For Emergency Response Vehicle Upfit and Radio Decommissioning Services Needed for the Department of State Health Services (DSHS)

The Texas Health and Human Services Commission, through its Procurement and Contracting Services division, is seeking qualified contractors to provide emergency response vehicle upfit and radio decommissioning services for the Department of State Health Services. The contract requires the full upfit of a 2026 Chevrolet Suburban with a complete Whelen LED emergency lighting system, installation and programming of the Whelen CenCom Core WCX control system, a 100W siren and PA system, and the transfer of usable radios and wiring from a decommissioned 2004 Ford Excursion. All work must be performed at a contractor facility located within 60 miles of San Antonio, Texas, with DSHS responsible for delivering and retrieving vehicles. The solicitation, numbered HHS0017290, was posted on May 19, 2026, with responses due by June 2, 2026, and the contract term expires on August 31, 2026. Proposals must include mandatory exhibits covering pricing, bidder qualifications, affirmations, and public information act copies if applicable. Bidders are required to provide a Unique Entity Identifier from SAM.gov and must disclose felony convictions, pending legal actions, prior state employment within two years, and comply with abortion funding prohibitions and Israel boycott certifications. Evaluation of proposals will be based on a best value trade-off approach, weighing technical compliance, demonstrated experience and past performance, ability to meet delivery schedules, financial capability, and price, with no requirement to select the lowest-priced bidder. Performance standards require all equipment to be new and meet or exceed Whelen product specifications, comply with federal and state motor vehicle safety standards, and adhere to industry best practices. Contractors must ensure all personnel undergo comprehensive background checks including criminal and sex offender record screenings across Texas and relevant out-of-state jurisdictions, with disqualification for those convicted of sex offenses, abuse, or fraud. At least two key personnel must be designated with 24-hour availability, English proficiency, and knowledge of the scope of work, and any replacement requires prior agency approval. The contract contains no option clauses but mandates continuous insurance coverage through the term and any extensions. Invoicing must be monthly and compliant with Texas Prompt Payment Act and administrative rules, though specific accounting codes or payment portals are not provided. All submissions must be delivered by the deadline via email, online portal, hand delivery, or express mail, with file sizes capped at 25 MB and formatting restricted to Microsoft