FSM Phase 2 - Revenue & Cash Management System

Sturgeon County is soliciting proposals under solicitation number 2026-043 for a Revenue and Cash Management System as part of its Financial Systems Modernization initiative. The project aims to replace end-of-life legacy systems supporting property taxation, utility billing, accounts receivable, cash receipting, and bank management with a modern, integrated platform. Key objectives include improving operational efficiency, enhancing reporting and analytics, and implementing secure citizen self-service capabilities for online account management and payments. The required solution must be a proven, out-of-the-box system that supports municipal finance best practices and complies with Alberta's Access to Information and Protection of Privacy Acts. The contract features an initial four-year term with options for three additional two-year extensions, potentially reaching ten years. Award selection involves a multi-stage evaluation process including mandatory submission checks, a functional requirements review with a 70 percent minimum score, and vendor demonstrations in Morinville, Alberta. The successful proponent must be a single legal entity and maintain significant insurance coverage, including 5 million dollars in comprehensive general liability and 2 million dollars each for automobile, professional services, and cyber liability. Contract administration includes a 30-day payment term upon receipt of acceptable invoices and a performance monitoring system using a supplier evaluation scorecard. Proposals are due by October 30, 2026, via the county's e-submission portal.