HVAC For Dining Facility Bldg 147

52 Contracting Squadron 52 CONS/LGCC 8 December 2016 52 CONS/LGCC Attn: Brittney Leyba Spangdahlem Air Base (AB), Spangdahlem AB GM Germany DSN: (314) 452-9542 COMM: 06565-61-9542 E-Mail Address: brittney.leyba@us.af.mil Request for Quotation, RFQ#F3W3426293A001, HVAC For Dining Facility This synopsis and solicitation is prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quote (RFQ). Submit written quote (oral quotations will not be accepted). Quotes will be evaluated and award will be made to the responsible contractor whose quote will conforms to the solicitation that will be most advantageous to the Government, price and other factors considered. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-92. All firms or individuals responding must be registered with the System for Award Management (SAM) IAW FAR 52.204-7. NOTE: ACTIVE SAM REGISTRATION IS REQUIRED FOR AWARD. SAM REGISTRATION CAN TAKE 30-45 DAYS. IT IS IMPERITIVE THAT VENDORS BEGIN REGISTRATION AS SOON AS INTENT TO QUOTE IS KNOWN. ***************************************************************************** Additional Notes: F.O.B. Destination to: Spangdahlem AB, GM, Building 147, Mosel Dining Facility. This a BRAND NAME OR EQUAL PROCUREMENT Quoted amounts need to be net prices without tax. Quotes are required to be valid until 1 February 2016. The Government reserves the right to award on an "All or None" basis. Annotate "Quote Expiration Date", "Best Delivery Date", and any "Discount Terms." A MANDATORY Site Visit will be held on 14 December 2016 at 1000 hrs. Central Eastern European Time (CEST) - more details please see below. All questions are to be submitted in writing by 16 December 2016 at 2:00 pm hrs CEST. Quotes are due NO LATER THAN 21 December 2016 by 4:30 pm hrs CEST Quotes and all other correspondence as listed in this solicitation must be emailed to both points of contact (POCs) Mr. Lorenzo Rhoades at lorenzo.rhoades@us.af.mil and Miss Sumaya Soliman at sumaya.soliman@us.af.mil. Contractors are advised to include a completed copy of the provision at 52.212-3, Contractors Representations and Certifications-Commercial Items, with your quote. See separate attachment. NOTE: Contractors who HAVE completed annual reps & certs in SAM: ONLY required to fill out para (b). Contractors who have NOT completed annual reps & certs in SAM: Needs to fill out paras (c) through (r). ALL CLINs quoted must be valid through 10 February 2016. Contract Line Item Number (CLIN) Item No Supplies/Services Quantity Unit Amount Total Price CLIN 0001 Mitsubishi Electric multi-evaporator HVAC/R split system or Equal; in accordance with attached Statement of Objectives 1 LOT - CLIN 0002 Installation & Labor 1 LOT - CLIN 0003 Quarterly Maintenance 4 EA - CLIN 0004 Monthly Maintenance 12 EA - Total Price for ALL CLINs: - ***At a minimum, to be considered or equal, the HVAC system must utilize high pressure (R-410a) refrigerant. The system must be capable of providing a minimum cooling capacity of 28 kW (8-ton) during the summer months with a maximum outside temperature of 33C (91.4F).*** Contractor's Delivery/Completion Date (not to exceed 45 days): ____________________ Contractor's Standard Warranty Terms: ___________________________________ Site Visit: 14 December at 10am Central European Time A MANDATORY site visit will be held on 14 December 2016 at 1000 hrs (CEST) Attendance is required to submit an offer. Meeting point is next to the main gate pass & ID center, Spangdahlem Air Base, Germany. Please confirm your site visit attendance per e-mail by 12 December 2016 at 1400 hrs (CEST) to MSgt Brittney Leyba at brittney.leyba@us.af.mil or 06565-61-9542 Ship-To Address: 52 FSS/FSVF Building 147 54529 Spangdahlem Air Base Germany ****************************************************************************** Place of Performance: 52 FSS/FSVF Building 147 54529 Spangdahlem Air Base Germany ****************************************************************************** The following Provisions apply to this solicitation (available from http://farsite.hill.af.mil) Incorporated by Reference: 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.211-6 Brand Name or Equal 52.212-1 Instructions to Offerors -- Commercial Items 52.212-2 Evaluation -- Commercial Items (a) The Government will award a contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: 1. Price. 2. Technical Acceptability according to attached item description, has to meet all item specifications as listed and can perform it's intended purpuse therein. 3. Contractor Responsibility Determination: A contractor is deemed responsible if IT has no negative entries in the following systems: a. System for Award Management (SAM). b. Excluded Parties List System (EPLS). Award will be made to the lowest priced, technical acceptable quote which is deemed responsible. The Government will evaluate quotes as follows: The lowest prices quote will be evaluated first for technical acceptability. If deemed acceptable, further evaluation of quotes will stop and award will be made to the technically acceptable contractor. If deemed unacceptable, the next lowest quote will be evaluated for technical acceptability and so on. This will continue until an acceptable quote is determined. (b) A written notice of award will be emailed or otherwise furnished to the successful contractor after all quotes have been evaluated and a successful quote has been identified. The successful contractor must reply to the notice of award and confirm by signing the SF 1449 in blocks 30a, 30b, and 30c and e-mail the document back to the contract specialist Lorenzo Rhoades at lorenzo.rhoades@us.af.mil and to Brittney Leyba at brittney.leyba@us.af.mil 52.212-3 ALT I Offeror Representations and Certifications - Commercial 52.225-25 Prohibition on Contracting with Entities 52.252-1 Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm 52.252-6 Authorized Deviations in Clauses 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.203-7998 Prohibition on Contracting with Entities 5352.225-9004 Submission of Offers in Other than United States Currency The following Clauses apply to this solicitation (available from http://farsite.hill.af.mil) Incorporated by Reference: 52.204-12 Data Universal Numbering System Number Maintenance 52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.212-4 Contract Terms and Conditions -- Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items - The following clauses listed therein apply: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-50 ALT I Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.225-13 Restrictions on Certain Foreign Purchases 52.225-14 Inconsistency Between English Version and Translation of Contract 52.232-39 Unenforceability of Unauthorized Obligations 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.247-34 F.o.B. Destination 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control of Government Personnel Work Product 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.222-7002 Compliance with Local Labor Laws (Overseas) 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7041 Correspondence in English 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States 252.229-7000 Invoices Exclusive of Taxes or Duties 252.229-7001 Alt I Tax Relief (a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price: NAME OF TAX: Mehrwertsteuer RATE (PERCENTAGE): 19% Germany (b) The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged. (c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract. (d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The Contractor shall use Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free. 252.229-7002 Customs Exemptions (Germany) 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001 Choice of Law (Overseas) 5352.201-9101 Ombudsman 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to AF Installation REFER TO ATTACHMENT I: STATEMENT OF OBJECTIVE AND TECHNICAL DRAWING END OF RFQ)