Graduation Tent Rental

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT BE is issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-55 and DFAR Change Notice 20111220. The solicitation number SP4705-12-T-0014 is issued to obtain tent and chair rental duirng graduation ceremony at the National Defense University, Fort McNair Washington, DC. The period of performance for this effort is June 2, 2012 through June 7, 2012. The associated North American Industrial Classification System (NAICS) code for this procurement is [532299] with a small business size standard size of $7,000,000.00. This requirement is 100% small business set-aside. Only qualified offerors registered in CCR and ORCA under this NAICS Code will be considered for this RFQ. Award will be based on the lowest price technical acceptable from a responsible and responsive contractor. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: http://farsite.hill.af.mil and http://www.acq.osd.mil/dpap/dfars/index.htm . Please submit all questions in writing to the Point of Contact by May 2, 2012 2:00 p.m. All future information about this acquisition, including solicitation amendments, will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure that they have the most up-to-date information about this acquisition. This requirement is FOB Destination. No exception to FOB Destination will be considered. The following FAR provisions and clauses are applicable to this procurement: 52.212-1 (Feb 2012), Instructions to Offerors - Commercial Items; 52.212-3 (Apr 2012), Offeror Representations and Certifications. Certification and Representations shall be submitted via ORCA website at https://orca.bpn.gov/publicsearch.aspx . Commercial Items; 52.204-7 Central Contractor Registration (Feb 2012), 52.212-4 Contract Terms and Conditions - Commercial Items (Feb 2012), 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (April 2012). The following clauses are applicable to this solicitation:, 52.217-8 Option to Extend Services (Nov 1999), 52.222-3 Convict Labor (Jun 2003), 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Mar 2012), 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003), 52.233-3 Protest After Award (Aug 1996), 52.233-4 Applicable law for Breach of Contract Claim (Oct 2004), 52-247.34 F.O.B. Designation (Nov 1991), 52.249-1 Termination for convenience of the Government (Fixed price) (Short Form) (Apr 1984),52.252-2 Clauses incorporated by reference (Feb 1998)and 52.252-6 Authorized Deviations in Clauses (Apr 1984). Additional contract terms and conditions applicable to this procurement are: 252.212-7000 Offeror representations and certifications - Commercial Items (Jun 2005) Certification and Representation shall be submitted separately from the quote and 252.212-7001 Contract Terms and conditions required to implement statutes or Executive Orders applicable to Defense Acquisitions of Commercial Items (Apr 2007) (DEVIATION), 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A (Sep 2007), 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports, and 252.243-7001 Pricing of Contract Modifications (Dec 1991). In order to receive an award, offerors must have a valid registration in the Central Contractor Registration (CCR) www.ccr.gov. Registration is free and can be completed on-line at http://www.ccr.gov/ . Proposal must provide pricing for each CLIN 52.212-2 -- Evaluation -- Commercial Items. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use the lowest price technically acceptable source selection process. The following standards shall be used to evaluate offers: For offers which meet all other evaluation factors, award will be made to the low offeror based on price. All offers must meet the period of performance and demonstrate that they can perform in accordance with the Statement of Work. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All quotes submitted shall be the Offeror's best price. The Government reserves the right to award the contract on initial quotes. For offers which meet all other evaluation factors, award will be made to the low offeror based on price. To assist the Government in determining cost reasonableness for this effort, it is required that you provide enough detailed cost information with your offer to make this determination. Proposals will be due by Friday, May 4 at 2:00 p.m., Eastern Standard Time. RFQ must reference Solicitation number SP4705-12-T-0014. All responsible sources may submit a quote, which if timely received, shall be considered by the agency. Proposals submitted in response to this announcement shall be received via email and via mail. Email response to james.spell@dla.mil and beverly.j.williams@dla.mil . Hardcopies of proposal must be received via mail at Defense Logistics Agency, 8725 John J. Kingman Road, Suite 1145, ATTN: James A. Spell Jr., Fort Belvoir, VA 22060. One original of the proposal must be received. One technical copy which excludes the company name must be received. The technical copy shall identify the items proposed. SUBMISSION OF QUOTATIONS: Vendors will be required to submit the following quotes in accordance with the CLIN structure.. Offers received after the response date and time will not be considered. RFQs shall address the requirements of the Statement of Work (see attachment). Any quotes received which are not FOB Destination will be considered nonresponsive to the requirement. If you should have any questions concerning this request, please contact James A. Spell Jr. via email only at james.spell@dla.mil and beverly.j.williams@dla.mil. CLIN STRUCTURE Tent/Stage in accordance with the Statement of Work Period of Performance Quantity Price CLIN 0001 Base June 2, 2012 to June 7, 2012 1