Golf Cart Repairs at Richmond SSLC

The Texas Health and Human Services Commission is soliciting bids for routine preventative maintenance and repair services for golf carts at the Richmond SSLC facility in Texas under solicitation number HHS0017677, with an anticipated contract start date of September 1, 2026. This Invitation for Bids requires contractors to provide all labor, tools, transportation, equipment, materials, and supplies necessary for comprehensive commercial golf cart service, including oil changes, tire rotations, brake and suspension repairs, electrical system maintenance, and replacement of authentic parts such as batteries, brake pads, speed controls, tires, and seat belts. Contractors must also supply equipment to load and unload vehicles and ensure proper cleanup and disposal of waste. All pricing must be firm, fixed, and all-inclusive for the life of the contract, as detailed in Exhibit C, with no additional charges permitted. The contract term runs from September 1, 2026, through August 31, 2027, with an option for a one-year extension. Services are to be performed Monday through Friday between 8 a.m. and 5 p.m. Central Time, with a requirement to respond to all service calls within four hours of request, and after-hours work requires prior written approval. Bidders must submit electronically via the HHS Online Bid Room or approved methods, including mandatory completed attachments: Exhibit A (Solicitation Affirmations), Exhibit B (Uniform Terms and Conditions), Exhibit C (Pricing Sheet), Exhibit D (Reference and Qualifications Form), and Exhibit F (Texas Identification Number Application). The offeror must certify compliance with state and federal requirements, including possession of a valid Texas Identification Number (TIN), federal employer identification number, SAM.gov UEI, and Texas Franchise Tax Number, along with current registration in good standing with the Texas Secretary of State. Contractors must maintain Workers’ Compensation insurance with employer liability limits of $1,000,000 per accident and $1,000,000 policy limit, as well as umbrella liability coverage of at least $1,000,000, and comply with E-Verify, anti-discrimination statutes, human trafficking prohibitions, and OSHA safety standards. Evaluation will consider adherence to specifications, performance delivery capability, price, ability to perform, and past vendor performance, with award based on best value to the state—not necessarily the lowest price. Payment is contingent upon satisfactory completion and approval by the agency, and only based