HVAC IAQ Commissioning Services - Thompson Public Schools - Revised

The Thompson Board of Education is soliciting proposals for HVAC IAQ Commissioning Agent Services for its school district facilities in Grosvenordale, Connecticut, under solicitation number 36094B, with proposals due by April 27, 2026. The scope of work requires the Commissioning Agent to ensure all mechanical, electrical, controls, and building automation systems—including AHUs, VAV units, chillers, and boilers—are installed, balanced, and function in strict accordance with design intent and Connecticut’s High Performance Building Standards (HPB 16a–38k). Key deliverables include a commissioning plan, functional test procedures, weekly progress logs, a final Testing, Adjusting, and Balancing report, and a comprehensive final commissioning report submitted in five copies. An alternate requirement mandates 100% functional testing instead of the standard 50%, emphasizing thorough performance verification. The work is to be completed on-site across all district buildings, with a mandatory closeout by June 20, 2026, and final report submission no later than August 15, 2026. Proposals will be evaluated under a best-value trade-off process, considering factors such as understanding of the work, relevant experience, key personnel qualifications, licensure, references, cost competitiveness, and willingness to execute the contract, without a formal scoring rubric or assigned weights. The contract imposes strict socioeconomic requirements, mandating that at least 25% of the state-funded portion be awarded to DAS-certified small businesses and an additional 6.25% to minority-, women-, or disabled-owned businesses, with proposers required to submit a Compliance Monitoring Report and, if awarded, an Affirmative Action Plan within 30 days. Insurance obligations are substantial, requiring workers’ compensation, $1 million liability coverage with $2 million aggregate, a $2 million umbrella policy, and $2 million pollution liability coverage maintained for three years post-completion. Contractors must comply with Connecticut’s prevailing wage laws, maintain tax-exempt status for materials, provide indemnification to the Board and Town, and submit proposals in sealed envelopes or electronically without specified file formats. No contract value is disclosed, and while no formal FAR clauses are included, the solicitation enforces project-specific procedures, reporting, and compliance requirements tied to state funding and procurement statutes.