HHS0017522 Electric Bobcat Forklift

The Texas Health and Human Services Commission is soliciting a single Bobcat Forklifts B18T-7 Plus 36V Electric, 3,500 lb. capacity, three-wheel electric forklift for use at its warehouse in Austin, Texas, under solicitation number HHS0017522. The solicitation, posted on June 11, 2026, with a response deadline of June 25, 2026, requires bids to be submitted using the provided Exhibit C Pricing Sheet with firm, fixed prices that remain valid for 240 days and are all-inclusive of labor, equipment, materials, shipping, and all related expenses. Delivery must be F.O.B. Destination Freight Prepaid & Included, with a standard delivery timeline of seven days after receipt of order, and the item must be delivered complete without split shipments unless explicitly requested by the agency. The contract, if awarded, will commence on June 30, 2026, and expire on August 31, 2026, with an option for the agency to extend the term by up to one additional year. The procurement is governed by Texas state regulations, including compliance with the Texas Public Information Act, Texas Prompt Payment Act, and requirements for maintaining valid permits, licenses, and state identifiers such as the 11-digit Texas Identification Number and SAM.gov Unique Entity Identifier. Bidders must not be suspended or debarred, must certify compliance with child support and disaster relief eligibility laws, and must affirm they have no actual or potential conflicts of interest. All vendors must adhere to strict packaging, labeling, and delivery protocols outlined in the specifications, including shrink-wrapping and labeling pallets and clearly marking cartons with the agency purchase order number, description of contents, and quantity. Upon receipt, the agency will inspect the forklift for exact conformity to the awarded item and will refuse any damaged, non-conforming, or substituted products, at the vendor’s expense. Failure to meet delivery timelines, non-compliance with operational rules at the warehouse, or unauthorized substitutions may result in rejection, cost recovery, or termination. Vendors are responsible for all handling, storage, and return costs associated with non-accepted goods and may be held liable for any difference in cost if the agency makes an emergency purchase due to vendor failure. Invoicing must follow monthly submission requirements, include a detailed description of work matching the scope and Exhibit C, and reference the contract