FMC LEXINGTON FY27 1ST QUARTER- DAIRY

U.S. Department of Justice
Federal Bureau of Prisons
Federal Medical Center, Lexington

August 11, 2026

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 15B10926Q00000016 is issued as a request for quotation (RFQ), for the FMC Lexington dairy requirement.

This acquisition is set-aside for small business concerns. The NAICS for this requirement is 311511 with a small business size of 1150 employees.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).

WEEKLY dairy delivery.  Quantities listed in the requirement sheet are quarterly estimated totals.  The local food service administration will contact you weekly regarding quantities required for the upcoming week. Dairy delivery will be every Tuesday; adjustments to the delivery schedule may only be made by the local food service administration.  The purchase order will cover the entire 3-month period.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).

See attached requirements worksheets for a full description of items, quantities and units of measures for the FMC Lexington dairy requirements. Quantities listed in the requirement sheet are quarterly estimated totals. 

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

Dates of delivery will be weekly, with an expected Tuesday delivery.  This purchase order is to cover Fiscal Year 27, 1st quarter. Dairy delivery for the quarter will be October 1, 2026, through December 31, 2026, between the hours of 7:00 AM - 2:00 PM Eastern Standard Time (EST). NO DELIVERY ON HOLIDAY'S.

Delivery will be Freight on Board.

Delivery address will be:
FMC Lexington

3301 Leestown Road
Lexington, KY 40511

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).

The following provisions are appliable:

• 52.212-1 (DEV), Instructions to Offerors—Commercial Products and Commercial Services
• 52.212-2 (DEV), Evaluation—Commercial Products and Commercial Services
  The Government anticipates and intends to make a SINGLE award.
  Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below. 

(1) Past Performance – Go/No-Go Evaluation

The Government will evaluate the Offeror’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

• Timeliness of Deliveries: Offerors are expected to have on-time deliveries. Documented instances of an Offeror having late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of delivery delays will result in a "No-Go" determination.
• Order Accuracy and Completeness: Offerors are expected to have accurate and complete deliveries. Evidence of an Offeror having the following issues, but not limited to, non-delivery, missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A history of non-delivery, incomplete or inaccurate deliveries will result in a "No-Go" determination;

(2) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable

Only Offerors receiving a "Go" rating under this factor will be considered eligible for award.

• 52.204-7 (DEV), System for Award Management—Registration
• 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007)
• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017)
• 52.225-2 Buy American Certificate

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)).

• 52.212-4 (DEV), Terms and Conditions—Commercial Products and Commercial Services
• 52.203-17, Contractor Employee Whistleblower Rights
• 52.203-19, Prohibition on Requiring Internal Confidentiality Agreements
• 52.204-13 (DEV), System for Award Management – Maintenance
• 52.209-6 (DEV), Protecting the Government’s Interest When Subcontracting with Debarred/Suspended Contractors
• 52.209-10 (DEV), Prohibition on Contracting with Inverted Domestic Corporations
• 52.219-6 (DEV), Notice of Total Small Business Set-Aside
• 52.222-3 (DEV), Convict Labor
• 52.222-19 (DEV), Child Labor—Cooperation with Authorities and Remedies
• 52.222-35 (DEV), Equal Opportunity for Veterans
• 52.222-36 (DEV), Equal Opportunity for Workers with Disabilities
• 52.222-50 (DEV), Combating Trafficking in Persons
• 52.222-90 Addressing DEI Discrimination by Federal Contractors
• 52.225-1 (DEV), Buy American-Supplies
• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving
• 52.232-18 Availability of Funds
• 52.232-33 Payment by Electronic Funds Transfer—System for Award Management
• 52.232-36 (DEV), Payment by Third Party
• 52.233-3 (DEV), Protest After Award
• 52.233-4 (DEV), Applicable Law for Breach of Contract Claim
• JAR 2852.212-4 Contract Terms and Conditions, Commercial Items
• DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National Emergency

(vii) The date, time, and place for receipt of offer and point of contact.

The completed solicitation package must be returned no later than 2:00 PM. Eastern Standard Time on August 25, 2026.

Vendors shall submit quotes only to:

• Brett Miracle, Contracting Specialist, Email: bmiracle@bop.gov AND Heather Surber, Contract Specialist, Email: hsurber@bop.gov.  

No fax, hand delivered, or mail-in quotes will be accepted. 

Quotes MUST be good for 60 calendar days after close.

Please review the solicitation, quote sheet, clauses and provisions, and the delivery schedule. Be sure to complete the Excel spreadsheet with the unit price for each item.

Question Submission: Interested quoters must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer (FMC Lexington) to respond.  Questions must be submitted by email only. Please be sure to read the solicitation, quote sheet, clauses and provisions and cover sheet. If the answer is addressed in those documents, you will not receive a response.

(viii) Any other additional information required by 5.101(c).

Any and all information will be posted to the General Services Administration, SAM.Gov website:  www.sam.gov.  All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor.  In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

•52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”