Huachuca Training and Support Contract (HTASC) Sources Sought Notice and Industry Day Details

UPDATE 17 October 2016: The Solicitation reference number is now W900KK-17-R-0014. A new Special Notice has been created which will contain all information regarding HTASC; please reference the W900KK-17-R-0014 Special Notice. UPDATE 11 July 2016: Expected timelines: Draft Solicitation changed from 4QFY16 to 1QFY17 (October). Final Solicitation changed from 4QFY16 to 2QFY17 (March). Customer Target Award changed from 3QFY17 to 2QFY18 (January). UPDATE 28 March 2016: Added "26-27 January 2016 Industry Days Questions and Answers (Q&A)" as an attachment to this Notice. The team is continuing to review the market research responses and working toward finalizing an Acquisition Strategy. The Government is continuing to accept questions and comments; please utilize the HTASC Mailbox usarmy.orlando.peo-stri.mbx.htasc@mail.mil for written correspondence. UPDATE 04 February 2016: Added HTASC slides presented at Industry Day and the list of Industry Day Attendees as an attachment to this Notice. Also, added email addresses to the Points of Contact information listed below. UPDATE 22 January 2016: We have established a few locations/times BEFORE Industry Day where you will need to pick up the necessary badges/car passes/directions to access Fort Huachuca/Industry Day. One representative from your company can pick up the badges at any of the following locations/times. If there are any questions regarding these locations/times, please contact Ms. Melanie Sebastian: 520-732-9113. Monday, 25 January: 2:00PM - 3:30PM Texas Roadhouse (parking lot of the mall/hotel area) 2075 El Mercado Loop, Sierra Vista, AZ 85635 4:00PM - 5:30PM Parking Lot of Fort Huachuca East Gate (which is now called the Van Deman Gate) Tuesday, 26 January: 5:30AM - 6:45AM Parking Lot of Fort Huachuca East Gate (which is now called the Van Deman Gate) Industry Day will begin at **7:45AM** Tuesday, 26 January. Please see the detailed schedule attached for the Industry Days to include locations and addresses on Fort Huachuca. We have also attached some of the slides to be presented (no technical information slides have been posted at this time). Site visits will take place on a rolling schedule the morning (8:00AM - 12:00PM) of Wednesday, 27 January. The site visits will only relate to HTASC requirements and will be one hour in duration. Each company who has expressed interest in HTASC has been assigned a site visit time slot and will be notified of their assignment at the Industry Day check-in table. Comfortable shoes/attire (no high heels, please) is appropriate for the site visit. Bus transportation will be provided. If you have requested a one-on-one meeting you should have received an email detailing the meeting time specific to your company. If there are any questions, the schedule will be available at check-in. *Please focus the one-on-one discussions on questions/comments related to acquisition strategy, technical requirements, etc. Information regarding your company's specific capabilities should be addressed in your company's Sources Sought Notice response and not during the one-on-one meetings.* Index cards will be distributed at check-in for companies to write down any questions to be addressed during the Open Discussion Questions and Answers portion of the Industry Day. We will only be answering questions that are submitted on the index cards and we ask that each company provide their Company Name on the cards. The questions will be addressed to the group anonymously unless you indicate on the card that you're comfortable with your Company's Name being associated with the question. No photography, recording, or videography is permitted while on Fort Huachuca for the Industry Day. UPDATE 07 January 2016: If interested in attending the USAICoE Industry Day or participating in a one-on-one meeting with the HTASC team, please submit your request no later than Monday, 11 JANUARY 2016, 12:00 PM EST. Accordingly, "USAICoE INDUSTRY DAY" section updated below. ORIGINAL 22 December 2015: DESCRIPTION: Army Contracting Command - Orlando (ACC-ORL) is issuing this Sources Sought Notice (SSN) in support of U.S. Army Intelligence Center of Excellence (USAICoE) requirements. This acquisition will be referred to as the Huachuca Training and Support Contract (HTASC). This SSN is associated with Special Notice and Request for Information (RFI) listed under solicitation number W900KKHTASC. Potential NAICS for HTASC: 611430 Professional and Management Development Training. 611699 All Other Miscellaneous Schools and Instruction. Based on the requirements, the Government is considering a single award, Indefinite Delivery Indefinite Quantity (IDIQ) contract. The Government has provided a DRAFT HTASC "common"/basic Performance Work Statement (PWS, Attachment 01 to this SSN) along with several additional DRAFT PWSs that may be Task Orders under the HTASC single award IDIQ contract if this was determined to be the best acquisition strategy. PURPOSE: The Government is seeking information regarding relevant experience and capabilities of industry partners interested in performing this potential requirement. Responses to this SSN will be used to gain insight from industry's experience performing similar requirements and to analyze the information in order to develop a contract vehicle (or multiple contract vehicles) capable of supporting the described mission. Based on this assessment, the Government will finalize an acquisition strategy to generate a formal draft solicitation. The Government encourages industry to provide comments and suggestions relating to acquisition strategy to include: NAICS, contract type, contract structure, teaming arrangements, small business participation/set asides, etc. The Government also encourages industry to provide questions, comments, and suggestions relating to the Performance Work Statements (PWSs) provided. Questions received will be consolidated, answered and, if deemed valuable information for all interested parties, will be posted at a later date on the Federal Business Opportunities (FBO) website. The Government will not disclose the identity of the potential offeror asking the questions. BACKGROUND: USAICoE's training requirements were previously supported by Program Executive Office for Simulation, Training, and Instrumentation (PEO STRI) through the Warfighter Field Operations Customer Support (FOCUS) contract and the Systems Engineering and Technical Assistance (SETA) contract. The majority of USAICoE's Warfighter FOCUS (WFF) requirements will be supported by the new HTASC. NOTE: Some of USAICoE's WFF/SETA requirements (previously discussed under the Special Notice/RFI for HTASC) will be supported by other contract vehicles (to be announced through separate FBO announcements) allowing the Government to focus HTASC's scope on USAICoE's core mission: Military Intelligence training. Requirements anticipated to be outside of HTASC include: - USAICoE Chief Information Office (CIO) - G6; - Unmanned Aircraft Systems (UAS) - Solicitation Number W900KK-16-R-0024; and - Knowledge Based Assistance and Advisory Services to include: USAICoE Knowledge Management Office; USAICoE Reserve Forces Office (RFO); USAICoE Safety requirement; and USAICoE Headquarters and Headquarters Company (HHC). INSTRUCTIONS: Please submit all responses (and any other written correspondence) to the following email inbox (the size limitation is 20MB) with email Subject: "HTASC Sources Sought Notice Response". usarmy.orlando.peo-stri.mbx.htasc@mail.mil Responses are DUE: Wednesday, 17 FEBRUARY 2016, 12:00 PM EST. Government Points of Contact: Susan Halvatzis Contract Specialist, ACC-Orlando, 407-208-3378, susan.k.halvatzis.civ@mail.mil Jennifer Kimzey Contracting Officer, ACC-Orlando, 407-208-3297, jennifer.s.kimzey.civ@mail.mil Mary Steele HTASC Requirements Lead, USAICoE, 520-533-3263, mary.d.steele.civ@mail.mil NOTE: Responses are due after the Government's USAICoE Industry Day (planned for 26-27 January 2016). Additional information regarding USAICoE Industry Day is provided in the "USAICoE INDUSTRY DAY" section below. Please mark submitted proprietary information/data accordingly. Cover page shall include: Contractor name, address, point of contact information, DUNS, CAGE, and small business information, if applicable (including reference to above listed NAICS). Responses shall be: - 20 pages or less (not including cover page); - Arial, font size 12, (graphics can utilize smaller/different font); - 1 inch margins; and - organized into three distinct sections: Section I. Describe your firm's applicable capabilities related to the enclosed PWSs and related past performance (to include contract name/number, customer name/contract information, period of performance, and a brief description of the related services). Past performance should be recent (meaning contract is ongoing, or, if the contract has ended, the contract end date shall be no more than three years prior to this SSN posting date). Firms can provide verbatim language from the HTASC RFI #1 submission as needed. Section II. The Government encourages industry to provide comments and suggestions relating to acquisition strategy to include: NAICS, contract type, contract structure, teaming arrangements, small business participation/set asides, etc. Describe your firm's perspective on effective strategies for satisfying this requirement, focusing on real-world and/or conceptual solutions and relevant lessons learned that address the Government's HTASC requirements. Please provide any realized or theoretical earned value (e.g. cost, schedule, performance) that may be derived from the strategy/strategies. Describe the basis behind the recommendation and the expected outcomes. Outcomes should be rationalized and articulated in terms of the costs and benefits to the Government. Section III. Please answer the following questions: 1. The Government may narrow the HTASC scope to strictly instructors and training development requirements to allow a) industry to focus on USAICoE's core mission, Military Intelligence training, and b) provide more competitive opportunities to industry to support the other training support/professional services USAICoE requirements (to include, but not limited to, advisory/assistance services, USAICoE Reserve Forces Office (RFO) support, Safety requirement support, and Headquarters and Headquarters Company (HHC) support as described in the HTASC RFI #1). What is your firm's perspective regarding this acquisition strategy? 2. Is it your firm's intention to support HTASC as a prime contractor? If so, which requirements/tasks would your firm intend on supporting through subcontracts (if your firm is identified as a small business under one of the identified NAICS, please consider FAR 52.219-14, Limitations on Subcontracting)? 3. What would your firm consider an appropriate length of time for transition from the incumbent contract to the HTASC contract? 4. In general, are there specific portions of the Government's DRAFT requirements documentation that your firm feels need to be defined more clearly? 5. Do you feel the requirements are defined enough to allow for a Firm Fixed Price (FFP) contract, or, some FFP line items for specific tasks? USAICoE INDUSTRY DAY: *MORE DETAILS WILL BE POSTED AS SOON AS POSSIBLE* Tuesday, 26 JANUARY 2016, 8:00 AM MST - Industry Day/Site Visit Wednesday, 27 JANUARY 2016 - One-on-One meetings Thursday, 28 JANUARY 2016 - One-on-One meetings (IF NECESSARY) Fort Huachuca, AZ This Industry Day and Site Visit will cover the HTASC requirements, Unmanned Aircraft Systems (UAS) requirements (FBO: Solicitation Number W900KK-16-R-0024) and the USAICoE CIO/G-6 requirements (FBO: notice with draft documents to be posted in January 2016 prior to the Industry Day). ATTENTION: If your firm would like to attend the USAICoE Industry Day, please provide us your intentions no later than Monday, 11 JANUARY 2016, 12:00 PM EST by sending an email to the HTASC mailbox: usarmy.orlando.peo-stri.mbx.htasc@mail.mil Please indicate if your firm is also interested in a one-on-one meeting between your firm and the HTASC team. DISCLAIMER: This notice does not constitute an invitation for bids or a Request for Proposal (RFP) and is not a commitment by the Government to procure subject services/products nor will the Government reimburse any parties for costs associated with this responding to this request.