H112--FIRE SPRINKLER PM&R SERVICES Robert J Dole VA Medical Center

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 effective date 03/13/2026.
This solicitation is set-aside for: SDVOSB/VOSB
The associated North American Industrial Classification System (NAICS) code for this procurement is 541990, with a small business size standard of $19,500,000.00 annual revenue. The FSC/PSC is H112.
The Robert J. Dole VA Medical Center, Wichita, Kansas, 67218-1607 is seeking to purchase Fire Safety Water Sprinkler PM&R Services.
All interested companies must provide quotations for the following:
Supplies/Services (5-year Firm Fixed Priced IDIQ with Ordering Periods) See Performance Work Statement
The IDIQ contract period of performance is 09/01/2026 through 08/31/2031 Place of Performance/Place of Delivery Address: Robert J. Dole VA Medical Center 5500 E. Kellogg Avenue Wichita, KS Postal Code: 67218-1607 Country: UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation:
Submission of Offers/Quotations Offers/Quotations must be received on or before the date of 08/14/2026 at 11:00 Central Time. Offers/Quotations received after the due date and time may not be considered. The Offeror s quote must be submitted electronically by the date and time indicated in the solicitation to the email address at Gregory.McMillan@va.gov  WARNING: Please do not wait until the last minute to submit your quote! Late quotes may not be accepted for evaluation. To avoid submission of late quotes, we recommend the transmission of your quote files 24 hours prior to the required due date and time. Please be advised that timeliness is determined by the date and time an Offeror s quote is received by the Government; not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission. Period for Acceptance of Offers The Offeror agrees to hold the prices in its Offer/Quotation firm for no less than 90 calendar days from the date specified for receipt of Offers/Quotations. Technical Questions Questions of a technical nature must be submitted electronically, via email, to Gregory.McMillan@va.gov  no later than 08/10/2026 (CDT). Response to questions will be posted on 08/12/2026; with Quotes due on 08/14/2026. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. Amendments Amendments to this solicitation will be posted to the designated Government Point of Entry (GPE), referencing the solicitation number. Amendments will NOT be individually distributed. Failure to acknowledge an amendment may result in your Offer/Quotation being considered nonresponsive.

Offeror s Quote must be submitted in accordance to the following instructions: Solicitation number Date submitted Offeror s name, address, and telephone number CAGE code, Federal TIN, and SAM UEI Period for acceptance of offer: quote is valid 90 Days after date of offer State with supporting rationale any unique terms or conditions and/or requests to deviate from standard solicitation.
Offers will submit the following:
Factor I - Technical Capability: 1. Offeror must provide a technical capability statement which addresses the following: Plan of Approach to provide Fire Safety Water Sprinkler PM&R Services. Past Government Contract Experience (Contract and Point of Contact information) within last 2 years Industry Certification(s)
Factor II Price Schedule:
1. The offerors must provide a Price Schedule, submitted with Factor I, to include price for this Factor, (with Price) must include a price for each CLIN quoted in Factor I along with the Grand Total of all CLIN(s). Contractors must complete and submit a Price Schedule (with Price). The unit price must be rounded to the penny. Contractor payments will be made after completion and Government acceptance of objectives/deliverables in arrears. Failure to comply with the instructions will render the quote non-responsive.
2. There is a relationship between the Solicitation s Instructions to Offerors and Evaluation Criteria. Your attention is directed to the functional relationship between Instructions to Offerors and Evaluation Criteria of this solicitation. The Instructions to Offerors provides information for the purpose of organizing the quote and is not intended to be all-inclusive. The Evaluation Criteria describes the evaluation factors for award, to include the evaluation procedures for the Technical Capability acceptability and the ranking of the Price Schedule quote. Quotes that do not contain the information required, risk rejection and considered non-responsive. The Government may reject any or all quotes if such action is in the public s best interest. The Contracting Officer (CO) may issue a contract to other than the offeror with the lowest priced quotation.
3. The quote must be clear concise and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors must assume that (1) the Government has no prior knowledge of their facilities and experience and (2) the Government will base the evaluation on the information presented in the Offeror s quote.
4. Prices will become fixed prices on the contract
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate.
The following price and other factors must be used to evaluate quotations:
Technical Capability
Subfactor 1: Plan of Approach
Subfactor 2: Past experience within last 2 years of providing Fire Safety Water Sprinkler PM&R Services IAW the Performance Work Statement.
Price Schedule
Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in RFO Part 12. where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides more benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.
The evaluation will consider the following:
Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to Offerors section of the solicitation.
Price Schedule: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.
Provides more benefit/value to the Government other than the stated minimum requirement.
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, must result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
RFO FAR 52.212-3 is RESERVED and replaced with: Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
RFO 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (April 20, 2026)
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offerors must list exception(s) and rationale for the exception(s), if any.
Submission of your response must be received not later than 11:00 a.m. CDT on 08/14/2026 at email Gregory.McMillan@va.gov
Late submissions must be treated in accordance with the solicitation provision at FAR 52.212-1(c).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact Contract Specialist/Officer: Greg McMillan Sr. email: Gregory.McMillan@va.gov phone: 913-758-919