This Solicitation opportunity from New York was posted on April 28, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The University at Buffalo is seeking bids for a five-year contract to provide preventative maintenance and repair services for high voltage electrical equipment across its three campuses in Erie County. The scope includes servicing electrical switchgear systems, which encompass transformers, substations, relays, network protectors, medium voltage cabling, vacuum circuit breakers, and related components essential for the electrical infrastructure. The solicitation emphasizes compliance with specific subcontracting goals, including 16% for minority-owned businesses, 14% for women-owned businesses, and 6% for service-disabled veteran-owned enterprises, although the contract is not set aside exclusively for service-disabled veteran-owned businesses. The project is valued between five and fifteen million dollars, with a response deadline of June 2, 2025, and the contract duration is five years.
This procurement is managed by the State University of New York (SUNY) and is open to qualified bidders within the NAICS code 335313, which pertains to electrical equipment manufacturing. The university has not awarded similar contracts in the past five years. Interested vendors can contact Jessica Smith, the Senior Buyer, via email or phone for further details. The solicitation is publicly posted, and additional information can be accessed through the provided online link.
HighAI Summary for Attachment B - Yearly Scheduled Maintenance: This document titled 'Attachment B - Yearly Scheduled Maintenance' outlines the scheduled maintenance and repair services for high voltage electrical equipment over multiple years. It includes detailed tables listing feeders, buildings, transformers, thermography, work orders, scheduled dates, and other maintenance-related information. The document serves as a statement of work (SOW) for yearly maintenance activities, specifying the scope and schedule for testing transformers, switches, relays, and other electrical components across various campus buildings and substations. It is a critical technical document for planning and executing maintenance services.
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HighAI Summary for Bid Proposal 24JLS0210 High Voltage Electrical Equipment Maintenance and Repair Services: This document is a bid proposal (R.Q. Number: 24JLS0210) issued by the University at Buffalo, The State University of New York, for High Voltage Electrical Equipment Maintenance and Repair Services. It includes instructions for bidders, submission requirements, and terms such as pricing, delivery, and business classifications. The proposal specifies the bid opening date and time as June 2, 2025, at 2:30 PM EST, and provides contact information for the designated campus contact. The document emphasizes that the university reserves the right to accept all, part, or reject the entire bid and that substitutes must be approved equals or superior. It also outlines general instructions to bidders and tax exemption details. The bid must be valid for 60 days from opening.
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HighAI Summary for Exhibit A-1 Affirmative Action Clauses 16-1444: This document, Exhibit A-1 Affirmative Action Clauses 16-1444, defines key terms related to affirmative action requirements for contractors and subcontractors under a State Contract with the State University of New York. It outlines definitions for Women-Owned Business Enterprise (WBE), Minority-Owned Business Enterprise (MBE), and Certified Enterprise or Business, among others. The clauses mandate contractors to undertake affirmative action programs ensuring equal employment opportunities for minority group members and women, prohibit discrimination, and require submission of an Equal Employment Opportunity (EEO) policy statement prior to contract award. The document is part of the contractual obligations binding the contractor to these affirmative action provisions.
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HighAI Summary for Exhibit A Standard Clauses SUNY June 21 2023: This document, titled 'Exhibit A Standard Clauses SUNY June 21 2023,' contains the standard contract clauses applicable to agreements involving the State University of New York (SUNY). It includes key provisions such as executory clause, prohibition against assignment, Comptroller's approval requirements, workers' compensation benefits, non-discrimination requirements, wage and hours provisions, non-collusive bidding certification, and international boycott prohibition. These clauses are integral to SUNY contracts and ensure compliance with New York State laws and regulations. The document is essential for understanding contractual obligations and legal compliance for contractors working with SUNY.
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HighAI Summary for IFB 24JLS0210 High Voltage Electrical Equipment Maintenance and Repair Services: This Invitation for Bid (IFB) 24JLS0210, issued by the University at Buffalo on April 28, 2025, solicits sealed bids for preventative maintenance and repair services for high voltage electrical equipment including switchgears at multiple campus locations. The document outlines key dates including a mandatory pre-bid site visit on May 20, 2025, and a bid submission deadline of June 2, 2025. It specifies the scope of work to maintain and repair electrical switchgear systems to ensure operational standards and manufacturer tolerances are met. The IFB includes instructions for bid submission, contact information, and compliance requirements under New York State Finance Law. The contract aims to maintain system availability with corrective maintenance and allows for emergency repairs under separate arrangements if needed.
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LowAI Summary for Acknowledgement of UB's Child Protection Policy and Requirements: This document is an Acknowledgement form for the University at Buffalo's Child Protection Policy and Requirements. It outlines conduct requirements prohibiting child abuse and inappropriate conduct, including physical, emotional, and sexual abuse, neglect, use of alcohol or drugs, inappropriate electronic contact, and other behaviors. The form also details the obligation to report any inappropriate conduct or suspected child abuse to university officials and police. Non-UB entities using university facilities for activities involving children must sign this form to acknowledge and agree to abide by these requirements before participating in covered activities or campus visits.
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LowAI Summary for Substitute W-9 and Vendor Information Form: This document is a Substitute W-9 and Vendor Information Form used for tax identification and vendor data collection. It includes the IRS W-9 form (Rev. October 2018) for requesting the Taxpayer Identification Number (TIN) and certification under penalties of perjury. The form requires the vendor's name, business classification, address, and certification of taxpayer status. Additionally, it collects vendor contact information, business type, and classification details such as woman-owned, minority-owned, veteran-owned, and other categories. The form is intended to be completed fully and returned to the requester indicated in the W-9 portion.
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The University at Buffalo is submitting an Invitation for Bid (IFB) for preventative maintenance and repair services for its high voltage electrical equipment including switchgears on all three of our campuses. “Electrical switchgear” refers to the complete electrical system in a given facility including, but not limited to, all transformers, electrical substations, relays, network protectors, medium voltage cabling, vacuum circuit breakers, and other components of the electrical system.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 16% Women Owned Sub-Contracting Goal: 14% Service-Disabled Veteran-Owned Business Contracting Goal: 6%
Due date:06/02/2025 2:30 PM
Contract term: 5 years
County(ies): Erie
Location: University at Buffalo Business entities awarded an identical or substantially similar procurement contract within the past five years: None
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