Furnish and Deliver Mueller Fire Hydrant Parts and Accessories

The Washington Suburban Sanitary Commission (WSSC) is soliciting bids to furnish and deliver Mueller Fire Hydrant Parts and Accessories under solicitation number 107586, with a submission deadline of June 18, 2026. This contract supports the maintenance, rehabilitation, and operational integrity of WSSC’s extensive water infrastructure, which includes over 46,000 fire hydrants across Montgomery and Prince George’s Counties. Bidders must be manufacturers or authorized distributors of Mueller fire hydrant components, with at least three years of proven experience supplying these specific parts, and must provide written proof of authorization if acting as a distributor. All supplied items must conform strictly to American Water Works Association (AWWA) C502 standards and be new, defect-free, merchantable, and fit for their intended use, with packaging and marking requirements ensuring part number separation, clear identification of manufacturer and WSSC stock numbers, and inclusion of a complete packing list containing contract and order details. Deliveries are F.O.B. destination to WSSC facilities during designated receiving hours, with complete shipments mandated and no backorders permitted without prior approval. The contract has a one-year base term with four optional one-year extensions at WSSC’s discretion, and pricing must be fixed and all-inclusive for the entire contract period, including options. Bid evaluation is governed by mandatory pass/fail gates: manufacturer/distributor status, three years of relevant experience, and demonstration of a minimum 90-point Good Faith Effort toward Minority Business Enterprise (MBE) and Small Local Business Enterprise (SLBE) participation as defined by state-certified agencies. Failure in any of these areas renders a bid non-responsive. Bidders must submit a comprehensive package including signed certifications for non-discrimination, good faith efforts, subcontractor utilization with two authorized signatures, and insurance compliance per Appendix B, which requires commercial general liability, workers compensation, and employer’s liability coverage with specified minimum limits. All materials are subject to inspection upon arrival, and rejected items must be removed at the contractor’s expense and replaced within 30 days. A 12-month post-acceptance warranty obligates the contractor to repair or replace defective parts at no cost to WSSC. Invoices must be submitted in duplicate to the Finance/Disbursements Group in Laurel, Maryland, referencing purchase order and master delivery release numbers, with prompt payment discounts calculated from the later of invoice receipt or material acceptance. Bidders must register in W