Fy26 Fitness Equipment & Flooring Bid#66812-26-0006

The City of Douglas has issued an invitation for sealed bids to procure fitness equipment and flooring for fiscal year 2026, with a submission deadline of August 19, 2025, at 2:30 p.m. Bids must be delivered in sealed envelopes marked with the bid number and delivered to the City Hall at 302 South Madison Ave., Douglas, Georgia. The procurement encompasses a comprehensive list of fitness equipment—including treadmills, ellipticals, recumbent bikes, indoor cycles, rowing machines, step mills, functional trainers, utility benches, and essential packages—as well as flooring materials such as rubber flooring, adhesive, cleaner, door transitions, and cove base. Additionally, services like freight, installation, and quarterly preventive maintenance for the first year are required. The flooring items are to be drop-shipped directly to the city, with the city responsible for measurement discrepancies, and all equipment is to be delivered FOB destination to a specified city address. The city reserves the right to accept the lowest, most acceptable bid or reject any or all submissions, and to waive technicalities or irregularities to serve its best interests. Bidders are required to submit three copies of their bid on forms provided by the city, with bids to be clearly marked and delivered on time; late submissions will not be accepted. The procurement is governed by the city’s general terms, emphasizing equal opportunity employment and nondiscrimination, but does not incorporate specific federal or state FAR clauses or detailed evaluation criteria. The evaluation will primarily consider price, with the city reserving broad discretion to accept or reject bids based on acceptability and best interest, without explicit weighting or technical evaluation factors. The contract terms specify that all goods and services are to be inspected and accepted at the destination, with no detailed inspection standards provided. For further information or technical questions, contact the city’s Purchasing Agent or Parks & Recreation Director. The full bid documentation is accessible online via the city’s website, where bidders can download the complete Invitation to Bid.