HHS0017380 Picnic Pack Supplies

The Health and Human Services Commission of Texas is soliciting competitive bids to establish a blanket contract for the supply of picnic pack items—including forks, spoons, knives, napkins, toothpicks, and bags—to the Lubbock State Supported Living Center. The solicitation, numbered HHS0017380, was posted on June 2, 2026, with responses due by June 22, 2026, and the resulting contract is expected to commence on September 1, 2026, and expire on August 31, 2027, with a possible one-year extension subject to funding and operational need. All pricing must be firm and fixed for the contract term, with estimated value capped at $50,000, and bids must reflect all-inclusive costs covering labor, materials, and related expenses without reimbursement for incidental expenditures such as travel, lodging, or office supplies. Delivery terms require F.O.B. destination, freight prepaid, with orders fulfilled within 14 days of receipt, and deliveries restricted to 8:00 a.m. to 4:00 p.m., excluding 11:00 a.m. to 1:00 p.m., at the address specified on the purchase order. Vendors must comply with strict packaging and labeling requirements including shrink-wrapped pallets, labeled cartons with content description, order number, and quantity, and are prohibited from submitting reworked, previously rejected, or second quality items or making unauthorized substitutions. Contractors must be fully compliant with state and federal laws, including the Texas Prompt Payment Act, Texas Government Code Chapter 552.372(a), federal anti-discrimination statutes, and the Americans with Disabilities Act. They are required to use E-Verify for workforce eligibility verification, maintain full GAAP or GASB-compliant records for audit purposes, and not subcontract any work without prior written approval. The contractor must certify non-debarment through SAM and the Texas Debarred Vendor List, confirm current tax compliance under Texas Tax Code Chapter 171, and affirm accuracy of all submitted information. Violations, including false statements or material misrepresentations, may result in immediate termination, civil or criminal penalties, and voiding of the contract. Invoices must be submitted monthly, clearly tied to the purchase order number and Exhibit C pricing sheet, and include detailed descriptions of delivered goods; any disputed invoices will be returned within 21 days