GROUNDS MAINTENANCE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is IHS-SOL-0800099 for grounds maintenance services. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-24. This acquisition is 100% set-aside for small businesses. The NAIC code is 561730 and the small business size standard is $6.5M. Base Year is for the Period June 1, 2008 through May 31, 2009 Line Item 1 is Grounds Maintenance. 12 months at $____ per month = $____. Option Year 1, for the period June 1, 2009 through May 31, 2010 Line Item 1 is Grounds Maintenance. 12 months at $___ per month = $___. Option Year 2 is for the period June 1, 2010 through May 31, 2011 Line Item 1 is Grounds Maintenance. 12 months at $___ per month = $___. Option Year 3 is for the period June 1, 2011 through May 31, 2012 Line Item 1 is Grounds Maintenance. 12 months at $___ per month = $___. Option Year 4 is for the period June 1, 2012 through May 31, 2013 Line Item 1 is Grounds Maintenance. 12 months at $___ per month = $___. The FOB point is Claremore Indian Hospital, 101 S. Moore Avenue, Claremore, Oklahoma 74017. Evaluation will be based on price and past performance. Offerors are to include a completed copy of the provision found at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items with its offer. The clause found at FAR 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition. The clause found at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. FAR 52.212-1 Instructions to Offerors - Commercial applies to this acquisition. http://www.arnet.gov/far/ Quotes are due May 23, 2008, 4:30 p.m. CDT at Claremore Indian Hospital, Support Services, 101 South Moore Avenue, Claremore, Oklahoma 74017. Contact Yolanda Reyna at Yolanda.reyna@ihs.gov for information regarding the solicitation or fax number 918-342-6675. SCOPE OF WORK: Duties to include but not limited to the following: The Claremore Indian Hospital grounds are to be clean and presentable at all times. The duties are not inclusive of a constant 40 hour duty. The average expected time for this task is 2 to 3 hours per day, although on some days the task may take longer. TRASH 1. The contractor shall pick-up trash on the grounds of the Claremore Indian Hospital on a daily basis. 2. Trash to be picked up between 6:00 a.m. and 8:00 a.m. daily. No trash will be picked up the night before the next business day. 3. The trash containers are to be emptied every other day. The containers are located on the grounds of the Claremore Indian Hospital. 8 each 35 gallon containers; 8 each 55 gallon containers; containers at detached buildings are emptied by hospital staff, ie, housekeeping and maintenance. 4. The trash will be allowed to be disposed of in the government's dumpsters. 5. Trash bags shall be furnished by the government. WASHING The contractor shall pressure wash the Front, Rear and East entrance on Saturday. This will also include the Administration entrance. This task will take approximately 2 hours. 1. The government shall provide equipment and cleaning agents with Safety Data Sheets to the contractor. 2. Emergency washing shall be accomplished whenever required. SNOW REMOVAL 1. Entrances to the hospital shall be cleaned prior to 8:00 a.m. and throughout the day. This to include steps, ramps and sidewalks. The worker will not be required to remain at the hospital but to be on call back status throughout the day for call back for de-icing of sidewalks. 2. De-icing materials will be supplied to the contractor. LAWN CUTTING 1. All grass shall be cut to the height of 2 inches at least every other week during the growing season. This task will be approximately 2 to 3 hours every 10 days. 2. Edges of curbs shall be deep edged at least once per month. 3. Weed trimming shall be completed at time of lawn cutting with weed eater. 4. Shrubbery shall be cleaned on a monthly basis during the growing season. 5. Low hanging tree limbs shall be cut as needed or if hanging below 8 feet from the ground level. 6. Areas behind the warehouse and the Contract Health building shall be kept cut at the same time as lawn is cut. 7. Helipad area shall be cut 8 feet on the west side and to the south fence on the south side. 8. Caution should be used when cutting the area next to the highway and streets. 9. Always use extreme caution when cutting and trimming whenever patients, visitors and staff are present or in vicinity when this task is being done. 10. Special cutting shall be accomplished whenever an event is scheduled. 11. Courtyard area shall be cut and trimmed as lawn is cut and grass clippings shall be picked up in this area at each cutting. 12. In the event of grass clippings on sidewalks and gutters this task shall be picked up at the cutting.