HHS0017709 Custom Wheelchairs for Clients

Solicitation HHS0017709 is an Invitation for Bids issued by the Texas Health and Human Services Commission to establish a new blanket Durable Medical Equipment contract for fiscal years 2027 through 2031. The contract covers the provision of custom wheelchairs, accessories, parts, repairs, and fitting services for clients at State Hospitals and State Supported Living Centers throughout Texas. Key deliverables include transport and lightweight wheelchair frames, as well as replacement components such as brake extenders, elevating leg rests, cushions, anti-tip bars, and headrests. Bidders must provide pricing for these items along with regular, after-hours, and emergency hourly service rates. The historical spend for similar services is estimated at 300,000.00 dollars. To avoid disqualification, respondents must submit a completed pricing sheet, signed solicitation affirmations, and a bidder reference form detailing at least three verifiable references from the last three years. The procurement process includes strict compliance requirements, including mandatory cybersecurity training under Texas Government Code, comprehensive criminal and sex offender records checks for key personnel, and adherence to a Data Use Agreement to protect health information under HIPAA. Additionally, contractors must comply with various federal civil rights and non-discrimination laws. Bids are due by September 11, 2026, and can be submitted electronically via the HHS Online Bid Room or delivered in person to the Procurement and Contracting Services building in Austin, Texas.