HVAC Controls Upgrade

The contract involves a comprehensive upgrade of the HVAC control system at the Whatcom Transportation Authority’s (WTA) Maintenance, Operations, and Administration Base in Bellingham, Washington. The scope includes replacing and expanding the existing Direct Digital Control (DDC) system for all equipment, installing a new variable-frequency drive and controls for the makeup air unit’s exhaust fan, providing system software and licenses, and furnishing a workstation laptop for system operation. The project emphasizes adherence to industry standards such as ASTM, ICC, NFPA, UL, and Washington State Energy Code, ensuring a fully integrated, code-compliant, and reliable control system. The work must be completed within approximately 90 days from the Notice to Proceed, with final completion within 30 days thereafter, and is subject to inspection and acceptance by WTA’s designated representatives. The procurement process is structured as a sealed bid, with the solicitation (ITB 2025-038) posted on August 18, 2025, and bids due by September 23, 2025. The contract will be awarded to the lowest responsive and responsible bidder based solely on price, provided all qualification and responsiveness criteria are met. Bidders must submit a detailed bid form, including unit prices and total bid, along with required exhibits such as certification forms, subcontractor lists, bid bonds, and affidavits. The contract incorporates a range of federal, state, and local laws, safety standards, and industry codes, with all modifications or changes only valid if made in writing by WTA’s authorized personnel. Payment terms specify invoices are paid within 30 days of approval, with provisions for retainage and compliance with prevailing wage laws. The contract emphasizes strict adherence to safety, quality, and legal requirements, with WTA reserving the right to reject any bids that do not meet the specified criteria.