Generator Testing and Repair for Lubbock SSLC

This contract, identified by solicitation number HHS0017478, is an Invitation for Bids issued by the Texas Health and Human Services Commission for generator testing and repair services at the Lubbock State Supported Living Center. The scope of work requires the contractor to perform scheduled quarterly and annual testing on nine specified generators, including models from Generac, Onan, and Cummins ranging from 30 kW to 100 kW, as well as as-needed repairs. The contractor must furnish all labor, tools, equipment, materials, transportation, and supplies necessary to complete the tasks in accordance with federal, state, and local codes and manufacturer specifications. The contract operates as a requirements contract, meaning no minimum volume of work is guaranteed, and services are performed based on actual need. All pricing must be submitted as firm, fixed rates via Exhibit C, with no adjustments permitted during the contract term except for mandatory price reductions if lower rates become available. The contract period begins September 1, 2026, and ends August 31, 2027, with the possibility of three one-year renewals and a potential one-year extension. Contractors must comply with the Texas Health and Human Services Uniform Terms and Conditions, Version 3.4, which govern termination for convenience or cause, indemnity, intellectual property, confidentiality, dispute resolution, and survivability clauses. The contract imposes strict compliance with federal anti-discrimination statutes, including Title VI, the ADA, Section 504, and Title IX, as well as safety standards under the Occupational Safety and Health Act. Contractors are required to use E-Verify for all employees, maintain a minimum $1,000,000 umbrella liability policy, and ensure primary insurance coverage relative to the State’s own policies. They must also possess a valid Texas Identification Number and SAM.gov Unique Entity Identifier, be registered with the Texas Comptroller, and not be suspended or debarred. All work must be completed to industry standards, of good quality, and free of material defects, with the State retaining sole discretion to accept or reject performance. Invoicing requires monthly submission with detailed descriptions aligned to approved service tickets and attached material invoices, while the State maintains audit rights before and after payment. Responses must be submitted via email, the HHS Online Bid Room, or a sealed USB drive by the July 7, 2026 deadline, and must include all required exhibits, certifications, and affirmations. Late submissions or those