Grain Storage Bin - Texas A&M AgriLife McGregor Research Center

INTRODUCTION: Texas A&M AgriLife Research is seeking bids for the purchase of a grain storage bin for our McGregor Research Center. Bidders shall offer a unit price response for each line item in this bid. Please read the terms and conditions carefully. If you would like additional information concerning our purchasing procedures, please contact: Mikayla Hancock, CTCD Buyer III Phone: 979-314-5846 Email: mikayla.hancock@ag.tamu.edu SUBCONTRACTING WEBINAR: An SP pre-bid webinar is scheduled for Thursday, July 16, 2026, at 2:00 p.m. (central time). Please refer to the Subcontracting Instructions document (located in the Buyer Attachments section) for additional information, including the meeting link. BID OPENING INFORMATION: Bids will be opened virtually via a Microsoft Teams meeting at the date and time specified. Bidders and/or their representative(s) may attend the bid opening if desired. After the bids have been evaluated, the vendor receiving a bid award from this solicitation will be issued a purchase order. Please see the Bid Opening Information document for meeting information. TERMS AND CONDITIONS: By submitting a bid, the bidder agrees to comply with all Agency terms and conditions. These supersede any other terms and conditions issued by the bidder. GOVERNING LAW: Any contract resulting from this bid solicitation shall be construed and governed by the laws of the State of Texas. PAYMENT TERMS: Net 30 days upon successful installation and acceptance by the Agency or receipt of correct invoice, whichever is later. INSURANCE: Prior to the commencement of any services, the awarded vendor shall provide a valid and current certificate of insurance. The vendor shall comply with and maintain all insurance coverages and limits as set forth in the attached Insurance Requirements. INSTALLATION: All installation shall be performed by a single vendor. The requested equipment is to be supplied as a complete operational system, set up and ready for use. Any/all operational and maintenance manuals shall be provided at the time of shipping and installation. This project shall be considered a turnkey project that includes all aspects of the installation, with the sole exception of electrical power supply, electrical service installation, and final electrical connections to equipment, which shall be provided, coordinated, and performed by the Agency through a separately contracted licensed electrical contractor. The vendor shall provide all electrical load information, motor specifications, and equipment requirements necessary for the Agency's electrical contractor to complete the electrical installation. The vendor shall have access to the premises for the purpose of delivering equipment and performing the work necessary to fulfill this purchase order. They shall cooperate with the Agency's personnel who may currently be working on the premises, integrating their work with that of the Agency, all to the best interest of the total job and its orderly completion. It is understood that all equipment and materials supplied by the vendor shall remain their property until such time as accepted or paid for by the Agency. The vendor shall protect them with appropriate insurance against theft or other loss or damage. The vendor shall be responsible for damage to the Agency's equipment and/or the workplace and its contents caused by its work, negligence, personnel, or equipment. The vendor shall be responsible and liable for the safety, injury, and health of its working personnel while performing installation and service work. DELIVERY: Any bid submitted should include estimated delivery time for the item(s) being offered. QUESTION SUBMISSION METHODS: Any/all questions should be addressed in writing to Mikayla Hancock via the Q&A Board for this invitation to bid or email at mikayla.hancock@ag.tamu.edu. When deemed appropriate by the Agency, questions will be answered by bid addendum. SPECIFICATIONS: Specifications or brand names given are meant to be descriptive rather than restrictive. Other manufacturer’s equivalents will be considered. If bidding other than specified, please submit full descriptive literature and technical specifications with your bid response. WARRANTY: Any bid submitted should include complete warranty information for the item(s) being offered. AWARD BASED ON BEST VALUE: The Agency reserves the right to accept or reject any or all bids, to waive informalities and technicalities, to accept the offer considered most advantageous and award the bid based on best value criteria. In determining what is the best value to the Agency, the Agency shall consider any or all of the following: Purchase price The reputation of the vendor and the vendor's goods or services. The quality of the vendor's goods or services. The extent to which the goods or services meet the agency's needs. The vendor’s past relationship with the Agency. The total long-term cost to the Agency in acquiring the vendor’s good or services. The length and coverage of the vendor's warranty. The delivery time.