Group Vision Insurance Plan

Orange County, Florida, is soliciting proposals for a Group Vision Insurance Plan under solicitation number Y26-150, with responses due by May 28, 2026. The procurement is managed by the Human Resources Department under the oversight of the County’s Procurement Division, led by Chief Procurement Official Carrie Mathes, and executed by Contracting Agent Heidee Santiago-Rullan. The contract is structured as a requirements-based agreement, meaning the County will purchase all covered vision services exclusively from the selected vendor over an initial three-year term with three optional one-year renewal periods at the County’s discretion. The scope requires the vendor to establish and maintain a comprehensive vision provider network across Orange, Osceola, Lake, and Seminole Counties, with additional statewide and national access, ensuring network stability with less than 3% annual provider turnover, multi-channel accessibility, and strict credentialing standards. Key deliverables include completed attachments documenting network composition, enterprise security protocols, census data, plan experience, and coverage certificates. Evaluation will be based on four equally weighted factors—Administration, Plan Design, Provider Network, and Cost and Guarantees—using a trade-off approach rather than lowest-price technically acceptable, allowing the County to select the proposal that best serves its interests. The vendor must comply with federal and state regulations including Davis-Bacon wage requirements, E-Verify employment verification under Florida Statute 837.06, HIPAA as a Business Associate, and adherence to the County’s tobacco-free policy and anti-human trafficking standards. All employees must be vetted through E-Verify, and the contractor must maintain records for five years to enable audit access. Financial terms do not specify a total contract value, but reimbursement levels for covered services such as frame allowances and progressive lenses are defined. Proposals must be submitted exclusively through the OpenGov portal in specified formats and include mandatory forms including the Mandatory Features Worksheet, Network Comparison, and certifications for conflicts of interest, litigation history, joint venture status, or leased employee usage. The County retains full authority for inspection, acceptance, and contract enforcement, with payments governed by Florida’s Local Government Prompt Payment Act. No packaging, labeling, or military standards apply, as the contract involves services rather than physical goods.