FY2026 Internet Services, Lit Fiber and Dark Fiber Services - South Madison CSC

All bidders are encouraged to: 1. Read, print, and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules . South Madison Community School Corporation seeks Internet Access and Data Transmission Services with geographically diverse routing delivery. We seek symmetrical bandwidth at 1+/- Gbps scalable to 10+/- Gbps with guaranteed throughput to be delivered to the head-end located at 1 Arabian Drive, Pendleton, IN 46064, beginning 07/01/2026. Please provide laddered pricing in 1 Gbps increments in all bids and contracts. South Madison CSC currently has two internet circuits with geographically diverse routing serving the entire school corporation, but all options will be considered. Bidders are advised that this project will be contingent upon the successful obtaining of E-Rate funding, and the contract agreement between the Applicant and the selected vendor must recognize that contingency. . The Applicant seeks a 5+/-year contract with FIVE, 1-Year voluntary extensions OR ONE, 5-Year voluntary extension; other terms will be considered. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts. Any proposal referring to an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. . We will require 30+/- public IPv4 addresses. Please provide individual or block pricing for additional addresses to account for potential growth during the term of the contract. You may also provide optional pricing for the technical equivalent number of IPv6 addresses. Additionally, we will consider basic firewall service as an optional component of your Internet access service. PLEASE PRINT ALL RFPS ASSOCIATED WITH 470 FOR FULL PROJECT SCOPE. . ADDITIONAL SERVICE REQUESTS - The Applicant seeks bids for Internet services, Lit Fiber services, and Dark Fiber services to provide WAN connections to its eligible entities in this Form 470. Service providers may bid on one or more of these services. The Applicant requests service providers to mark their bid response as follows: Internet services bid, Lit Fiber services bid, and Dark Fiber services bid. The Applicant reserves the right to select a single or multiple vendors for these services to maximize the cost effectiveness for the Applicant. PLEASE PRINT ALL RFPS ASSOCIATED WITH THIS 470 FOR FULL PROJECT SCOPE. . Request for Proposals Bids for Lit Fiber Services and Dark Fiber Services South Madison Community School Corporation wishes to compare Lit Fiber services and Leased Dark Fiber services to provide WAN connections between its eligible sites and the Applicants network head-end locations at 1 Arabian Drive, Pendleton, IN 46064, beginning July 1, 2026. Bidders are advised that this project will be contingent upon the successful obtaining of E-Rate funding and an Applicant-issued Notice to Proceed, and the contract agreement between the Applicant and the selected vendor must recognize that contingency. Sites to be connected to the head-end are listed below. Administrative Office, 203 South Heritage Way, Pendleton, IN 46064 Pendleton Heights Middle School, 7450 S 300 W, Pendleton, IN 46064 Carnegie Learning Center, 424 East State Street, Pendleton, IN 46064 Pendleton Elementary School, 327 East Street, Pendleton, IN 46064 Pendleton Elementary Intermediate School, 301 East Street, Pendleton, IN 46064 East Elementary School, 893 E US 36, Pendleton, IN 46064 Maple Ridge Elementary School, 8537 S County Rd 650 W, Pendleton, IN 46064 . In each building, the selected vendor will demarc the service in an existing network closet to be designated by the Applicant. . Your proposal should include pricing options for connections between each endpoint site and the head-end site as described in the specifications that follow and should allow for service level changes to be made to any location during the term of the contract. PLEASE PRINT ALL RFPS ASSOCIATED WITH THIS 470 FOR FULL PROJECT SCOPE. . Site Visits - No informational meetings or building visits will be scheduled. If clarification is required, information for the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. .
Requested services (6 line items): - Category 1 — Data Transmission And/Or Internet Access — Leased Lit Fiber - Category 1 — Data Transmission And/Or Internet Access — Internet Access And Data Transmission Service - Category 1 — Data Transmission And/Or Internet Access — Leased Dark Fiber
State/local procurement requirements: BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged. . Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. . COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure to meet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. . Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. . The district reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. . Bids should be e-mailed to the office of Ryan Watts, Director of Information Technology at rwatts@smcsc.com, AND James Teaney, Systems Manager, at jteaney@smcsc.com, by 2PM EST, February 13, 2026. Please copy Chastity Hinshaw on all correspondence at chastity.hinshaw@adtecerate.com.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260014708/130206/20901957-USAC_FCC_FORM_470_APPLICATION_260014708_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260014708/130206/20896858-FY2026%20Internet%20Services%20RFP%20SMCSC.docx, https://publicdata.usac.org/EPC/Prd/Form470/260014708/130206/20901332-FY2026%20Lit%20Fiber%20and%20Dark%20Fiber%20Services%20RFP%20SMCSC.docx