H965--Commissioning Services for a Varian TrueBeam Radiosurgery System for the Washington DC VAMC

1. Introduction: A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. B. This solicitation is not restricted to any particular business size limitation it is open for competition among all business sizes. C. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2024-03 and VAAR Update 2008-37. The full text of the provisions and clauses can be obtained from the following websites: https://www.acquisition.gov/browse/index/far and http://www.va.gov/oal/library/vaar/. 2. Responding to this solicitation. Offeror must submit its quote via email to contact@example.gov. Offeror must provide the following information with its quote: A. Offeror s legal entity name, address, SAM Unique Entity Identifier (UEI) number; B. Information that demonstrates your company s technical capability and experience commissioning a Varian TrueBeam radiosurgery system for VHA medical centers or other similar health care facilities; C. Verification that your company has a board-certified physicist on staff who can perform the required work; D. Information that demonstrates your company s past performance performing these types of commissioning services; E. The completed Price Schedule - you must enter your quoted unit price, amount & grand total in the accompanying Price Schedule (see solicitation attachments). 3. Date & time quotes are due: April 4, 2024 at 11:00 AM Eastern. 4. Evaluation-Commercial Items. The Government intends to perform a comparative evaluation of offers in accordance with FAR 13.106-2(b)(3) to determine which offer provides the best benefit to the Government. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Alternate quotations may be submitted. Each response must meet the minimum requirements of the solicitation. The Government will award a contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The evaluation will consider the following: technical capability, past performance, Veterans involvement (in accordance with VAAR 852.215-70), and price. 5. Description of Work: A. The Contractor shall provide all resources necessary for the purpose of data collection and commissioning of a Varian TrueBeam radiosurgery system at the Washington DC Veterans Affairs Medical Center. The Contractor shall provide full medical physics services necessary to prepare the linear accelerator for safe patient use that is in alignment with all applicable industry standards and regulations. This shall include commission portal dosimetry, commission of an Eclipse beam model, TG-51 beam calibration, initial beam-on survey, and final survey post TG-51 Beam calibration. All work must be performed or managed by a board-certified medical physicist. Commissioning is to be performed as per the instructions of the equipment manufacturer and the Eclipse Physics Reference Guide. (See the accompanying Work Statement for details.) B. Contract Line-Item Numbers, quantities, unit of measure: (see the accompanying Price Schedule attachment for details). 6. The provision at 52.212-1, Instructions to Offerors Commercial Services (SEP 2023), applies to this acquisition, including the following addenda: A. 52.204-7, System for Award Management (OCT 2018); B. 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020); and C. 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021). 7. Offeror Representations and Certifications. Offeror must include a completed copy of the provision at 52.212-3. The offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (u) of this provision. 8. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Services (NOV 2023), applies to this acquisition, including the following addenda: A. 52.204-13, System for Award Management Maintenance (OCT 2018); B. 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020); C. 852.201-70, Contracting Officer s Representative (DEC 2022); D. 852.203-70, Commercial Advertising (MAY 2018); E. 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION); F. 852.215-71, Evaluation Factor Commitments (OCT 2019); G. 852.232-72, Electronic Submission of Payment Requests (NOV 2018); H. 852.242-71, Administrative Contracting Officer (OCT 2020). 9. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (FEB 2024), applies to this acquisition, including the additional FAR clauses cited in the clause: A. 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); B. 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020); C. 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023); D. 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021); E. 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024); F. 52.222-3, Convict Labor (JUNE 2003); G. 52.222-21, Prohibition of Segregated Facilities (APR 2015); H. 52.222-26, Equal Opportunity (SEPT 2016); I. 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020); J. 52.222-50, Combating Trafficking in Persons (NOV 2021); K. 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020); L. 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021); M. 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018). 10. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" (Quoters shall list exception(s) and rationale for the exception(s), if any.)