Handheld Narcotics Identification System-Barbados

INFORMATION TO OFFERORS: Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DoS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable. NOTICE OF RFQ CLOSING DATE AND TIME: All quotes shall be submitted to the designated Government Representative at the below listed address NLT 4:00 P.M. (local Washington D.C. time) on the following date: 04/ 29/2016 via email. QUOTE DELIVERY This includes Microsoft Word, Excel, and PowerPoint (as applicable and appropriate). PDF format shall be used only for scanned documents. The vendor shall submit pictures, datasheets and specifications. The electronic copy, upon file opening and display on the computer monitor, shall appear exactly as the printed hard copy quote submission with the same font size restriction. Contractors should use a Read and Delivered Receipt to ensure timely submission as well as to ensure that the USG received the quote. QUESTIONS CLOSING DATE AND TIME All questions shall be submitted NLT 04/20/2016 at 11:00 am to the designated Government Representative via email to: Kyle Lee LeeKE3@state.gov Contract Specialist INL/RM/GAPP Yenny Guillory GuilloryYR@state.gov Contracting Officer INL/RM/GAPP MULTIPLE QUOTE/ALTERNATIVE SOLUTIONS Contractors shall not submit, nor will the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one quote. TYPE OF ACQUISITION This solicitation is a Request for Quote (RFQ) under FBO. The Government intends to award a firm fixed price contract for ALL equipment listed under this RFQ. PERIOD OF ACCEPTANCE OF OFFERS Contractors shall agree, if the quote is accepted within 90 calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of quote, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified. SCOPE The vendor shall provide ALL items stated under this RFQ. TYPE OF CONTRACT This is a firm-fixed price, single award contract. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. ACQUISITION METHOD This solicitation was issued as 100 percent set aside for Total Small Businesses IAW FAR part 19. This solicitation was completed under FAR Part 12 Acquisition Commercial Items & FAR Part 13 Simplified Acquisition Methods, under Subpart 13.5 - Test Program for Certain Commercial Items. EFFECTIVE PERIOD OF CONTRACT This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and accepted by the Government. SUPPLIES AND PRICES The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator's manuals, warranty certificates and any other documentation mandated by the Government under NAICS code 334519. PLACE OF PERFORMANCE All items required under this contract shall be delivered to Department of State INL, freight forwarder at Miami, Florida. All training provided under this contract shall be performed in Barbados (facility to be determined). Kyle Lee LeeKE3@state.gov Contract Specialist INL/RM/GAPP and Yenny Guillory GuilloryYR@state.gov Contracting Officer INL/RM/GAPP