Fort Smith Public Schools - SY 25-26 - Elementary Lawn Care

This contract pertains to lawn care services for Fort Smith Public Schools elementary campuses during the 2025-2026 school year, with an estimated total value ranging from $50,000 to $150,000. The scope includes comprehensive maintenance activities such as mowing, trimming, landscaping, weed and pest control, fertilization, seasonal clean-up, and debris removal, all performed according to industry standards and safety regulations. The services are to be delivered on a weekly basis during the school year, primarily after hours or on weekends, with prior notification required for schedule changes. The contract emphasizes strict adherence to safety protocols, licensing, and insurance requirements, and mandates that all work meet specified quality standards, with inspection and acceptance occurring at the destination after delivery. Bidders are required to submit sealed proposals electronically through the Fort Smith Schools e-Procurement Portal by November 21, 2025, including completed forms, references, safety data sheets, and any supporting documentation for alternative products. The evaluation process is weighted heavily toward cost (50%), followed by qualifications (20%), experience and references (15%), and work plan/methodology (15%). The award will be made to the highest-scoring responsible bidder based on a points-based system. The contract incorporates specific provisions related to legal compliance, nondiscrimination, and certifications regarding boycotts, illegal employment, and ownership by scrutinized entities. Delivery and performance are governed by clear scheduling, notification, and inspection requirements, with the purchase order serving as the primary contract instrument.