H291--PND 06-01-2026 - 666 - Transformer Oil Sampling - Base + 4

This contract, solicited under number 36C25926Q0438, is a Service-Disabled Veteran-Owned Small Business set-aside for transformer oil sampling and analysis services at the Sheridan Veterans Affairs Medical Center in Wyoming. The base performance period runs from June 1, 2026, to May 31, 2027, with four optional one-year extensions through May 31, 2031, allowing the contract to extend up to five years. The contractor is required to sample and test oil from twenty-five transformers annually between June and October, performing laboratory analyses to strict ASTM and IEC standards, including Dissolved Gas Analysis, moisture content, acid number, dielectric breakdown, furanic compounds, PCBs, corrosive sulfur, and passivator levels. Out-of-specification oil must be replaced with manufacturer-approved fluid, and the contractor may deploy up to two transformer oil dryers per contract year. All work is to be conducted during standard business hours on-site at the Sheridan VAMC, with inspection and acceptance occurring at that location. The contract is awarded on a Lowest Price Technically Acceptable basis, where technical capability and past performance are pass/fail criteria; once an offeror meets these thresholds, award goes to the lowest-priced submitter. Offerors must certify compliance with VA-specific subcontracting limitations under VAAR 852.219-75, ensuring at least 50% of the work is performed by the SDVOSB itself, and must maintain active registration in the System for Award Management with a valid Unique Entity Identifier. The contract incorporates multiple FAR and VAAR clauses addressing export controls, whistleblower protections, prohibited payments, and compliance with anti-trafficking regulations, and requires submission of documentation including a completed Certificate of Compliance for Subcontracting Limitations, three past performance references, and a technical narrative addressing capability. All proposals must be submitted electronically by the deadline of May 7, 2026, to the designated contracting officer, Charles Gritzmacher, and must include pricing for each line item—though no contract value is disclosed as pricing fields remain blank in the solicitation.