AWARD NOTICE - HASKELL IHS IT PURCHASE

Specifications IT Dell Mobile workstations PURPOSE OF THE PROJECT Haskell Indian Health Services, Indian Health Services (IHS) has a need for a new dell mobile precision 3581 laptop computers, with compatible docking stations, and wireless mouse and keyboards. In addition, there is a need for additional high speed fujitsu document scanner. This is a routine purchase of computers to ensure facility maintains functioning and efficient equipment. This purchase will replace existing equipment and allow for new employees to have modern equipment. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS The contractor shall provide exact Dell equipment. Twenty-Five (25) Dell 14 portable Monitor (P1424H) with the following features: Advanced Exchange Service, 3 years next business day 16:9 aspect ratio Full HD (1080) 1920 x 1080 resolution 2 x USB-C/DisplayPort 1.2 Alt Mode (HDCP 1.4/ power up to 65W) LED backlight Twenty-Five (25) Dell Thunderbolt docking stations (WD22TB4 ) for Precision laptops: Advanced Exchange Service, 3 years 2 Thunderbolt 4 ports Up to 5120 x 2880 Video Resolution HDMI 2.0 DP 1-4 USB-C USB-A Gigabit Ethernet LAN Port Powered 130W (Dell systems), 90W (non-Dell Display) Max Resolution details 5K-60Hz (single desktop), 4k-60Hz (Quad display) 3 year Dell Limited Hardware warranty with Advanced Exchange Twenty-Five (25) Dell Pro Wireless Keyboard & Mouse (KM5221W) Twenty-Five (25) Dell Mobile Precision workstations with the following features: Mobile Precision Workstation 3581 (210-BGDS) TAA Information (379-BBBW) 16 GB, 1 x 16, 4800MHz, DDR5, Non-ECC SoDIMM (370-AGZI) Single Pointing Backlit English US Keyboard and 10 Key Numpad (583-BHIW) Intel® Integrated Graphics (490-BIGI) Wireless Intel AX211 WLAN Driver MOD-SRV (555-BJML) 256 GB, M.2, PCIe NVMe, SSD, Class 35 (400-BOVT) Windows 10 Pro (Includes Windows 11 Pro License), English, Spanish, French, Brazilian Portuguese (619-ARSD) 4 Cell, 64WHr, Standard Battery (451-BDDK) 4 Cell Battery Cable (451-BDDN) No Mobile Broadband Card (556-BBCD) No Mouse (570-AADK) ENERGY STAR Qualified (387-BBLW) Intel AX211 Wi-Fi 6/6E (up to 6GHz where available) 2x2 with Bluetooth Wireless (555-BHLT) Power Cord 1M US (470-AFGV) OS-Windows Media Not Included (620-AALW) BTO Standard Shipment (VS) (800-BBGU) EPEAT 2018 Registered (Gold) (379-BDZB) SERI Guide (ENG/FR/Multi) (340-AGIK) ProSupport Flex Client: 7x24 Technical Support Assistance, 3 Years (804-2747) ProSupport Flex: Next Business Day Onsite, 3 Years (822-3523) Dell Limited Hardware Warranty Plus Service (997-1129) No AutoPilot (340-CKSZ) No UPC Label (389-BCGW) Intel vPro Enterprise Technology Enabled (631-BBHV) Resource Media not Included (430-XYGV) Single Pointing, Backlit, Smart Card Reader (w/ CV3) (346-BJVG) Quick Setup Guide for Mobile Precision 3581 (340-DJXT) Intel Core i5-13600H, vPro Enterprise (18MB Cache, 12 Cores, 16 Threads, 2.8 - 4.8 GHz Turbo, 45W) (379-BFDR) Intel Core i5-13600H Processor with vPro and Integrated Graphics (329-BIDB) Bottom Door (354-BBHH) FHD/IR Camera, Temporal Noise Reduction, Camera Shutter, Mic Shuttle Packaging Custom Configuration No Additional Hard Drive Intel (R) Rapid Storage Technology Driver Intel core I5 vPro Enterprise label 15.6" FHD 1920 x 1080, 60 Hz, 250 nits, non-touch, IR FHD Camera and Mic with WLAN No Microsoft Office License Included Dell Additional Software No RAID No Anti-Virus Software 100W AC adapter, USB Type-C, TCO Gen9 compliant Twelve (12) Like or equal Fujitsu fi-8170 Document scanner Duel CIS-Duplex 8.5in x 14 in 600 dpi x 600 dpx Up to 70ppm (mono) / up to 70 ppm (color) ADF (100 Sheets) - up to 10000 scans per day Gigabit LAN, USB 3.2 gen 1x1 PERIOD OF PERFORMANCE 60 days from date of award LEVEL OF EFFORT The contractor shall provide new equipment. This should include all accessories to operate the equipment and features as listed to include, but not limited to: Cables Adapters Batteries The contractor shall delivery to Haskell Indian Health Services at 2415 Massachusetts Street, Lawrence, KS 66046 with all installation instructions, warranty documents, and specifications. Training: Contractor shall provide an online resource for training and initial use. SPECIAL REQUIREMENTS In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region - Human Resources, Security Clearance Guidance - Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor's pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services) The US PHS Haskell IHS Clinic is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Haskell IHS Clinic official, presenting valid identification, smoking restriction and any safety procedures. The contractor shall not disclose or cause to disseminate any information concerning operations of Haskell IHS Clinic. Such action(s) could result in violation of the contract and possible legal actions. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government's designated representative. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government's not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor. DELIVERABLES AND REPORTING REQUIREMENTS Delivery: The contractor will coordinate the delivery with the designated government employee. The designated government employee will work with the pertinent government agency(ies) to secure the needed delivery area. No deliveries can be made after 4:15pm, cannot leave packages unattended. Must leave packages with Supply Tech or point of contract. Driver needs a valid ID. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government's designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract. Contractor's Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES The Government shall make no supply of property, facilities, and services. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping. CHANGES TO THE SPECIFICATIONS Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.