This Solicitation opportunity from Arizona was posted on April 9, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The Arizona Department of Administration, State Procurement Office, issued solicitation BPM006894 to establish one or more mandatory statewide contracts for Global Navigation Satellite System (GNSS) receivers and related equipment. The scope of the procurement includes handheld and fixed mount receivers, chart plotters, laptop and PDA GNSS, software, equipment for unmanned vehicles and drones, and directly related accessories. These contracts serve state agencies, boards, commissions, and members of the State Purchasing Cooperative, covering the purchase, lease, rental, and maintenance of equipment from brands such as Trimble, Garmin, and Leica.
Proposals were evaluated based on method of approach, experience and capacity, and cost. Requirements for offerors included providing client references, certifying compliance with forced labor bans and boycott of Israel disclosures, and submitting detailed pricing structures for MSRP discounts and support services. Following a competitive process involving negotiations and best and final offers, the state determined that Allterra Central, Inc, Branco Machinery, RDO Equipment Co., and Surveyors Source LLC were the successful vendors. Contracts were awarded with effective dates starting August 1, 2025.
General Info
Arizona awarded GNSS equipment contracts to four vendors effective August 1, 2025.
DOCX, High priority: read this firstpast-performance
HighAI Summary for BPM006894 Attachment 10 - References: This document is a reference submission template for solicitation BPM006894. It requires Offerors to provide at least three client references from the last five years for projects mirroring the solicitation requirements, with at least one being public sector work. It includes a structured table for client contact details, project dates, scope, deliverables, and services provided.
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DOCX, High priority: read this firstsow
HighAI Summary for BPM006894 Attachment 11 - Method of Approach: This document is a solicitation attachment requiring offerors to provide a detailed narrative response regarding their method of approach. It includes 12 specific sections covering executive summary, order fulfillment, maintenance programs, rental and lease structures, GPS inventory, support services, warranty processes, and training programs.
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XLSX, High priority: read this firstconformance-statement
HighAI Summary for BPM006894 Attachment 5 - Conformance Statements and Exceptions Requests: This document is Attachment 5 to RFP BPM006894 for Global Navigation Satellite System (GNSS) Receivers and Related Equipment for the Arizona Department of Administration. It serves as a formal template for offerors to attest to their compliance or list specific exceptions regarding the Instructions to Offerors, Scope of Work and Specifications, and Contract Terms and Conditions.
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DOCX, High priority: read this firstpast-performance
HighAI Summary for BPM006894 Attachment 6 - Key Personnel: A solicitation attachment form used to collect detailed information on proposed key personnel. It requires data on employment length, role, percentage of time dedicated to services, government experience, responsibilities, and certifications.
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DOCX, High priority: read this firstspecifications
HighAI Summary for BPM006894 Attachment 7 - Letter of Insurability: This document specifies the requirement for Offerors to provide a Letter of Insurability as proof of current or obtainable insurance coverage per the Special Terms and Conditions. It outlines the marking requirements for the submission and notes that awarded contractors must provide electronic Certificates of Insurance (ACORD forms) and endorsements before commencing work.
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DOCX, High priority: read this firstpast-performance
HighAI Summary for BPM006894 Attachment 9 - Experience and Capacity Response: This document is a solicitation attachment requiring offerors to provide a detailed narrative of their company profile, experience, financial stability, and personnel capacity. It includes specific requirements for disclosure of litigation, bankruptcy, and professional certifications to determine the offeror's responsiveness and ability to perform the scope of work.
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XLSX, High priority: read this firstbafo-change-log
HighAI Summary for BPM006894 BAFO Change Log - GNSS Receivers: A Best and Final Offer (BAFO) change log template for solicitation BPM006894 regarding Global Navigation Satellite System (GNSS) Receivers and Related Equipment. It provides a structured format for bidders to document all modifications made to their original bid submissions.
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PDF, High priority: read this firstrfp
HighAI Summary for BPM006894 Global Navigation Satellite System (GNSS) Receivers and Related Equipment: Solicitation No. BPM006894 from the Arizona Department of Administration State Procurement Office for Global Navigation Satellite System (GNSS) Receivers and Related Equipment. This document provides special and standard instructions to offerors, including guidelines for submitting inquiries, pre-offer conference details, initial and Best and Final Offer (BAFO) submission requirements, and evaluation criteria based on method of approach, experience, and cost. Revision No. 5, dated 09-24.
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PDF, High priority: read this firstrfp
HighAI Summary for BPM006894 Global Navigation Satellite System (GNSS) Receivers and Related Equipment: Request for Proposal (RFP) issued by the Arizona Department of Administration, State Procurement Office, to establish statewide contracts for GNSS receivers, antennas, and related equipment. The solicitation seeks proposals from manufacturers, distributors, and value-added resellers for equipment purchases, leases, rentals, and maintenance. This document (Revision 9, dated 09-24) includes the scope of work, solicitation summary, and submission instructions via the Arizona Procurement Portal (APP).
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PDF, High priority: read this firstaward
HighAI Summary for BPM006894 GNSS Receivers Award Documents: This document contains the Offer and Acceptance forms for Solicitation No. BPM006894 regarding Global Navigation Satellite System (GNSS) Receivers and Related Equipment for the Arizona Department of Administration. It includes award notifications and contract numbers (CTR077967 and CTR077968) for vendors Branco Machinery and RDO Equipment Co, with an effective date of August 1, 2025, and award dates of July 27, 2025.
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PDF, High priority: read this firstnegotiation-notice
HighAI Summary for BPM006894 - Request for Negotiations - RDO Equipment: Dated June 9, 2025, this letter from the State of Arizona (ADOA) notifies RDO Equipment Co that their proposal for Global Navigation Satellite System (GNSS) Receivers and Related Equipment (BPM006894) is reasonably susceptible for award. The State requests negotiations to discuss pricing, BAFO, and exceptions to terms and conditions, with an initial meeting scheduled for June 10, 2025.
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PDF, High priority: read this firstnegotiation-notice
HighAI Summary for BPM006894 - Request for Negotiations - Surveyors Source: A letter dated June 9, 2025, from the State of Arizona (ADOA) to Surveyors Source LLC regarding procurement BPM006894 for GNSS Receivers and Related Equipment. The State has determined the offeror is reasonably susceptible for award and is requesting negotiations to discuss pricing, BAFO, and exceptions to terms and conditions. A meeting is scheduled for June 10, 2025.
XLSX
XLSX, High priority: read this firstspecifications
HighAI Summary for BPM006894 Solicitation Attachment 12 - Pricing Document: A pricing template for solicitation BPM006894 requiring vendors to provide percentage discounts off MSRP for new equipment and accessories from specific brands (e.g., Trimble, Garmin, Leica). It also requests pricing structures for annual maintenance, short-term rentals, leasing programs, demo/used equipment, non-warranty repairs, and training services.
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PDF, High priority: read this firstnegotiation-notice
HighAI Summary for Negotiations Letter - Branco Machinery (BPM006894): Dated June 9, 2025, this letter from the State of Arizona (ADOA) notifies Branco Machinery that their proposal for Global Navigation Satellite System (GNSS) Receivers and Related Equipment (BPM006894) is reasonably susceptible for award. The State requests negotiations to discuss pricing, BAFO, and exceptions to terms and conditions, with an initial meeting scheduled for June 10, 2025.
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PDF, Low priorityother
LowAI Summary for Arizona Department of Administration - GPS Receivers Procurement Disclosure Statement: A procurement disclosure and conflict of interest statement for employees selected to participate in the procurement of GPS Receivers for the Arizona Department of Administration. The document outlines ethical requirements, confidentiality mandates, and legal disclosures required under the Arizona Procurement Code.
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PDF, Low priorityother
LowAI Summary for BPM006894 Attachment 2 - Boycott of Israel Disclosure: A mandatory disclosure form for Solicitation No. BPM006894 (GNSS Receivers and Related Equipment) issued by the Arizona Department of Administration. It requires offerors to certify compliance with A.R.S. § 35-393 regarding the boycott of Israel or claim an exemption based on company size or contract value. Revision 2, dated 11-22.
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PDF, Low prioritycertification
LowAI Summary for BPM006894 Attachment 3 - Forced Labor of Ethnic Uyghurs Ban: A certification form (Revision 3, dated 12-22) requiring contractors to certify compliance with A.R.S. § 35-394. The document mandates that companies with ten or more employees certify they do not use forced labor of ethnic Uyghurs from the People's Republic of China, or utilize suppliers who do. It provides an exemption for sole proprietorships, non-profits, and businesses with fewer than ten employees.
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DOCX, Low prioritysupporting-document
LowAI Summary for BPM006894 Attachment 4 - Confidential Information Designation: A form and guidance document for offerors to designate proprietary or trade secret information within their solicitation response to prevent public disclosure under Arizona public records law (A.A.C. R2-7-103).
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PDF, Low prioritysupporting-document
LowAI Summary for BPM006894 Attachment 8 - Proposed Subcontractors: This document is Attachment 8 for Solicitation No. BPM006894 from the Arizona Department of Administration State Procurement Office regarding Global Navigation Satellite System (GNSS) Receivers and Related Equipment. It is a form for offerors to disclose whether they will use subcontractors, providing a table to list subcontractor names, small business status, work to be performed, QA/QC measures, and the percentage of total contract work. Revision No. 1, dated 11-22.
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PDF, Low prioritydetermination-and-findings
LowAI Summary for BPM006894 – Determination of Confidential Documents (AllTerra Central, Inc): Dated June 2, 2025, this letter from the Arizona State Procurement Office notifies AllTerra Central, Inc regarding the confidentiality status of their submission for BPM006894. The Procurement Officer determined that the 'ATC Top Level Financials' document is CONFIDENTIAL, while all other documents in the offer are NOT CONFIDENTIAL.
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PDF, Low prioritydetermination-and-findings
LowAI Summary for BPM006894 – Determination of Confidential Documents (Surveyors Source): A formal notice dated June 3, 2025, from the Arizona State Procurement Office to Surveyors Source LLC regarding the confidentiality status of submitted documents for procurement BPM006894. The Procurement Officer determined that the document titled 'CONFIDENTIAL - BPM006894 - Surveyors Source' is confidential, while all other documents in the offer are not.
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PDF, Low priorityaward
LowAI Summary for BPM006894 Executive Summary and Award Determination: This document is a Procurement Determination for solicitation BPM006894 regarding Global Navigation Satellite System (GNSS) Receivers and Related Equipment for the Arizona Department of Administration. Dated July 28, 2025, it provides a timeline of the solicitation process, evaluation criteria (Method of Approach, Experience, and Pricing), and the final determination to award contracts to Allterra Central, Inc, Branco Machinery, RDO Equipment Co., and Surveyors Source LLC.
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PDF, Low priorityindustry-day
LowAI Summary for BPM006894 Pre-Offer Conference - GNSS Receivers and Related Equipment: Presentation materials for a Pre-Offer Conference held on April 18, 2025, regarding RFP BPM006894 for Global Navigation Satellite System (GNSS) Receivers and Related Equipment for the State of Arizona. The document outlines the solicitation purpose, categories of equipment sought, procurement schedule (bids due May 16, 2025), evaluation criteria (Method of Approach, Experience and Capacity, and Cost), and instructions for proposal submission via the APP portal.
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PDF, Low priorityother
LowAI Summary for BPM006894 Solicitation Attachment 1 - Offer and Acceptance: The document is an attachment for solicitation BPM006894 titled 'Offer and Acceptance', but contains no substantive content other than a statement that information is accurate as of the date of publication.
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PDF, Low priorityspecial-notice
LowAI Summary for Debarred and Suspended Firms List - State Procurement Office: A notice from the State Procurement Office (SPO) regarding firms suspended or debarred from doing business with the State of Arizona. The document states that there are currently no suspended or debarred firms.
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PDF, Low priorityother
LowAI Summary for Negotiations Letter - AllTerra Central: The document appears to be a negotiations letter for AllTerra Central, but the provided content contains only general instructions regarding factual reporting and prohibited phrasing.
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PDF, Low priorityother
LowAI Summary for Scoring With Cost_BAFO OFFER: The provided document content consists of generic placeholders, legends, and figure/table captions without any substantive procurement text or data. It appears to be a template or a corrupted file.
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PDF, Low priorityother
LowAI Summary for Scoring With Cost - Initial Offer: A document dated 1/1/2020 regarding 'Initial Offer Consensus Scoring' and operations summaries. It contains placeholders for offer pricing, production data, and operational geography, but lacks specific procurement instructions or solicitation details.
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PDF, Low priorityevaluation-scoresheet
LowAI Summary for Solicitation BPM006894 Consensus Evaluation: A signed consensus scoring document for Solicitation BPM006894, dated July 2025. It includes signatures from an evaluation committee (ADWR, DFNM, ADOT) and defines the scoring rubric (Exceeds, Above, Meets, Below, and Unacceptable expectations). The document also contains fragmented technical data regarding GNSS receivers and aeronautical performance.
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The Arizona Department of Administration, State Procurement Office (the State), as authorized under A.R.S. § 41-2501 et seq. is seeking proposals from Offerors to establish one or more mandatory statewide Contracts for GNSS Receivers and Related Equipment for use by the State Agencies, Boards, and Commissions, as well as members of the State Purchasing Cooperative.
The State will consider bidders whose responses demonstrate substantial expertise and capabilities in one or more of the following areas: - Handheld GPS/GNSS;
- Chart Plotters;
- Fixed Mount GPS/GNSS Receivers, Antennas, and Radios;
- Laptop/PDA GPS/GNSS;
- Directly Related GNSS Accessories that cannot otherwise be purchased through other means;
- GPS/GNSS Software.
- GPS/GNSS Receivers for Unmanned Vehicles/Drones Optional Pre-Offer Conference:
Date: Friday, April 18, 2025
Time: 1:00 PM-3:00 PM (Arizona Time) YOU MUST REGISTER IN ADVANCE FOR THIS PRE-OFFER CONFERENCE
Email [email protected] to register. Close Date to Submit RFP Questions:
To ensure an answer to your question submit by: May 7, 2025
Questions submitted after this date will be given "best effort" to answer before the Bid Due Date.
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