G -- Non-Personal Pastoral Care Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the information in FAR 12.6 using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5 as supplemented with the additional information included in this notice. This announcement constitutes the solicitation; a written solicitation will not be issued. Solicitation N00259-05-T-0094 applies and electronic copy can also be accessed at http://www.neco.navy.mil. This acquisition is set-aside for small business. The agency need is pastoral care services. The NAICS is 541990. The period of performance will begin 10/1/05 thru 9/30/06 with one 12-month option period. Quoters must be registered in the central contractor registration; website is www.ccr.gov to be considered for award. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-4 and DFAR Change Notices effective through 6/21/05. Applicable clauses are FAR 52.212-1, Instructions to Offerors - Commercial Items, 52.212-4, Contract Terms and Conditions - Commercial Items, 52.219-1, Small Business Program Representations; 52.219-6, Notice of Total Small Business Set-Aside, 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies with the following applicable clauses: 52.222-3 Convict Labor, 52.222-19 Child Labor, 52.222-21 Prohibition of Segregated Facilities, 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era, FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, 52.225-13 Restrictions on Certain Foreign Purchases. DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies with the following clauses: DFARS 252.225-7001, Buy American Act and Balance of Payment Program and 252.232-7003 Electronic Submission of Payment Requests, 52.252-2 Clauses Incorporated by Reference, 52.247-34 F.O.B. Destination. OFFERORS ARE REQUIRED TO COMPLETE AND INCLUDE A COPY OF THE FOLLOWING PROVISIONS WITH THEIR PROPOSALS: FAR 52.212-3, Offeror Representation and Certifications - Commercial Items. 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) past performance. Provide references, specifically addressing: pastoral care services in the last 3 years. (2) technical capability. Defined as an assessment of the prospective contractor's key management personnel to determine if they have the basic knowledge, experience, and understanding of the requirements necessary to produce the required product or provide the required service, must specifically address a management plan in adequately staffing the task order effort with individuals who meet the qualifying knowledge, skills, abilities, experience for providing pastoral care services and (3) price. Contractors who do not meet the first 2 factors will not undergo a price evaluation. Past Performance and Technical Capability will have more importance than cost or price.Description of Supplies/Services: CLIN 0001 Non-Personal Services for Pastoral Care for daytime catholic priest IAW the statement of work. Base Year 10/1/05 thru 9/30/06 QTY: 12 Months X ______ = ______. TOTAL FOR CLIN 0001: ______. CLIN 0002 Non-Personal Services for Pastoral Care for daytime catholic priest IAW the statement of work. Option Year 1 10/1/06 thru 9/30/07 QTY: 12 Months X ______ = ______. TOTAL FOR CLIN 0002: ______. ROMAN CATHOLIC PRIEST SERVICES STATMENT OF WORK. SECTION C-1 CONTRACT SPECIFICATIONS 1.1 Scope of Work. The Contractor shall provide Roman Catholic weekday mass services in support of the Pastoral Care Services Department, Naval Medical Center San Diego (NMCSD), and CA. 1.2 Independent Contractor. The services rendered by the Contractor are rendered in the capacity as an independent Contractor. The Government may evaluate the quality of both professional and administrative services for purposes of contract inspection and acceptance. The Contractor shall be solely responsible for any and all liability caused by the acts or omissions of its agents or employees. The Contractor shall not in any manner represent or infer that it is an instrumentality or agent of the United States Government. The Contractor shall recognize that the Commander, Naval Medical Center San Diego maintains administrative and operational responsibility for all activities within the command and may take such actions as necessary to preserve and maintain the integrity of the command, subject to the limitations prescribed by law and U.S. Navy Regulations. 1.3 Modifications. The Contracting Officer may designate and authorize an individual to act as Contracting Officer's Representative (COR). Any such representative appointed will be specifically designated by letter from the Contracting Officer. The COR exclusively represents the Contracting Officer in all technical phases of the work, but is not authorized to issue Change Orders, Supplemental Agreements, or direct any contract performance requiring contractual modification or adjustment. Changes in the scope of work can only be made by modification properly executed by the Contracting Officer. All observations made by persons other than the Contracting Officer or the COR are strictly advisory and shall not influence Contractor operations except for administrative requirements and responsibilities specified herein. 1.4 Brief Description of Services. The contractor shall provide an ordained Roman Catholic priest to conduct Roman Catholic weekday mass. During the term of this contract the contractor agrees to discharge, on behalf of the government, the duties of a Roman Catholic priest for the spiritual care of active duty military personnel, their dependents, eligible Navy civilian employees, and other eligible beneficiaries, per the terms and conditions of this contract. 1.5 Quality of Service. The services specified in this Statement of Work shall be performed in accordance with established principles and ethics of the Pastoral Care profession. The quality of the performance shall meet or exceed the current recognized standards established by professional associations that specify standards of performance for the Pastoral Care profession. SECTION C-2 DEFINITIONS Active Duty Member. Full-time duty in uniformed service of the United States. This includes full-time training duty; annual training duty; and attendance, while in the active service, at a school designated as a service school by law or by the Secretary of the Military Department concerned. It does not include full-time National Guard Duty. Commander. The individual Naval Officer who has responsibility for the operation of the medical treatment facility for which the contract is providing services. This is the Commanding Officer of the hospital. Contracting Officer. The Contracting Officer is responsible for negotiating changes in terms, conditions, or amounts cited in this contract. Contracting Officer's Representative (COR). The Government employee responsible for assuring Contractor performance through audit, documentation, and liaison with the Contracting Officer. The COR is appointed in writing by the Contracting Officer. The COR has no authority to resolve disputes or obligate funds. Contractor. That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. Contractor Employee. For purposes of this contract, an individual employed by, or contracted by, the Contractor to provide services under this contract. Eligible Beneficiary. Those listed in the Defense Enrollment Eligibility Reporting System (DEERS). Employee. See Contractor Employee. Joint Commission on Accreditation of Healthcare Organizations (Joint Commission). A national organization dedicated to improving the care, safety, and treatment of patients in healthcare facilities; publishers of the Joint Commission Accreditation Manual for Hospitals. Medical Treatment Facility (MTF). Navy hospitals or clinics, including all activities providing outpatient and/or inpatient health services for eligible beneficiaries. Quality Assessment and Improvement/Risk Management. An ongoing program designed to objectively and systematically monitor and evaluate the quality and appropriateness of patient care, pursue opportunities to improve patient care, and resolve identified problems. Quality Assurance (Contract). Those actions taken by the Government to check goods or services listed on the Performance Requirements Summary to determine that they meet the requirements of the Performance Work Statement. SECTION C-3 GOVERNMENT FURNISHED PROPERTY AND SERVICES. 3.1 For services performed on site at the NMCSD, the government will provide, without cost to the contractor, the facility, equipment, and services listed below which the contractor shall use for the performance of this contract: 3.1.1 The government will provide resources for the administration and celebration of sacraments and other professional resources deemed necessary by the Director of Pastoral Care Service. 3.1.2 The government will provide all necessary equipment to conduct celebration of sacraments to include chapel space, linens, and sacred vessels. 3.1.3 The government will provide administrative and Religious Program Specialist personnel to assist contractor in the accomplishment of the task of daily Catholic mass. 3.1.4 If the contractor deems that additional Government furnished property or services are required to perform, the Government will consider requests for such additional property or services. However, approval by the Government of such requests shall be contingent on available funds, in accordance with the mission of the MTF and the approval of the Commander, NMCSD. Denials of requests/delays in acquiring any additional property or services shall not be cause for Contractor nonperformance or claims under this contract. 3.1.5 Government property and services furnished to the Contractor shall be for the sole purpose of performance of contract requirements. Property and services shall not be removed from the Government installation. 3.2 Orientation. The Government will provide an eight-hour Command orientation for contract employees assigned to this contract. The orientation will take place within six months of contract award. Contract employees are required to attend this 8-hour orientation. If the successful contractor has previously attended this orientation, the requirement will be waived. 3.3 Motor Vehicles. All motor vehicles operated on government installations by the contract workers shall be registered with the base security service according to applicable directives. 3.4 Identification Badge. The contract workers shall display an identification badge, which includes the contract worker's full name and professional status (furnished by the Government) on the right breast of the outer clothing. Security badges provided by the Government shall be worn when on duty. Upon termination, the contract worker will return identification badge to the COR/GPOC. SECTION C-4 CONTRACTOR FURNISHED ITEMS. 4.1 Supplies. The contractor shall furnish all supplies required to perform this contract except those listed as government furnished. 4.2 Insurance. Prior to start of performance, the contractor shall provide to the contracting officer proof that the required insurance has been obtained. Reference is made to clause 52.228-5 - Insurance-Work on a Government Installation. The insurance requirements specified will be applicable to the contractor and any subcontractors. The contractor shall comply with the Workers Compensation Insurance Laws of the State of California. SECTION C-5 SPECIFIC TASKS 5.0 General Principles: 5.1 The Contractor shall provide services compatible with the MTF's operating capacity and equipment as determined by the Commander. 5.1.2 The Contractor shall provide Catholic weekday, Monday through Friday, noon (1200-1300) mass services on-site at the NMCSD. 5.1.3 The COntractor shall perform with-in the parameters of their ordination and the dictates of their faith group. 5.2 Attendance: 5.2.1 Unexplained absences due to illness or other incapacitation of the contractor will be allowed up to a maximum of 5 days per contract year. The contractor shall advise the COR of such absences. 5.2.2 The contractor shall provide a competent priest substitute with equivalent credentials who will do Catholic daily mass coverage during periods of contractor absences (not to exceed 15 days per year). 5.2.3 Must be able to communicate clearly, verbally and in writing, in Standard English. 5.3 Healthcare Administration. 5.3.1 A physical examination certification which states the date on which the physical examination was conducted, the name of the doctor who performed the examination, and a statement concerning physical health of the contractor. The certification must contain the following statement: "(Name of Contractor) is suffering from no physical disability medical condition which would restrict or prelude him/her from providing services as a Roman Catholic Priest. (Name of Contractor) is suffering from no contagious diseases to include but not limited to AIDS, tuberculosis, hepatitis, and venereal diseases, and is not positive for HIV antibodies". 5.3.2 The contractor shall be neat, clean, well groomed, and in appropriate clergy clothing (shirt with Roman collar) when conducting daily mass. 5.3.3 The Contractor staff is responsible for adherence to all MTF administrative procedures and instructions that apply to the Pastoral Care Department. 5.3.4 All records produced in the performance of this contract and all evaluations of patients are the property of, and subject to the exclusive control of, the Government. The Contractor may retain a copy of all such records or evaluations, but may not provide further copies or disclose the information from such records or evaluations to third parties. All requests from other treatment facilities or other individuals for patient records shall handled in accordance with procedures specified by MTF instructions. SECTION C7 OTHER PROVISIONS 7.0 Administrative Requirements. 7.1 Hours of operation. The Pastoral Care Service department's operating hours are 0730-1600, Monday through Friday. 7.1.1 Contractor services will not be required on the following federally established holidays: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day. The government will not compensate the contractor for these periods of planned absences. 7.2 The contractor shall become acquainted with and obey all station regulations, shall perform in a manner to preclude the waste of utilities, and shall not use Government telephones for personal business. 7.3 Smoking is prohibited in the facility and is restricted to designated outdoor areas. 7.4 Problem Employees. 7.4.1 The Contractor shall not allow Contractor employees whose judgment is impaired by alcohol, drugs, or other mood altering conditions to perform under this contract. The Contractor shall immediately remove such employees and inform the COR. Further, the Government reserves the right to remove any employee, who in the judgment of a licensed physician, is impaired by drugs or alcohol. The Contractor shall provide a qualified replacement employee after contact with the COR. 7.4.1.1 Employees with alcohol or drug abuse problems may be allowed to return to this contract only with prior Government approval. 7.4.1.2 The Contractor shall remove employees charged or indicted for a felony until the legal process is complete. If the legal proceeding results in a finding of not guilty on the merits of the case, the employee may be allowed to return to work. The COR shall be notified. In all other cases, the employee may be allowed to return only with prior Government approval. 7.5 Confidentiality Of Information. Unless otherwise specified, all financial, statistical, personnel and/or technical data which is furnished, produced or otherwise available to the Contractor during the performance of this contract are considered confidential business information and shall not be used for purposes other than performance of work under this contract nor be released by the Contractor without prior written consent of the Commanding Officer via the COR. Any presentation of any statistical or analytical materials, or any reports based on information obtained from the studies covered by this contract, will be subject to review and approval by the Commanding Officer via the COR before publication or dissemination. 7.6 Disclosure of Information. Neither the Contractor nor Contractor employees shall make any disclosure regarding the contract, the MTF or MTF patients, employees or staff members without prior approval of the Commanding Officer. All inquiries from the media shall be forwarded to the MTF Public Affairs Officer. 7.7 The Contractor and Contractor employees shall make no use of any Government facilities or other Government property in connection with outside employment. 7.8 The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by Contractor employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy (including the Marine Corps) is to deter and detect drug offenses by contract employees on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia, include routine, random inspections of vehicles on entry or exit, with drug detection dog teams, when available, and random inspection of personal possessions on entry or exit. When there is probable cause to believe that a Contractor employee on board a Naval or Marine Corps installation has been engaged in use, possession or trafficking of drugs, that employee may be restricted or detained for the period necessary until he can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, as appropriate. When illegal drugs are discovered in the course of an inspection or search of a vehicle operated by a Contractor employee, the employee and vehicle may be detained for a reasonable period of time necessary to turn the employee and the vehicle over to appropriate civil law enforcement officials, and action may be taken to suspend, revoke, or deny clinical privileges as well as installation driving privileges. Implicit with the acceptance of this contract is the agreement by the Contractor and his employees to comply with all Federal statutes, laws and regulations, including those regulations issued by the commander of the military installation. 7.9 The Contractor shall comply with all fire prevention measures prescribed in the installation fire protection regulations that are in or may be put into effect during the course of this contract. Copies of these regulations are on file in the office of the Head, Operating Management Department or with the COR. The Contractor shall be liable for loss of Government property attributed to negligent or willful misconduct of the Contractor or his employees, including failure to comply with the fire prevention measures prescribed in the aforementioned regulations. At the close of operations each day, the Contractor shall be required to make a thorough inspection in each work area to determine that all necessary safeguards relative to probable fire hazards are in effect. The Contractor shall familiarize his employees with the aforementioned fire regulations, location of fire reporting telephones near work sites, and correct fire reporting procedures. The Contractor and his employees shall be cognizant of and observe all requirements for handling and storing combustible supplies and materials, daily disposal of combustible waste, trash, etc. SECTION C-13 PERSONNEL QUALIFICATIONS 13.0 Contractor Qualifications. 13.1 The Contract shall provide Ecclesiastical endorsement in writing by the Diocese of San Diego, Pastoral Care Center, P.O. Box 85728, San Diego, CA 92186-5728 sent to the Chief of Chaplains (OP-972) for verification. 13.1.2 Ability to communicate orally and in writing using grammatically correct English. 13.1.3 No alien shall be allowed to perform under this contract without and Alien Registration Card ("green card") and/or in violation of the Immigration Laws of the United States; and the government intends to make a single firm fixed contract award to the responsible offeror whose offer is the most advantageous to the government considering price and price-related factors. Note: The full text of the Federal Acquisition Regulations (FAR) can be accessed on the Internet at www.arnet.gov.far or www.deskbook.osd.mil; Defense Federal Acquisition Regulation Supplement (DFARS) can be accessed on the Internet at www.dtic.mil/dfars. Parties responding to this solicitation may submit their quote in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc.) but must include company's complete mailing and remittance addresses, discounts for prompt payment, if any, anticipated delivery/availability of products, company's CAGE code, Dun & Bradstreet Number, and Taxpayer ID number. In addition, if you are quoting on a comparable commercial item, product literature must be included. ALL FAR CERTIFICATIONS AND REPRESENTATIONS SPECIFIED ABOVE MUST ALSO ACCOMPANY YOUR QUOTE. Quotes must be received no later than 8:00 AM, pacific standard time on August 25, 2005, and will only be accepted via e-mail @ (pjhargis@nmcsd.med.navy.mil) or at the following physical address: Naval Medical Center, Acquisitions Division, Material Management Department, 34800 Bob Wilson Drive, Suite 8, San Diego CA 92134.