FITNESS EQUIPMENT MAINTENANCE FOR FEMA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number, FEMA-RFQ-V4513031Y is issued as a Request for Quote (RFQ), to award a contract that shall provide all labor, tools, parts, supervision, and other items necessary to oversee, maintain, inspect and repair all fitness center equipment like cardiovascular and weight training machines and other equipment at the Mount Weather Emergency Operations Center (MWEOC) Fitness Centers, buildings 433 and 420, as defined in this preventive maintenance agreement. The equipment in the Fitness Centers will be updated as new equipment is received. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76. This RFQ is being issued as a Total Small Business Set-aside. The NAICS code for this requirement is 811310, for which the Small Business Size Standard is $7.5M. Only one award will result from this solicitation, via the issuance of firm-fixed-price contract. FOB Destination pricing is preferred. SPECIFIC TASKS: Successful contractor shall provide all labor, tools, parts, supervision, and other items necessary to oversee, maintain, inspect and repair all fitness center equipment like cardiovascular and weight training machines and other equipment at the Mount Weather Emergency Operations Center (MWEOC) Fitness Centers, buildings 433 and 420, as defined in this preventive maintenance agreement. The equipment in the Fitness Centers will be updated as new equipment is received. Please provide the Unit and extended price for each. See attached sheet for pricing format for evaluation. Performance period will be one (1) Base year of 12 months with 4 one (1) year options form date of award. Service shall be provided at the following address: DHS/FEMA MWEOC 19844 Blue Ridge Mountain Rd Bluemont, VA 20135 BASIS FOR AWARD: The Gov't will make award to the responsible/responsive offeror whose proposal will be most advantageous to the Gov't based on lowest price/technically acceptable factors. Offerors shall provide a detailed price proposal to include the cost of all labor costs; associated labor costs and other associated costs (e.g., excise tax, etc.). The price proposal shall be broken down and totaled in order for the Government to perform a complete evaluation of the proposed price. In order for an offeror to be considered technically acceptable, the following mandatory requirements must be met: (a) Offeror must provide the breakdown of the prices along with a description for the items requested in the statement of Work, (b) offeror must provide three (3) references and projects that are similar to this project including phone numbers of references. Quality of past performance will be evaluated on a pass/fail basis. Offeror's must be registered in the SAM database (via the Internet at http://www.sam.gov) which includes the electronic annual representations and certifications. Offer needs to include a completed copy of the provision 52.212-3, Offeror Representations and Certifications-Commercial Items, unless the SAM page is up to date. The provision at FAR 52.212-1 "Instructions to Offerors--Commercial" applies to this acquisition. The following FAR clauses also apply: 52.204-10 "Reporting Executive Compensation and First-Tier Subcontract Awards," 52.212-4 "Contract Terms and Conditions--Commercial Items," 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items," with the following clauses cited in 52.212-5 being applicable to this acquisition: 52.203-6 "Restrictions on Subcontractor Sales to the Government," 52.219-8 "Utilization of Small Business Concerns," 52.222-3 "Convict Labor," 52.222-19 "Child Labor--Cooperation with Authorities and Remedies," 52.222-21 "Prohibition of Segregated Facilities," 52.222-26 "Equal Opportunity," 52.222-35 "Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans," 52.222-36 "Affirmative Action for Workers with Disabilities," 52.222-37 "Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans," 52.225-1 "Buy American Act--Supplies," 52.225-13 "Restrictions on Certain Foreign Purchases," and 52.232-33 "Payment by Electronic Funds Transfer--Central Contractor Registration." The aforementioned provision and clauses can be accessed electronically at http://www.gsa.gov/far. Prospective sources are reminded that award can only be made to a Contractor who is registered in the SAM database. Due date for receipt of responses to this RFQ will be 1:00PM/EST, 09/17/2014 to Mr. Rafael Taylor at e-mail address: Rafael.taylor@fema.dhs.gov. Mr. Taylor's telephone number is: 540-542-2832. Only electronic responses via email will be accepted. Amendments to this RFQ, if needed, will be published in the same manner as the initial synopsis/solicitation.