Guard Booth

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation.  Offers are being requested and a separate written solicitation will not be issued.  Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. 

Solicitation number FA875126Q0902 is issued as a Request for Quotation (RFQ).

“Notice to Offeror(s)/Suppliers(s):  Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs

This acquisition is set-aside for small business concerns.  This solicitation incorporates provisions and clauses by reference.  The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide .

This procurement is being issued as a Small Business Set-Aside under NAICS code 332311 and small business size standard of 750 employees.

The contractor shall provide the item listed on the Specification document (Attachment 1) on a firm fixed price basis including the cost of the UID Label and shipping FOB Destination: 

SHIP HARDWARE TO:

DoDAAC: F4HBL1

Country Code: USA

AFRL RIOLSC

AF BPN NO MILSBILLS PROCESSES

120 ELECTRONIC PKWY

ROME, NY 13441-4516

UNITED STATES

Name, Email address, and Phone number of the end user POC associated with the delivery will be provided via Section F of any award resulting from this solicitation. 

Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice.

The Government desire is for delivery prior to winter conditions. All offerors should provide their most aggressive delivery schedule possible. Ensure all minimum specifications are met and the Government will require a drawing to be approved by our engineer. All deliveries shall be made in accordance with FAR 52.247-34 FOB Destination (NOV 1991). The place of delivery, acceptance and FOB destination point is Rome, NY 13441.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (FEB 2026), applies to this acquisition. 

Addenda to the following paragraphs of 52.212-1 are:

1. Written quotes are due at or before 3:00 PM, (Eastern Time) Wednesday, 5 August 2026.
2. All offerors shall submit a technical description and drawings of the guard booth offered as part of their quote.

The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (FEB 2026) applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:  The relative importance of each factor is approximately equal.

1. Technical capability of the item offered to meet the Government requirement;
2. Price

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Offerors are required to complete representations and certifications found in the provision at DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (DEVIATION 2026-O0043) (FEB 2026), as well as the following:

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021)

252.225-7000, Buy American – Balance of Payments Program Certificate - Basic (FEB 2024)

For your convenience all referenced certifications are attached to this solicitation. (Attachment 2) 

The clause at 52.212-4, Terms and Conditions -- Commercial Products and Commercial Services (FEB 2026), applies to this acquisition.

The following FAR and FAR Supplement provisions and clauses also apply to this procurement:

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-7, System for Award Management – Registration (FEB 2026)

52.204-13, System for Award Management – Maintenance (FEB 2026)

52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (FEB 2026)

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (FEB 2026)

52.219-6, Notice of Total Small Business Aside (FEB 2026)

52.219-28, Post Award Small Business Program Representation (FEB 2026)

52.222-3, Convict Labor (FEB 2026)

52.222-19, Child Labor—Cooperation with Authorities and Remedies (FEB 2026)

52.222-36, Equal Opportunity for Workers With Disabilities (FEB 2026)

52.222-50, Combating Trafficking in Persons (FEB 2026)

52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)

52.223-23, Sustainable Products and Services (FEB 2026)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

52.232-18, Availability of Funds (APR 1984)

52.232-33, Payment By Electronic Funds Transfer—System For Award Management (OCT 2018)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

52.233-3, Protest After Award (FEB 2026)

52.233-4, Applicable Law for Breach of Contract Claim (FEB 2026)

52.240-90, Security Prohibitions and Exclusions Representations and Certifications (FEB 2026)

52.240-91, Security Prohibitions and Exclusions (FEB 2026)

52.240-93, Basic Safeguarding of Covered Contractor Information Systems (FEB 2026)

52.244-6, Subcontracts for Commercial Products and Commercial Services (FEB 2026)

52.247-34, FOB Destination (NOV 1991)

52.252-1, Solicitation Provisions Incorporate by Reference (FEB 1998)

52.252-2, Clauses Incorporated by Reference (FEB 1998)

52.252-5, Authorized Deviations in Provisions (NOV 2020)

1. The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.
2. The use in this solicitation of any Defense Acquisition Regulation System (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6, Authorized Deviations in Clauses (NOV 2020)

1. The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.
2. The use in this solicitation or contract of any Defense Acquisition Regulation System (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

252.203-7002, Requirement to Inform Employees of Whistleblower Rights. (DEC 2022)

252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022).

252.204-7003 Control of Government Personnel Work Product (APR 1992)

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023)

252.204-7024, Notice on the Use of the Supplier Performance Risk System (MAR 2023)

252.211-7003, Item Identification and Valuation (JAN 2023) 

Para. (c)(1)(i): N/A

Para. (c)(1)(ii): N/A

Para. (c)(1)(iii): N/A

Para. (c)(1)(iv): N/A

Para. (f)(2)(iii): N/A

252.223-7008, Prohibition of Hexavalent Chromium (JAN 2023)

252.225-7001, Buy American and Balance of Payments Program (FEB 2024)

252.225-7002, Qualifying Country Sources as Subcontractors

252.225-7013 Duty Free Entry (AUG 2025)

252.225-7048 Export-Controlled Items (JUN 2013)

252.225-7055, Prohibition Regarding Business Operations with the Maduro Regime (MAY 2022)

 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023)

252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation (JUN 2023)

252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006, Wide Area Workflow Payment Instructions (JAN 2023)

252.232-7010, Levies on Contract Payments (DEC 2006)

252.243-7001, Pricing of Contract Modifications (DEC 1991)

252.244-7999, Subcontracts for Commercial Products or Commercial Services (FEB 2026) (DEVIATION 2026-O0015)

252.246-7008, Source of Electronic Parts (JAN 2023)

252.247-7023, Transportation of Supplies by Sea – Basic (OCT 2024)

Additional AFRL Supplemental requirements applicable to this requirement are as follows:

OMBUDSMAN

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Ombudsman: AFRL/PK Technical Director

Alternate Ombudsman: AFRL/PK Deputy Director

1864 4th Street

WPAFB OH 45433

Phone: (937) 904-9700

FAX: (937) 656-7321

Email: Afrl.pk.workflow@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Note that the clause at 252.211-7003 is included in this solicitation.  Agency specific guidance is provided below:

For proposed Line Item Numbers with a unit price ≥ $5,000 vendors will be expected to supply Unique Item Identifier (UII/ UID) labels.

UII/ UID component data elements should be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; Error Checking and Correction 200 (ECC200) data matrix specification.

(A)LABEL:

If using Construct 1: Encode the two dimensional data matrix with CAGE CODE (Enterprise ID) and Serial #.

If using Construct 2: Encode the two dimensional data matrix with CAGE CODE, Serial #, and Part/Lot/Batch #.

Any costs associated in complying with these terms should be included as part of the firm fixed priced offer herein.

All responsible organizations may submit a quote, which shall be considered.