FY27 Preventive Maintenance for Sensititre Systems

The contract solicitation HHS0017148v2 for FY27 Preventive Maintenance for Sensititre Systems is issued by the Texas Department of State Health Services under the NAICS code 811210 and is governed by the Texas Health and Human Services Uniform Terms and Conditions outlined in Exhibit B. The scope of work requires the contractor to provide annual preventive maintenance visits for Sensititre antimicrobial susceptibility testing systems used to detect minimum inhibitory concentrations of Candida and Carbapenem-resistant organisms, along with unlimited on-site field service for Sensititre computers, the OptiRead Automated Fluorometric Plate Reading System, and the Automated Reading and Incubation System (ARIS), covering software upgrades, labor, replacement parts, and travel. The contractor must also offer unlimited 24/7 technical support via a call center and perform as-needed repairs for incidental or accidental damages, all in accordance with manufacturer recommendations. The contract has an initial term from September 1, 2026, through August 31, 2027, with the possibility of two one-year renewals and a one-year extension if necessary to ensure continuity of service. All pricing must be submitted via Exhibit C as firm, fixed, all-inclusive unit prices that cover labor, equipment, materials, supplies, and related expenses for the entire contract term, with no reimbursement allowed for per diem, travel, hotel, equipment, or other incidental costs. Payment is tied to monthly invoicing using a Texas Identification Number (TIN), with invoices requiring detailed work descriptions matching the scope and pricing sheet, and disputed invoices must be returned within 21 days. The award will be based on best value to the State of Texas, considering price, past vendor performance, ability to perform, and financial capability, with mandatory pass/fail gates for compliance with specifications and performance history. The contractor must comply with all federal and state laws including the Occupational Safety and Health Act, Texas Workers’ Compensation Act with specified liability limits and waiver of subrogation, and is required to use E-Verify, maintain insurance as primary coverage, and adhere to non-discrimination laws under Title VI, Section 504, the ADA, and Title IX. All work product and intellectual property are owned exclusively by the state, and the contractor must grant unrestricted access for audits and inspections to state and federal authorities. The contractor is responsible for indemnifying the state against all claims, ensuring records are retained and confidential, and certifying compliance