Furnishing Management Service

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. The Air Force is seeking sources for a potential competitive 100% set aside for 8(a), HUBZone, Service Disabled Veteran Owned Small Business, or Small Business concerns. The purpose of this sources sought notice is to obtain information on qualified and experienced contractors interested in providing proposals on a Furnishing Management Services. IF ADEQUATE RESPONSES ARE NOT RECEIVED FROM THE ABOVE-MENTIONED CONCERNS, THE ACQUISITION MAY BE SOLICITED ON AN UNRESTRICTED BASIS. DESCRIPTION OF SERVICES Prepares furnishing input to the Base Civil Engineer budget. Orders, receives, and issues furnishings to authorized users. All furnishings must be sourced in accordance with (IAW) GSA Dormitory Furnishings Strategic Sourcing. Stores, redistributes, repairs, and turns in furnishings to the Defense Reutilization and Marketing Office (DRMO). Performs Change of Occupancy Maintenance (COM). Office of primary responsibility for the Quarters Improvement Committee (QIC) and the Quarters Improvement Plan (QIP) for Grand Forks Air Force Base which has 5 dormitories for a total of 412 rooms. All dormitory information will be tracked using the government program Automated Civil Engineering Systems (ACES). The contractor will not be required to be in charge of key control for the Dormitories. Manage and administer furnishings IAW AFI 32-6004, Furnishings Management. Request, receive issue, store, submit for budget, and coordinate the delivery and pickup of all government owned furnishings authorized for use in government owned dormitories following the guidelines in AFI 32-6004 and coordinate disposal of unserviceable items in DRMO. The contractor will be required to assemble and disassemble furnishings. The contractor shall coordinate deliveries based upon availability of assets. Ensure furnishings are issued to authorized personnel and maintain inventory records for each occupant. The contractor shall ensure records are in sufficient detail to protect government assets and establish an audit trail and maintain separate accounts for supplies, equipment, and the furnishings of unaccompanied dormitory members which will be listed in ACES. The contractor shall be the custodian for all assets which are funded with non-appropriated funds. The contractor shall be responsible for the control and disposition of existing furnishing assets on hand at contract start which will be listed in ACES. The contractor shall perform and document, along with the Contracting Officer Representative (COR), a joint annual inventory of all furniture and appliances IAW AFI 32-6004, Furnishings Management. The contractor shall adjust and reconcile asset balances by submitting any required documentation to the COR. The contractor shall provide the written results of its inventory to the COR. In addition to the annual inventory, the contractor shall provide a report at the Functional Commander (FC) request, an appliance listing of all appliances in the dormitories. This listing will provide the appliances that are assigned along with the brand, make, model, age, size, serial number, and date installed. Request new or replacement furnishings and any initial issue appliances from the COR. The contractor shall advise annually, in time for yearly budget submissions, to the FC on the quantity and national stock number of appliances that must be programmed for replacement. All furnishings must be sourced IAW GSA Dormitory Furnishings Strategic Sourcing. The contractor shall identify and report excess furnishings. The contractor shall have on hand a sufficient backup stock of furnishings for dormitories. Parts needed to repair furniture and appliances will also be 100 % reimbursed under the FMO reimbursable line item. Materials used for repair shall be of a quality equal to or better than the original items. Turn in surplus/excess furnishings to DRMO in accordance with AFI 32-6004. Clean (professional steam clean), as appropriate for the type material; all rugs and carpeting in common areas are to be cleaned at least semi-annually. Carpet cleanings will be scheduled with facility managers in advance. FMO will perform the following minor maintenance and repairs: replacing hinges, catches, latches, doors-pins/stop, arms and legs, drawer pulls, side supports, gluing or bracing of joints, touch-up and cleaning of all dorm furnishings and appliances. Consists of all work necessary to inspect, repair and/or replace service, and clean dormitory rooms/bathrooms and their appurtenances which are vacated for any reason during the contract period. Work to be performed will be within the North American Industry Classification System (NAICS) Code 561210 Facilities Support Services and the small business standard of $35M. If your firm has an interest in proposing on this future requirement as described above, please prepare and transmit a Capability Statement to Melissa A. Hopkins, SSgt and Paula Reinhard via mail addressed to 319 CONF/LGCA, 575 Tuskegee Airmen Blvd, Bldg 478, Grand Forks AFB, ND, 58205 fax to (701) 747-4215, or email to melissa.hopkins@us.af.mil and paula.reinhard@us.af.mil, not later than 10:00 AM CST, 7 May 2012. If emailing your response, please note that due to increased firewall protections some emails may be blocked; therefore, follow-up via telephone at (701)747-5344 or (701)747-5281 (if an acknowledgement is not received back via email) is strongly recommended to ensure receipt of your submission by the Government. Request interested firms respond to this notice and include the following in their Capability Statement: (a) Firm's INFORMATION [name, address, phone number, CAGE Code]; (b) Firm's INTEREST to qualify [e.g., prime contractor, teaming partner, job venture, primary subcontractor]; (b) STATUS [e.g., 8(a) [including graduation date], HUBZone-certified small business, Service-Disabled Veteran Owned small business, small business, large business, etc.]; (d) CAPABILITY STATEMENT [Interested contractors must demonstrate a history of relevant Furnishing Management Services experience with a primary focus on firm-fixed type contracts that are recent (within the last three fiscal years), performance history (identified by contract/project number, project title, dollar amount, point(s) of contact with telephone/fax numbers, and in what capacity (e.g., prime, subcontractor, etc.) performed)]; (e) INDUSTRY STANDARDS [Interested contractors must demonstrate a history of relevant Furnishing Management Services experience with the following standards or codes: Occupational Safety & Health Administration (OSHA), Air Force Instruction 32-6004 Furnishing Management at http://www.e publishing.af.mil/shared/media/epubs/afi32-6004.pdf, and Air Force Instruction 32-6005 Unaccompanied Housing Management at http://www.e-publishing.af.mil/shared/media/epubs/AFI32-6005.pdf. (f) PERCENT OF WORK the firm can commit to accomplishing Furnishing Management Services with in-house (no subcontracted) labor. Interested contractors must provide the above information to the points of contacts listed herein. Information submitted shall be in sufficient detail as to allow for government review of firm's interest and capabilities. Responses shall be limited to six (6) pages. The government reserves the right to set this acquisition aside for Small Business, 8(a), HUBZone, Women-Owned or Service Disabled Veteran Owned small business firms based on the responses it receives. Once the determination has been made to either set-aside the acquisition or solicit on an unrestricted basis, it will be posted on this website. This request for information (RFI) notice is issued for planning purposes only. This is not a Request for Proposal (RFP). Responses to this notice will assist the government in identifying potential sources and determining if a set-aside of the solicitation is appropriate. This notice does not obligate the government to award a contract, issue a solicitation, or pay for any proposal preparation costs.