HVAC Water Treatment and System Efficiency Services

This contract involves providing comprehensive water treatment and HVAC system efficiency services at the University of North Carolina at Charlotte. The vendor will be responsible for maintaining water chemistry within specified standards across various systems, including chilled water, hot water, condenser water, glycol loops, and steam feedwater systems, ensuring all water treatment/testing equipment remains operational. The scope includes routine testing, chemical management, equipment maintenance, calibration, and reporting, with an emphasis on safety, regulatory compliance, and Legionella control. The vendor must independently manage chemicals, deliver supplies, and maintain communication with the university’s Building Automation System via BACNET protocol, using approved equipment listed in the contract. Regular monthly and bi-annual reporting, along with adherence to strict chemical and safety standards, are required, alongside continuous improvement efforts and energy efficiency assessments. The contract is structured for a two-year initial period with up to three one-year renewal options, with services performed at multiple campus locations. The procurement process emphasizes competitive bidding based on lowest responsive bid that meets all specifications, with the possibility of multiple awards or contract cancellations if deemed in the best interest of the university. Vendors must comply with detailed administrative, safety, and performance requirements, including submitting extensive documentation such as certifications, references, financial disclosures, and detailed pricing. Penalties for non-performance include daily financial penalties for exceeding chemical limits or missed testing, starting after a 90-day baseline period. The contract mandates strict adherence to procurement procedures, with all responses submitted electronically via the designated vendor portal, and emphasizes ongoing communication, site visits, and performance oversight to ensure the delivery of high-quality water treatment services aligned with industry standards and university policies.