Honduras Communication Radios

SECTION 1 SUBMISSION AND RFQ INFORMATION I. INFORMATION TO CONTRACTOR Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable. II. NOTICE OF RFQ CLOSING DATE AND TIME All quotes shall be submitted to the designated Government Representative(s) via e-mail NLT 12:00 P.M. (local Washington D.C. time) on December 31st 2015. Name: Alan Eaton Title: Contract Specialist E-mail: EatonAW@state.gov III. CONTRACTOR RELATIONSHIPS The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award. IV. MULTIPLE QUOTES/ALTERNATIVE SOLUTIONS Contractors shall not submit, nor shall the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal. V. PERIOD OF ACCEPTANCE OF OFFERS Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified. VI. TYPE OF CONTRACT This is a firm-fixed price, single award contract. Items outlined under Section 2, STATEMENT OF WORK, below shall be brand name or equal of the purchase request. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the quoter's failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. VII. EVALUATION FACTORS The Government intends to award to a responsible quoter whose quote conforms to the requirements of the solicitation and is evaluated as being the most advantageous to the Government price and other factors considered. The methodology used for the basis of award is Lowest Price Technically Acceptable (LPTA). VIII. ACQUISITION METHOD This requirement is being posted as a 100% total Small Business Set-Aside. This requirement will be solicited on GSA eBuy under Federal Supply Schedule 70 - General Purpose Commercial Information Technology Equipment, Software, and Services. The Sub Category for this requirement will be Category 132-8, Purchase of New Equipment. The NAICS Code for this requirement shall be 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. IX. EFFECTIVE PERIOD OF CONTRACT This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and installed at final destination INL/Honduras. X. SUPPLIES AND PRICES The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator's manuals, warranty certificates and any other documentation mandated by the destination country.