This Solicitation opportunity from Oklahoma was posted on August 18, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The FY26 Grants Compliance and Monitoring Software contract is a procurement initiated by the Oklahoma Broadband Office to acquire a software solution that facilitates efficient administration and oversight of the Broadband Equity Access and Deployment (BEAD) program. The solicitation, identified as EV00000790, was posted on August 18, 2025, with a response deadline of October 10, 2025. The contract is valued at approximately $500,000 and aims to select a vendor capable of providing comprehensive compliance and monitoring management software, either through out-of-the-box or customized solutions, to ensure adherence to federal and state funding requirements. The procurement process emphasizes thorough vendor evaluation, including past performance, technical capability, security standards, and compliance with federal funding terms, such as Buy America and nondiscrimination clauses.
Bidders are required to submit detailed proposals that include company information, third-party vendor details, security assessments, and certifications such as non-collusion and veteran-owned business attestations. The process also involves providing a 10-year pricing proposal for software development and maintenance, covering all project phases from initial development to ongoing support. The contract aims to enhance oversight capabilities for the BEAD program, ensuring compliance with federal and state regulations, promoting minority and women-owned business participation, and maintaining robust security standards. The selection criteria will prioritize best value, including price, past performance, and product suitability, with an initial contract term of one year, renewable for up to nine additional years.
HighAI Summary for Amendment 1 - Solicitation EV00000790: Amendment 1 to solicitation EV00000790, issued on 09.29.2025, extends the closing date for receipt of offers to 10.10.2025 at 3:00 PM CST. All other terms and conditions remain unchanged.
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DOCX, High priority: read this firstsow
HighAI Summary for Exhibit 2 SOW - Solicitation EV00000790: Statement of Work for Solicitation #EV00000790 to procure, customize, and implement a Broadband Grants Compliance and Monitoring Software Solution for the Oklahoma Broadband Office's BEAD Grant Program. The scope includes needs assessment, software procurement, data migration, training, and ongoing technical assistance. The project has a budget of up to $500,000 annually over 10 years, with a target operational date of late Spring/Early Summer 2026.
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DOCX, High priority: read this first1 page · past-performance
HighAI Summary for FY26 Grant Compliance Software Reference Survey for Solicitation EV00000790: This document is Exhibit#4 - Reference Survey for the FY26 Grant Compliance Software solicitation (EV00000790). It is designed to collect past performance information from references regarding a supplier's previous work. The survey requests details about the reference organization's structure, the scope and size of the project performed by the supplier, contract duration, and whether the contract is still in effect. It also assesses the supplier's delivery success, professionalism, communication quality, any issues encountered, and the likelihood of rehiring the supplier. This information is critical for evaluating the supplier's reliability and performance in relation to the current solicitation.
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DOCX, High priority: read this firstcontract-document
HighAI Summary for Oklahoma Information Technology Terms Attachment D: Attachment D containing State of Oklahoma Information Technology Terms for acquisitions involving IT or telecommunications components. It defines key terms such as customer data, data breach, hosting, and intellectual property; sets maintenance and support termination rules; addresses accessibility/VPAT compliance; and covers media ownership and data handling requirements. The document appears to be a contract addendum/terms attachment, likely part of a broader procurement agreement.
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PDF, High priority: read this first2 pages · contract-document
HighAI Summary for OMES Non-Collusion Certification for Competitive Bids and Contracts: This document is the OMES Form CP004 (8/2024) Non-Collusion Certification required for any competitive bid or contract exceeding $25,000 submitted to the State of Oklahoma. It certifies that the supplier or bidder has not engaged in collusion with other bidders, suppliers, or state officials, and has not offered or given anything of value for special consideration. The certification also confirms compliance with state laws regarding employment restrictions, boycott prohibitions related to Israel and energy companies, disclosure of debarments or suspensions, and participation in the Status Verification System for employee work eligibility. The form must be signed by an authorized agent of the supplier or bidder and is applicable to both competitively bid and non-competitively awarded contracts.
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PDF, High priority: read this first1 page · other
HighAI Summary for OMES Responding Bidder Information Form for Solicitation Compliance: This document is the OMES Form CP076 used by bidders responding to a solicitation. It collects essential bidder information including company details, contact information, and certifications required for bid submission. Key compliance elements include certification for competitive bidding, registration with the Oklahoma Secretary of State, workers’ compensation insurance coverage, and verification under the Disabled Veteran Business Enterprise Act. Bidders must provide supporting documentation such as certificates of insurance, veteran status certification, and ownership verification. The form also requires an authorized signature to validate the submission. This form is critical for ensuring that bidders meet all legal and regulatory requirements prior to contract award.
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XLSX, High priority: read this first3 pages · rfp
HighAI Summary for Request for Proposals EV00000790 - Third Party Vendor Information Exhibit: This document is part of a Request for Proposals (RFP) identified by solicitation number EV00000790. It specifically contains Section Eleven, which focuses on third-party vendor or subcontractor information required as part of a bid submission. Bidders must provide detailed information about any third-party vendors or subcontractors involved, including the vendor's name, a company summary, the relationship to the bidder, previous clients worked with together, and the products or services proposed by the third party and how these integrate with the bidder's solution. This section is critical for evaluating the completeness and viability of the proposed solution and the collaboration between the bidder and subcontractors.
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XLSX, High priority: read this first2 pages · rfp
HighAI Summary for Request for Proposals for FY26 Grant Compliance Software - Solicitation EV00000790: This document is a Request for Proposals (RFP) for FY26 Grant Compliance Software under solicitation number EV00000790. It includes mandatory instructions for offerors to provide detailed responses demonstrating their ability to meet the RFP requirements and scope of work. The document contains an Offeror Response Worksheet requiring bidders to supply company information such as business duration, company description, size, years providing relevant products/services, core competencies, client numbers and sizes, and deployment locations. Failure to respond to any required question may result in disqualification. The RFP emphasizes completeness and clarity in responses to ensure proper evaluation.
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XLSX, High priority: read this first4 pages · rfp
HighAI Summary for RFP EV00000790: 10-Year Software Development and Maintenance Pricing Proposal: This document is a Request for Proposal (RFP) identified as EV00000790, requesting bidders to provide detailed pricing for a software development project estimated to span 10 years. The pricing submission must include costs for each deliverable and task, with hourly breakdowns by job description such as Principal, Senior Planner, Project Manager, GIS Technicians, and Administrative Support. The cost proposal should cover all phases including software base price, customization, data migration, training, testing, implementation, technical assistance, licensing, and other related expenses. Bidders may add subtasks and value-added options with explanations referencing the RFP sections. The pricing must encompass complete development, maintenance, and user training until project turnover to the client. The document provides a structured format for cost and hours allocation across project phases such as initiation, data collection, stakeholder engagement, analysis, tool development, final software delivery, and annual support and maintenance.
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DOCX, High priority: read this first2 pages · rfp
HighAI Summary for RFP for Compliance and Monitoring Management Software for Oklahoma Broadband Office: This document is a Request for Proposal (RFP) issued by the Office of Management and Enterprise Services (OMES) on behalf of the Oklahoma Broadband Office. It seeks suppliers to provide Compliance and Monitoring Management Software under a contract that may be designated as a Statewide Contract. The initial contract term is one year with nine one-year renewal options. Bids will be evaluated on best value criteria including price, past performance, product supply capability, and product acceptability. Bidders must respond to mandatory specifications detailed in Exhibit 02 and submit pricing using Exhibit 03. Additional required submissions include company information, technical responses, business references, and third-party vendor details. The contract aims to ensure compliance and monitoring capabilities through either out-of-the-box or customized software solutions.
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DOCX, High priority: read this firstspecifications
HighAI Summary for Solicitation EV00000790 Attachment C - Agency Terms: Attachment C of Solicitation EV00000790 outlines the Agency Terms and conditions for the Broadband, Equity, Access, and Deployment (BEAD) program. It specifies the Agency's status as a Grantee and Subrecipient, mandates compliance with 2 CFR 200 (Uniform Guidance) regarding competitive bidding, financial monitoring, and audit requirements, and details the subaward information required for BEAD reporting and State Fiscal Recovery Fund program assurances.
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DOCX, High priority: read this firstbidder-instructions
HighAI Summary for State of Oklahoma Bidder Instructions EV00000790: State of Oklahoma bidder instructions for Solicitation/Event EV00000790 issued 09/04/2025 by the Oklahoma Broadband Office. The document sets bid due dates and question deadlines, submission method via the Oklahoma Supplier Portal, communication rules, amendment notice requirements, bid preparation requirements, and required bid format. It states compliance is material to responsiveness and that the solicitation is a Request for Proposal.
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DOCX, High priority: read this first10 pages · contract-document
HighAI Summary for State of Oklahoma Federal Funding Terms and Compliance Requirements Attachment: This document is an attachment outlining Federal Funding Terms applicable to a contract awarded by the State of Oklahoma involving federal financial assistance. It establishes compliance requirements under Title 2 U.S. Code of Federal Regulations Part 200 (Uniform Guidance), including affirmative steps to promote participation of minority and women-owned businesses, competitive bidding standards, auditing and monitoring obligations, and domestic preference mandates such as Buy America provisions. The Supplier must ensure all information submitted is accurate, cooperate with audits by federal and state authorities, and incorporate these federal clauses into subcontracts. The document also references statutes prohibiting discrimination and mandates adherence to federal equal employment opportunity regulations. These terms are general federal award requirements and may be supplemented by additional conditions specific to each procurement transaction.
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DOCX, High priority: read this firstcontract-document
HighAI Summary for State of Oklahoma General Terms - Attachment B: Attachment B outlines the General Terms for contracts awarded by the State of Oklahoma through the Office of Management and Enterprise Services (OMES). It defines the scope of work, contract renewal processes, order of precedence for contract documents, and rules for modifications and amendments. The document also provides key definitions for terms such as Acquisition, Amendment, and Bid.
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XLSX, High priority: read this first101 pages · other
HighAI Summary for State of Oklahoma Supplier Security Assessment Instructions and Standards: This document outlines the State of Oklahoma's Supplier Security Assessment, which is confidential and protected by state law. The assessment aims to identify and manage risks from business partnerships by evaluating the supplier's internal security posture and the security of their products, services, or solutions. It ensures suppliers meet the State's minimum security requirements. The document includes references to relevant state and industry security standards such as the NIST Cybersecurity Framework, NIST SP 800-53 r5, NIST SP 800-171 r2, CIS Critical Security Controls, ISO/IEC 27001, ISA/IEC 62443, HIPAA Security Rules, and COBIT 2019. The assessment was published on September 22, 2024.
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DOCX, Low priority1 page · other
LowAI Summary for Minority and Women Owned Business Attestation for Supplier Invitation: This document is an attestation form used by an agency of the State of Oklahoma to confirm consultation of the OMES CP website list of minority and women owned businesses. It records the identification of suppliers that meet the agency's needs and documents the invitation extended to these suppliers to bid on the agency's solicitation. The form includes spaces for listing suppliers, stating unmet needs if applicable, and requires an authorized signature, printed name, title, and date.
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FY26 Grants Compliance and Monitoring Software Solution for efficient administration and oversight of the Broadband Equity Access and Deployment (BEAD).
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