This Solicitation opportunity from Texas was posted on July 28, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The State of Texas, through the Health and Human Services Commission, is seeking a managed services vendor to design, build, maintain, and support a Video Surveillance System at Texas State Hospitals and State Supported Living Centers. The primary purpose of this system is to enhance the safety and security of residents and clients by detecting and preventing exploitation or abuse. The contract involves comprehensive services aligned with a detailed Scope of Work, ensuring the system's effective deployment and ongoing support. The project has an estimated value ranging from five to fifteen million dollars, reflecting its scale and importance.
The solicitation, titled HSCS Video Surveillance, was posted on July 28, 2025, with a response deadline of August 25, 2025. The project is managed by the Texas Health & Human Services Commission, and interested vendors can contact Ron Hurley via email or phone for further information. The contract aims to establish a robust surveillance infrastructure across multiple facilities within Texas, emphasizing security, compliance, and resident safety. More details about the solicitation are available through the Texas SmartBuy portal.
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HighAI Summary for Exhibit A: HHS Solicitation Affirmations v. 2.7: Version 2.7 of the HHS Solicitation Affirmations document. This exhibit requires respondents to certify and warrant compliance with various Texas Government Code requirements, including the Public Information Act, contracting information requirements, and bidder preferences. It establishes the binding nature of the offer (240 days), prohibits illegal dealings with public servants, and includes certifications regarding disaster relief contract violations.
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HighAI Summary for Exhibit D-1: Security and Privacy Inquiry (v.2.1): A Security and Privacy Inquiry (SPI) form for Texas HHS procurements. It serves as a risk assessment tool for bidders/applicants to disclose their handling of confidential information (HIPAA, CJIS, PII, etc.), security infrastructure, and compliance with data use agreements (DUA). It includes sections for applicant information and a privacy risk analysis.
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HighAI Summary for Exhibit D, Data Use Agreement (DUA) v 8.5: Version 8.5 of the Data Use Agreement (DUA) between the Texas Health and Human Services System (HHS) and a Contractor. This document establishes the legal framework for the access, use, and protection of Confidential Information, including PHI, PII, and SPI, ensuring compliance with HIPAA and Texas state laws. It defines critical terms such as 'Authorized User' and 'Breach' and outlines the contractor's obligations regarding data handling and security.
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HighAI Summary for Exhibit F - Facility Types and Locations: An updated list of facility types and locations, providing detailed site names, abbreviations, and full addresses for various State Hospitals and State Supported Living Centers (SSLC) across Texas.
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HighAI Summary for Exhibit I: HHSC Information Security and Privacy Requirements: This document outlines the mandatory information security and privacy requirements for contractors doing business with Texas Health and Human Services (HHS). It mandates compliance with the HHS MODERATE security baseline (NIST SP 800-53R4 equivalent), HIPAA regulations, and Texas DIR standards. The document includes a detailed baseline of required security controls (Table 1), covering access control, auditing, and security assessments.
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HighAI Summary for Exhibit J - Current Hardware Specifications: Technical hardware specifications list (Exhibit J) detailing requirements for archival servers, management servers, cameras, network switches, UPS units, and viewer workstations, including specific models and technical capabilities.
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HighAI Summary for Exhibit P: Insurance Requirements: This document outlines the mandatory insurance requirements for a contractor working with the Texas Health and Human Services Commission. It specifies minimum coverage limits for Workers' Compensation, Commercial General Liability, Comprehensive Automobile Liability, Cyber/Privacy Liability ($5M), and Professional Liability ($5M), as well as required policy clauses regarding additional insured status and waivers of subrogation.
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HighAI Summary for HHS0015624 Exhibit E - Cost Proposal: This document is the Cost Proposal template (Exhibit E) for Solicitation HHS0015624, titled 'Video Surveillance - Health and Specialty Care System (HSCS)'. It provides a structured pricing matrix for the initial term and optional extension terms, including sections for transition, operations, ad hoc service requests, and turnover. It includes detailed instructions for respondents regarding all-inclusive rates, the use of the Excel format, and the cost evaluation formula.
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HighAI Summary for HHS0015624 Exhibit K - Video Surveillance Evaluation Tool: This document is Exhibit K for RFO No. HHS0015624, providing the evaluation tool and scoring guide for the HSCS Video Surveillance procurement. It details the weighted criteria for selection: Qualifications and Experience (30%), Overall Service Approach (40%), and Total Cost (30%), along with a numeric scoring rubric ranging from 1 (Unacceptable) to 10 (Exceptional).
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HighAI Summary for HHS0015624 Exhibit O - Online Bid Room Information: This document provides instructions for bidders on how to use the optional HHS Online Bid Room for submitting responses to solicitation HHS0015624. It details the multi-step IAMOnline registration process for external users, emphasizes the need for timely registration to avoid late submissions, and specifies that technical difficulties with the portal are not grounds for protest.
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HighAI Summary for HHS0015624 - Video Surveillance - Health and Specialty Care System (HSCS): Request for Offers (RFO) issued by the Texas Health and Human Services Commission (HHSC) on July 28, 2025. The solicitation seeks a managed services vendor to provide design, build, maintenance, and support for video surveillance systems at Texas State Hospitals and State Supported Living Centers to prevent abuse and exploitation of residents. Responses are due by August 25, 2025.
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HighAI Summary for HHS Uniform Terms and Conditions - Vendor Version 3.4: This document contains the Texas Health and Human Services (HHS) Uniform Terms and Conditions for Vendors, Version 3.4, effective November 2023. It establishes the standard legal framework, definitions, and contractual obligations for vendors, covering payment provisions, intellectual property, indemnity, termination, and audit rights. It is referenced as Exhibit B for solicitation HHS0015624 regarding Video Surveillance Services for the Health and Specialty Care System (HSCS).
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HighAI Summary for RFO No. HHS0015624 - Exhibit N: HUB Subcontracting Plan (HSP) Requirements: Revised January 2024, this document outlines the Historically Underutilized Business (HUB) Subcontracting Plan (HSP) requirements for RFO No. HHS0015624 (HSCS Video Surveillance). It specifies a 26.0% HUB utilization goal and mandates that all respondents submit a completed HSP in good faith to avoid being deemed non-responsive. The document identifies probable subcontracting opportunities in surveillance and networking products and provides contact information for the HUB Coordinator.
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LowAI Summary for Exhibit C: HHS Additional Provisions Version 1.0: Effective November 7, 2019, this document outlines additional provisions for Texas Health and Human Services (HHS) contracts. It specifies requirements for staffing approval, mandatory reporting of criminal activity or disciplinary actions, notification of IRS or TWC insolvency, and reporting of license-related actions.
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LowAI Summary for Exhibit G, Certification Regarding Lobbying: Unreadable document.
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LowAI Summary for Exhibit H, Assurances Non-Construction Programs: Unreadable document.
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LowAI Summary for Exhibit L - Exceptions Form (HHS0015624): A template form for respondents to list any exceptions to the terms and conditions of solicitation HHS0015624. It includes a table for documenting the specific section number, the language being contested, the basis for the exception, and proposed alternative language.
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LowAI Summary for Exhibit M: Assumptions Form (HHS0015624): A template form used by respondents to document specific assumptions made during the proposal process for solicitation HHS0015624. Completion is only required if the respondent has assumptions regarding the solicitation language.
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The State of Texas, by and through the Health and Human Services Commission (“HHSC”), seeks to secure a managed services vendor for the Video Surveillance System (“System”) at Texas State Hospitals (“SHs”) and State Supported Living Centers (“SSLCs”). The selected vendor will provide design,build, maintenance, and support services for the System, which will be used to detect and prevent the exploitation or abuse of residents and clients. These services must be delivered in accordance with the Scope of Work (“SOW”) and other requirements outlined in this Solicitation.
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