This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on May 22, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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FY25 58 RQS Working Group Conference Room

Closed

FA487725QA408Federal

Submission Closed06/03/2025, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

New

SLED

Holiday Market Operational Support

300000 - Parks & Recreation Department

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DEADLINE

RFP - 2026 COPLEY SQUARE HOLIDAY TREE MARKET

Solicitation # BD-27-1142-30000-300-134434

The City of Boston Parks and Recreation Department is seeking proposals for the 2026 Copley Square Holiday Tree Market under solicitation number BD-27-1142-30000-300-134434, also identified as event EV00018071. This open market request for proposals is managed by the Boston Parks and Recreation Department, with Commissioner Diana Fernandez Bibeau serving as the awarding authority. The project is located in Massachusetts and is subject to all applicable laws and the specific terms outlined in the contract documents for the holiday tree market. Interested parties must submit their proposals through the City of Boston Supplier Portal by the deadline of 12:00 P.M. Boston time on Tuesday, November 3, 2026. For further details or to respond electronically, applicants should access the portal or contact Beth-Anne Grassa, the primary purchaser, at 617-961-3075 or via email at BethAnne.Grassa@boston.gov. Payment and invoicing inquiries are directed to the procurement office at 617-635-4564 or procurement@boston.gov.

300000 - Parks & Recreation Department

POSTED

DEADLINE

2027 Okinawa Vendor Symposium

Solicitation # OVS2027

The 2027 Okinawa Vendor Symposium, solicitation number OVS2027, is a special notice event hosted by the Department of the Air Force's 18th Contracting Squadron and SAME Japan Post. Scheduled for February 3, 2027, from 09:00 to 14:00 at The Rocker Club, Kadena AB, the symposium serves as a forum to connect government procurement officers and contracting experts with potential suppliers. The event is designed to assist businesses of all sizes, including startups and multinational corporations, in understanding the requirements for doing business with the U.S. government, specifically focusing on registration, compliance, and proposal success. A total of 48 exhibition booths are available for selected vendors to showcase their products and services. Interested parties must submit a registration request via the provided portal by the response deadline of October 16, 2026. Selected vendors will be contacted by the 18th Contracting Squadron and will be issued the necessary base passes for access to Kadena AB. Primary point of contact for this event is Nina Wickwire.

Department Of The Air Force

POSTED

DEADLINE

Event Planning & Conference ManagementThis subcontract opportunity for Event Planning and Conference Management supports the Massachusetts Executive Office of Aging and Independence by providing comprehensive logistics, hosting, and administration for statewide conferences. The selected provider will manage venue sourcing, registration, agendas, and speaker coordination for events serving 350 Councils on Aging, utilizing specialized event management software and audiovisual equipment. A Certified Meeting Professional designation is preferred to ensure the successful execution of these training events and conferences. The project is based in Boston and falls under NAICS code 561920. Interested parties must submit their responses by October 30, 2026, at 5:00 PM. This role is designed to support prime contractors in delivering high-quality professional gatherings that meet the specific needs of the Executive Office of Elder Affairs.

1040CONVD - Executive Office of Elder Affairs

POSTED

DEADLINE

2027 TEXAS WOMEN'S LEADERSHIP CONFERENCE AUDIO VISUAL SERVICES AND SUPPORT

Solicitation # 301-27-08828

The Office of the Governor of Texas, through the Governor’s Commission for Women, is soliciting proposals for comprehensive audio-visual equipment, technical services, and onsite personnel for the 2027 Texas Women’s Leadership Conference and Legislative Luncheon. The event is scheduled for February 2-3, 2027, at the JW Marriott Austin. The contract term for monthly service fees extends from the execution date through August 31, 2027. Proposals are due by November 16, 2026, and must be submitted as a printed response with a searchable PDF copy on a USB drive; email submissions are not accepted. The contract will be awarded based on best value, with past performance evaluated on a pass/fail basis. Selected vendors must provide an account manager and qualified staff, maintain an accounting system compliant with GAAP or IAS, and adhere to various state and federal regulations, including the Foreign Corrupt Practices Act, the Americans with Disabilities Act, and Texas cybersecurity training requirements. Payment is processed monthly in accordance with the Texas Prompt Payment Act, provided that deliverables meet the quality standards determined by the Office of the Governor. Required submission documents include a cost proposal, a HUB subcontracting plan, conflict of interest disclosures, and certifications regarding bidder status and anti-corruption compliance.

POSTED

DEADLINE

IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

The U.S. Trade and Development Agency (USTDA) is establishing a multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to secure a pool of qualified contractors for the planning and implementation of partnership-building activities. These activities include reverse trade missions, conferences, forums, workshops, and trainings, which may be conducted in person, virtually, or in a hybrid format both within the United States and overseas. The scope of work encompasses a full range of event management services, including project management, venue and vendor coordination, international travel logistics, participant recruitment, and post-event evaluation. The contract has a total ceiling of 100 million dollars, with a twelve-month base ordering period and four twelve-month option periods. This procurement is a partial small business set-aside under NAICS 561920, with the government intending to award up to 15 contracts, at least five of which are reserved for small businesses. Task orders are capped at 3 million dollars each, and individual contractors are limited to 5 million dollars in services per year. Pricing follows a firm-fixed-price model for nine core labor categories and a cost-reimbursable model for other direct costs. Awards are based on a best-value tradeoff, where technical expertise and relevant past performance are considered significantly more important than price. Contractors must adhere to strict quality control standards, including the mandatory human review and disclosure of any AI-generated content used in deliverables.

US Trade And Development Agency

POSTED

DEADLINE

Event Planner / Summit CoordinatorThis subcontract opportunity with the City of Houston seeks an Event Planner and Summit Coordinator to plan and execute a partner summit for prime contractors involved in Health Department projects. The selected provider will be responsible for managing all venue logistics, coordinating materials, overseeing AV requirements, and managing the presentation of findings to stakeholders, culminating in a final meeting summary. Qualified candidates must hold a professional Certified Meeting Professional certification and demonstrate proficiency in event management software. The contract requires the delivery of a fully executed event and all associated summit materials. Interested parties should note the response deadline of October 30, 2026.

POSTED

DEADLINE

Washington State AOC Multi-Conference RFP #2026-10-15

Solicitation # 28489

The Washington State Administrative Office of the Courts has issued Solicitation 2026-10-15, a formal Request for Proposals for the Washington State Multi-Conference project. This procurement process began on October 15, 2026, and requires all interested parties to submit their complete responses by 3:00 p.m. Pacific Daylight Time on Monday, December 7, 2026. Responses must be submitted electronically to Procurement Coordinator Robin Toth at Procurements@courts.wa.gov, ensuring the specific solicitation number is included in the subject line. Official updates, amendments, and announcements regarding this request will be posted exclusively via the Washington Electronic Business Solution portal.

Administrative Office of the Courts

POSTED

DEADLINE

Conference Facility and AV SupportThis small business set-aside subcontract, titled Conference Facility and AV Support, provides turnkey venue and facility management for prime contractors working on New Hampshire Army National Guard projects. The scope of work includes the provision of a staged, operational facility featuring a general session room for 140 people, two breakout rooms, one counseling room, and parking for 100 vehicles. The contractor is responsible for managing essential utilities, including HVAC, lighting, and high-speed Wi-Fi capable of supporting 150 concurrent devices, while also supplying commercial linens and integrated AV systems. Managed under the Department of Defense for the W7NN USPFO Activity NH ARNG, the contract requires strict adherence to municipal life safety and New Hampshire fire egress codes. The performance of these services is centered in the 03301 zip code area. Interested parties should note the solicitation timeline, with a posted date of October 14, 2026, and a response deadline of October 22, 2026.

W7NN Uspfo Activity Nh Arng

POSTED

DEADLINE

RFP# 2026-18 SIGNATURE EVENT DEVELOPMENT, PRODUCTION, AND MANAGEMENT SERVICES

Solicitation # 6acfb162f12c395fa0bdf629

The City of Seabrook is soliciting proposals from qualified Texas-based institutions for RFP 2026-18, focusing on signature event development, production, and management services. The city aims to partner with a professional firm to lead a project from initial concept and budgeting through marketing, logistics, on-site production, and post-event evaluation. The primary goal is to create a two-day destination experience designed to increase overnight visitation and hotel room nights within the city. The selected partner will help determine the optimal event format, including a primary signature event and a complementary activation on the preceding day. Proposals must be submitted to Purchasing Coordinator Rebecca Howton by 2:00 PM on November 4, 2026. Submissions can be delivered in person to Seabrook City Hall or submitted electronically via Public Purchase. In addition to the primary signature event, the city is requesting optional pricing for the firm to provide planning and management services for smaller city events on an as-needed basis, though these additional services are not guaranteed.

POSTED

DEADLINE

NOTICE ONLY - Central FL Chapter of NIGP Reverse Trade Show, Wednesday, November 4, 2026 in Orlando FL

Solicitation # CFC NIGP RTS 2026-11-04

The Central Florida Chapter of the NIGP, The Institute for Public Procurement, is hosting a Reverse Trade Show on Wednesday, November 4, 2026, at the DoubleTree by Hilton Orlando Theme Park Resort in Orlando, Florida. This event serves as a networking hub for vendors to showcase their products and services to decision-makers from various government agencies, including county and city governments, school boards, public utilities, transportation authorities, and aviation authorities. The event is divided into a morning session from 8:30 am to 11:30 am and an afternoon session from 12:30 pm to 3:30 pm. Registration options include half-day and full-day attendance, with tiered pricing for early bird, regular, and pay-at-the-door registrants. Early bird registration is available until October 2, 2026, and includes access to virtual educational sessions on procurement cooperatives and doing business with government agencies on October 30, 2026. Additionally, sponsorship opportunities are available at Diamond, Gold, and Silver levels, offering benefits such as exhibition tables, digital directory listings, newsletter advertisements, and website banners. All sponsorship payments and artwork must be submitted by October 2, 2026.

Procurement & Distribution Services

POSTED

DEADLINE

Design and Installation of the East Midlands Pavilion at UKREiiF 2027

Solicitation # C0947

The East Midlands Combined County Authority is seeking a single provider for the design and installation of the Team East Midlands pavilion at UKREiiF 2027. The selected contractor will be responsible for the full end-to-end delivery of the project, including the initial design concept, project governance and management, and final onsite delivery for the three-day event. While a single provider will be awarded the contract, subcontracting with third parties is permitted to ensure all requirements are met. This opportunity is specifically reserved for small and medium-sized enterprises, voluntary, community and social enterprises, and suppliers based in Derbyshire. The contract has a maximum total value of 130,000 pounds excluding VAT and a fixed term of approximately six months, running from January 2027 through June 2027, with no options for extension. Interested bidders must submit their proposals via the Atamis e-procurement portal using contract reference C0947 by the deadline of November 6, 2026, at 11:00am. All required attachments and award criteria are detailed within the Invitation to Tender document available on the portal. The primary point of contact for this solicitation is Andrea McCloskey.

East Midlands Combined County Authority

POSTED

7 days ago

DEADLINE

in 17 days

AI Contract Overview

The contract involves providing comprehensive audio/visual support and logistical arrangements for a conference scheduled from June 15 to June 21, 2025, at the South Point Hotel in Las Vegas, Nevada. The event will host up to 550 personnel, including senior leadership from AFSPECWAR, and requires the contractor to furnish and set up one ballroom and three breakout rooms with all necessary AV equipment and support services. The contractor's responsibilities include reserving the rooms, ensuring proper setup, and providing ongoing technical support throughout the event to facilitate seamless presentations and communications. The procurement process emphasizes obtaining the lowest-priced quote that meets all technical requirements, with evaluations continuing through the next lowest bids if initial submissions are deemed non-acceptable. The solicitation is targeted at a Women-Owned Small Business under the NAICS code 561920, with the Department of the Air Force acting as the contracting agency based at Davis Monthan AFB, Arizona. Interested vendors are invited to submit questions by May 28, 2025, and quotes by June 3, 2025, via specified contacts. Supporting documents include detailed performance work statements and contractual provisions, outlining expectations for technical performance, security, and quality assurance. This contract aims to ensure a well-supported, professional environment for the leadership gathering, emphasizing cost-effectiveness and technical adequacy in AV support services.

General Info

Contractor to manage AFSPECWAR conference rooms, audio/visual setup, logistics, June 15-21, 2025, Las Vegas.

Agency

Department Of Defense → FA4877 355 Cons Pk

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Las Vegas, NV, 89183, USA

Set-Aside

WOSB

Documents

FA487725QA408 Provisions and Clauses

provisions-and-clauses

High

Performance Work Statement - Conference Rooms Rental Services

sow

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedMay 22

Combined Synopsis

Response DeadlineJun 3

Deadline has passed

Submission Closed

06/03/2025, 06:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA4877 355 Cons Pk

Contacts2 people available

OfficeDAVIS MONTHAN AFB, AZ, 85707-3522, USA

Organization / AgencyDepartment Of Defense → FA4877 355 Cons Pk

Office AddressDAVIS MONTHAN AFB, AZ, 85707-3522, USA

Contacts

Carlos Melendez

Roxanne Elfering

Full Description

The contractor will perform the specific requirements and logistics for the reservation, set-up, and support of one Ballroom and three Breakout rooms equipped with comprehensive audio/visual facilities at the South Point Hotel, Las Vegas Nevada from 15-21 June 2025. The conference will be attended by up to 550 personnel. The contractor will be responsible for the specific requirements and logistics for the reservation, set-up, and support of one Ballroom and three Breakout rooms equipped with comprehensive audio/visual facilities at the South Point Hotel, Las Vegas Nevada from 15-21 June 2025. The Contractor shall furnish the necessary Ballrooms and Breakout rooms, along with comprehensive audio/visual support, to facilitate the gathering of AFSPECWAR senior leadership. Please see Performce Work Statement for full detail of the requirement. The winning quote will be selected from the lowest priced technically acceptable quote If the initial lowest priced quote is not technically acceptable and awardable, evaluation of the next lowest priced quote for technical acceptability will occur and will continue so forth until the lowest priced technically acceptable. Questions due date: 28 May 2025 at 12PM Standard Arizona Time Quote due date: 3 June 2025 at 12PM Standard Arizona Time Send all questions and quote to: SSgt Carlos Melendez, email carlos.melendez.10@us.af.mil, TSgt Natalie Bernal, email natalie.bernal@us.af.mil and Ms. Roxanne Elfering, email roxanne.elfering@us.af.mil Attachments: Attachment 1 - Performance Work Statement Attachment 2 - Provisions and Clauses Attachment 3 - WD 2015-5473 Rev 24