Flooring Procurement and Installation

The City of Palm Desert, California, through its Housing Authority, is soliciting proposals for the procurement and installation of flooring materials across its multifamily residential units under solicitation number 2026-RFP-021. The Housing Authority, governed by the City Council, serves as a separate legal entity dedicated to advancing resident welfare, and this procurement supports housing maintenance and improvement efforts within the Coachella Valley community. The work involves the removal of existing flooring and installation of new luxury vinyl plank (LVP) on ground-level units and rolled carpet on second-level units, with strict adherence to material specifications including a minimum 2.0 mm thickness and 12 mil wear layer for LVP, 100% solution-dyed BCF polyester carpet with 24 oz. face weight, and a 3/8-inch, 6-pound rebond pad. All materials must be low-VOC compliant, certified under Green Label Plus or equivalent standards, and installed in accordance with manufacturer guidelines and industry best practices. Work is conducted under a work-order model on an as-needed basis, with performance timelines of two days for vacant units, nine days for occupied units, and one day for corrections, and requires strict compliance with California prevailing wage laws, DIR registration, and certified payroll reporting. Proposals must demonstrate a thorough technical approach including site safety protocols, coordination in occupied units, quality control measures, and material procurement strategies, with evaluation weighted heavily toward technical competence (24%), experience serving public housing or multifamily residential properties (20%), qualifications of the project team (20%), material quality and compliance (15%), and fee proposal competitiveness (20%). The award will be made using a best-value trade-off method, prioritizing overall benefit over the lowest price, with a single pass/fail compliance factor covering licensing, insurance, past performance, and SAM.gov status. Offerors must submit proposals exclusively through the City’s OpenGov Procurement portal by the deadline of 2:00 PM, Saturday, June 27, 2026, with separate electronic submission of fee proposals and mandatory certifications covering wage law compliance, absence of litigation, non-collusion, and employment eligibility verification. All work must be performed at designated Housing Authority properties in Palm Desert, with inspections and acceptance occurring on-site. Contractors are required to provide a one-year warranty covering workmanship defects, and proposals must include detailed product data sheets, safety data sheets, color selections, and warranty information for all proposed materials. The Housing