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36C25726Q0796Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Central Texas Veterans Healthcare System is seeking a service agreement for the maintenance and support of a Leica DMi8 Inverted Fully Automated Research Microscope, a specialized system used for live cell imaging with fluorescence capabilities for DAPI, GFP, CY3, and CY5 channels, alongside DIC Nomarski and Phase Contrast imaging. The system includes a scanning stage, ultra-high-speed monochrome and color cameras, the LASX software suite for multidimensional XYZ imaging, and a dedicated PC workstation integrated with an on-stage incubation system. All components must be maintained to meet Leica factory standards to ensure optimal performance and reliability in research applications. The service contract requires qualified vendors to provide comprehensive technical support, calibration, repairs, and preventive maintenance to sustain the system’s advanced functionality. The solicitation, titled Follow on Microscope Service with number 36C25726Q0796, was posted on August 4, 2026, with a response deadline of August 12, 2026. It is classified as a combined solicitation under NAICS code 811210, targeting organizations capable of servicing high-end scientific instrumentation. The contract is administered by the 257-NETWORK Contract Office 17 within the Department of Veterans Affairs, based in San Antonio, Texas, with performance required at the Waco, Texas location. Primary point of contact is Shannon Robinson, reachable via email and phone, with Shannon Hodgson as the secondary contact. Interested parties must submit responses through the SAM.gov portal under the provided UI link.

General Info

Service contract for Leica DMi8 microscope maintenance in Waco, Texas, with SAM.gov submission by August 12, 2026.

Agency

Department Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)View Agency

NAICS

811210 - Electronic and Precision Equipment Repair and MaintenanceView NAICS

Place of Performance

Waco, TX, 76711, USA

Set-Aside

NONE

Documents

(1)

36C25726Q0796__.pdf

PDF

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)
Contacts2 people available
OfficeSan Antonio, TX, 78240, USA
Organization / Agency
Department Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)
View Agency Profile
Office AddressSan Antonio, TX, 78240, USA
Contacts
Shannon Robinson
contact@example.gov
+1 (555) 000-0000
Shannon Hodgson
contact@example.gov

Full Description

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Central Texas Veterans Healthcare Sysytem is in search of a service agreement for their Fluorescent Microscope System. It is specifically a Leica Brand DMi8 Inverted Fully automated Research Microscope for live cell imaging with fluorescence for Dapi, GFP CY3 and CY5. DIC Nomarski, Phase Contrast, scanning stage, ultra-high-speed monochrome and color cameras, LASX software bundle for XYZ multidimensional imaging and PC work station with on stake incubation system that must be maintained to Leica factory standards.


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Radiation Therapy Quality Assurance Software (ChartCheck)The contract is for a subscription to ChartCheck, an automated software solution designed to perform secondary plan reviews and quality assurance in radiation therapy workflows. It enables healthcare providers to enhance treatment accuracy and patient safety by identifying potential dosimetric errors and protocol deviations before treatment delivery, streamlining the credentialing process and reducing manual oversight burdens. The solution is intended for use within clinical environments supporting complex radiation oncology treatments and integrates with existing systems to provide real-time validations and compliance tracking. This is classified as a subcontract under NAICS code 511210, which pertains to software publishing, and is issued by the Department of Veterans Affairs through the 257-NETWORK Contract Office 17. The solicitation was posted on August 3, 2026, with a response deadline of August 10, 2026. No specific set-aside conditions or geographic performance restrictions are indicated, and the place of performance and point of contact details are not provided. The contract is likely aimed at VA medical centers seeking to standardize and elevate radiation therapy quality assurance practices across their network using certified software tools.
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NAICS: 511210
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Automated Contouring Software Subscription (AutoContour)An annual subscription for AutoContour, an AI-driven auto-contouring software designed for radiation therapy planning, is being procured to automate the delineation of anatomical structures with high precision. The software enables clinical teams to streamline planning workflows, reduce manual contouring time, and improve treatment accuracy across a range of cancer therapies. This contract is structured as a subcontract under the NAICS code 511210, which classifies it within the software publishing industry, and is managed by the Department of Veterans Affairs through the 257-NETWORK Contract Office 17. The solicitation was posted on August 3, 2026, with a response deadline of August 10, 2026, indicating a narrow window for vendor submissions. No set-aside designation is specified, suggesting the opportunity is open to all qualified contractors. The place of performance and point of contact details remain undefined, but the software is expected to be delivered and supported remotely, with deployment across VA medical facilities requiring integration into existing radiation oncology systems.
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NAICS: 541611
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Federal
Quality Assurance and Backorder ManagementThe contract focuses on ensuring high-quality reagent performance and maintaining supply chain reliability through strict backorder rate controls, with a target of less than five percent annually. It requires continuous monitoring of reagent efficacy and timely proactive communication regarding any potential supply disruptions or changes to ensure uninterrupted operations. The performance is tied to consistent service delivery within the medical and laboratory support domain, emphasizing responsiveness and transparency in supply chain management. This subcontract is issued under the NAICS code 541611 for scientific research and development services and is managed by the Department of Veterans Affairs through the 257-NETWORK Contract Office 17. The place of performance is anchored in Dallas, Texas, with a deadline for responses set for August 10, 2026. The contract is designed to support mission-critical functions by safeguarding the availability and quality of essential reagents, ensuring continuity of care and testing capabilities across VA facilities.
Administrative Management and General Management Consulting Services

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NAICS: 484220
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Reagent Logistics and Delivery ManagementThe contract seeks a subcontractor to manage the cold chain transportation and delivery of temperature-sensitive reagents to a Department of Veterans Affairs facility in Dallas, Texas, with a strict requirement for real-time tracking of shipments and the ability to respond urgently to any disruptions in the supply chain. All logistics operations must ensure the integrity of the reagents throughout transit, adhering to precise temperature controls and compliance standards critical for medical and laboratory use. The performance location is designated as Dallas, TX, with a zip code of 75216, and the work falls under NAICS code 484220 for general freight trucking, indicating a focus on specialized freight services rather than standard delivery. The solicitation was posted on August 3, 2026, with responses due by August 10, 2026, at 3:00 PM, leaving a short window for qualified vendors to submit proposals. The contract is classified as a subcontract, suggesting it is part of a larger project or prime contract, though no additional details on the overarching agreement are provided. The contracting office is the 257-NETWORK Contract Office 17 within the Department of Veterans Affairs, emphasizing the federal and medical nature of the procurement. While specific performance metrics, volume requirements, or contractual terms are not listed, the emphasis on real-time tracking and urgent response capability implies a high-stakes operational environment where delays or temperature deviations could impact patient care or research outcomes.
Specialized Freight (except Used Goods) Trucking, Local

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NAICS: 339113
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Diagnostic Instrument Consumables SupplyThe contract pertains to the supply of specialized consumables designed exclusively for the DiaSorin LIAISON XL diagnostic instrument, including tips, diluents, and calibrators essential for accurate and consistent test performance. These items are critical for maintaining the operational integrity of laboratory testing within the Veterans Affairs healthcare system, ensuring reliable diagnostic outcomes for patient care. The solicitation is issued under a subcontract structure and falls under NAICS code 339113, which classifies manufacturing of medical and surgical instruments and supplies. The contract was posted on August 3, 2026, with a response deadline of August 10, 2026, at 3:00 PM EST, indicating a short turn-around period for potential suppliers to submit proposals. The place of performance is designated as Dallas, Texas, with a zip code of 75216, suggesting the consumables will be delivered to a specific VA facility or regional distribution hub. The contracting office is the 257-NETWORK Contract Office 17 under the Department of Veterans Affairs, which manages procurement activities for medical supplies across its network, reinforcing the priority of timely and reliable access to critical diagnostic tools for veteran healthcare services.
Surgical Appliance and Supplies Manufacturing

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