General Vendor List Application Fiscal Year 2025-2026

The City of Palm Desert is soliciting applications for its General Vendor List for fiscal year 2025-2026, inviting vendors to prequalify for routine procurement of general goods, contractual services, and professional services not requiring DIR registration or prevailing wage compliance. This solicitation, under number 2025-Vendor List-189, covers contracts valued up to $250,000 and aims to establish a vetted pool of qualified vendors eligible to submit quotes or proposals throughout the fiscal year. Applications open on July 1, 2025, with a final submission deadline of June 30, 2026, and vendors must reapply at least every 24 months to maintain active status. The procurement is governed by the City of Palm Desert Municipal Code Title 3, Chapter 3.30, which sets forth the requirements for contracts of this size. To qualify, applicants must complete an online application including firm and business information, proof of appropriate licensing and certification, and detailed submissions of insurance coverage demonstrating compliance with minimum requirements—general liability insurance with at least $1 million per occurrence and $2 million aggregate, workers’ compensation insurance or legal exemption, and automobile liability insurance as applicable. Vendors are further required to provide at least three customer and supplier references, standard pricing and fee information, and a statement describing their unique qualifications or capabilities. The application process involves a pass/fail evaluation across all mandatory criteria including safety records, experience modification rating limits (EMR not exceeding 1.5), no disqualifying OSHA violations or debarments, no recent convictions related to dishonesty or fraud, and possession of a valid business license within the Coachella Valley to support local preference considerations. Vendors must submit completed IRS W-9 or W-8 forms and certify compliance with the City’s nondiscrimination policy for contracts exceeding $10,000. The vendor list established through this solicitation will serve as the exclusive source for future procurement opportunities up to $250,000 within the City, ensuring that only qualified and compliant businesses participate in city contracts. The solicitation specifies no requirements regarding packaging, marking, inspection, or acceptance procedures, nor does it incorporate federal acquisition clauses or specify contract types or payment methodologies. Communications and submissions are facilitated via an electronic procurement portal with key administrative contacts provided for assistance. The City’s Finance Department manages the vendor program, with no detailed invoicing, payment, or contract administration data provided at this prequalification stage. Ultimately, this RFQ serves as a foundational qualification step to streamline subsequent procurements for typical municipal goods and services requirements within the stated