Hyperbaric Chamber Maintenance Services

Request for Quote FA8601-11-T-0280 Hyperbaric Chamber Maintenance for Military Medical Treatment Facilities in San Antonio, Texas Intent and Specifications: The United States Air Force, Wright-Patterson AFB, Ohio 45433-5309 requires a firm-fixed price contract for Hyperbaric Chamber Maintenance Technician(s) Services to be performed at Wilford Hall Medical Center at Lackland AFB, TX 78236. The contract shall be for one base year beginning 01 Oct 2011 and end 30 September 2012. This acquisition is going to be set aside for Total Small Business under North American Industry Classification System Code 541380 "Testing Laboratories". Size standard is 500 employees. This RFQ has one (1) Contract Line Item: CLIN Supplies and Services QUANTITY UNIT 0001 Hyperbaric Chamber Maintenance Technician(s) Services (12 Mths) at Wilford Hall Medical Center at Lackland AFB, TX 78236 12.0 Months Time Period: ( 1 Oct 11 - 30 Sep 12 ) Required Tasks 1.1.1. The contract personnel tasks shall perform maintenance and safety inspections of hyperbaric operations and assists with long-range planning and design of crucial hyperbaric chamber equipment. The contractor shall support retrofits of chamber for modernizing equipment and perform upgrades on aging chamber equipment to ensure. 1.1.2 The contractor shall operate, provide maintenance for and inspections of two hyperbaric chambers. The contractor shall monitor patients as the Chamber Operator or Crew Chief, assist in patient treatment process and disposition, coordinate with medical and maintenance personnel on chamber equipment configuration and modification for patient hyperbaric treatment and hyperbaric medicine research. 1.1.3 The contractor shall perform Inside Attendant (IA) duties as needed. The Technician may also perform duties as facility Chamber Safety Director, or as Alternate Chamber Safety Director. 1.1.4 The contractor shall perform periodic inspection of compressors, maintain library of hyperbaric branches' equipment manuals and may perform duties as PMEL coordinator and/or monitor, and perform plumbing in hyperbaric maintenance as required. 1.1.5 The contractor shall maintain, repair and inspects Class A, B, and C hyperbaric chambers. Contractor shall maintain, repair, and inspect hyperbaric chamber fire suppression systems, inspects the setup, operation and safety of Class A, B, and C chambers. Contractor shall maintain, repair/inspect intercom systems, patient entertainment system, television monitors, cameras and digital video recording equipment. 1.1.6 Contractor shall install, maintain, repair and inspect new medical and non-medical equipment, wheelchairs and gurneys for inside chamber use. Contractor shall design and build equipment for use in hyperbaric chambers, perform chamber crew chief and chamber operator duties; perform general maintenance for the entire hyperbaric facility. 1.1.7 The contractor shall conduct research and submit requests to equipment/supply custodians for new and replacement equipment. Contractor shall maintain inventory. The contractor shall be able to assist in developing training requirements and to provide training as needed. *The Department of Defense (DoD) has determined the Central Contractor Registration System (CCR) to be the single DoD registration point for contractors who conduct business or who are interested in conducting business with the DoD. You may contact CCR at 1-888-CCR-2423, or fax at +1 (555) 000-0000. The DUNS/CCR website is: http://ccr.edi.disa.mil/ccr/cgi-bin/query.pl. IMPORTANT NOTICE TO CONTRACTORS: All prospective offerors are required to register at the Central Contractor's Register (CCR) and to maintain active registration during the life of the contract. CCR can be accessed at https://www.bpn.gov. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide area Workflow- Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jun 2008) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show -- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (e) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (f) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (g) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (h) Availability of requirements documents cited in the solicitation. (1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications Section Suite 8100 470 L'Enfant Plaza, SW Washington, DC 20407 Telephone +1 (555) 000-0000) Facsimile (+1 (555) 000-0000). (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites-- (i) ASSIST ( http://assist.daps.dla.mil ). (ii) Quick Search (http://assist.daps.dla.mil/quicksearch/ ) (iii) ASSISTdocs.com ( http://assistdocs.com ). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard ); (ii) Phoning the DoDSSP Customer Service Desk +1 (555) 000-0000, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile +1 (555) 000-0000. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (i) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling +1 (555) 000-0000 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. (j) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling +1 (555) 000-0000 or +1 (555) 000-0000. (k) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. Addendum to FAR 52.212-2 1. Evaluation General Information a. Basis for Contract Award: This acquisition is a small business set aside and offers from small businesses shall be evaluated regarding whether they are the best value to the Government, price and other factors considered. Tradeoffs will not be made at all and no additional credit will be given for exceeding acceptability in any factor or subfactor. Subject to an affirmative determination of responsibility, award will be made to the offeror whose offer: i. is responsive to the terms of the solicitation; ii. offers the lowest total evaluated price that is determined to be fair and reasonable; and iii. is acceptable pursuant to evaluation of all non price factors. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer (CO) determines them to be necessary. b. Number of Contracts to be Awarded: The Government intends to select one contractor to perform Professional Hyperbaric Maintenance Services. However, the Government reserves the right to award no contract at all, depending upon the quality of the offers and prices submitted and the availability of funds. c. Rejection of Unrealistic Offers: The Government may reject any offer that is evaluated to be unrealistic in terms of technical approach. The Government may also reject offers that are unrealistically high or low in price when compared to the Government estimate or as determined through use of any other price analysis technique or via cost analysis. The Government may determine that an offer is priced so unrealistically low that is doubtful that the offeror could perform to the required standards at the offered price. Furthermore, an unrealistically high or low price may be deemed to reflect an inherent lack of competence or failure to comprehend the Government's requirement. d. Correction Potential of Offers: The Government will consider, throughout the evaluation, the "correction potential" of any offer uncertainty. The judgment of such "correction potential" is within the sole discretion of the Government. If there is an uncertainty pursuant to evaluation of an offer and the offer, in the Government's judgment, is considered correctable, the CO may open discussions. If any aspect of an offer not meeting the Government's requirements is not considered correctable pursuant to initial evaluations or following discussions, the offer will receive no further consideration for award. 2. Evaluation Methodology The Government will initiate concurrent evaluation of all factors and subfactors on all offers. If at any time during the evaluation, any one of an offer's non price factors is determined to be unacceptable or not correctable pursuant to an offer uncertainty, no further consideration will be given to that offer for award. a. Factor 1 - Price: i. Total Evaluated Price: The total evaluated price will be calculated as the sum of the extended prices (unit quantity multiplied by unit price) for Contract Line Item Numbers (CLIN 0001) for the base performance period. ii. Unbalanced Pricing Offerors are cautioned against submitting an offer that contains unbalance pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or subline items. Offers that are determined to be unbalanced may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government. iii. Fair and Reasonableness of Proposed Price: Proposed prices will be evaluated to determine if they are fair and reasonable. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. Price reasonableness is expected to be established via price competition. Price reasonableness may also be evaluated using other price analysis techniques including comparing proposed prices with Government estimates, prices the Government previously paid for the same or similar supplies or services, and any other pricing information the Government may obtain internally or through market research. b. Factor 2 - Technical: The offer will be evaluated to determine whether it is acceptable or unacceptable using the ratings and descriptions in the table below. Rating Description Acceptable Offer clearly meets the minimum requirements of the solicitation. Unacceptable Offer does not clearly meet the minimum requirements of the solicitation. (End of Provision) The following provisions are incorporated by reference and apply to this acquisition: FAR 52.212-3, Representations and Certifications FAR 52.252-1, Solicitation Provisions Incorporated by Reference [the fill in portion of this clause is: http://farsite.hill.af.mil] The following clauses are incorporated by reference and apply to this acquisition: FAR 52.209-6, Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.212-4, Contract Terms and Conditions - Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items. The clauses that are check marked as being applicable to this purchase are: - FAR 52.219-28, Post Award Small Business Program Representation - FAR 52.222-3, Convict Labor - FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies - FAR 52.222-21 Prohibition of Segregated Facilities - FAR 52.222-26 Equal Opportunity - FAR 52.222-36 Affirmative Action for Workers with Disabilities - FAR 52.225-13, Restrictions on Certain Foreign Purchases - FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration FAR 52.252-2, Clauses Incorporated by Reference [the fill in portion of this clause is: http://farsite.hill.af.mil] DFARS 252.204-7003, Control of Government Personnel Work Product DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items. The clauses that are check marked as being applicable to this purchase are: - DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials - DFARS 252.225-7001, Buy American Act and Balance of Payments Program - DFARS 252/225-7036. Buy American Act-Free Trade Agreements-Balance of Payments Program - DFARs 252.232-7003 Electronic Submission of Payment Requests DFARS 252.225-7005, Identification of Expenditures in the United States DFARS 252.232-7010, Levies on Contract Payments DFARS 252.246-7000, Material Inspection and Receiving Report AFFARS 5352.201-9101, Ombudsman 88 CONS G-001, Wide Area Work Flow Electronic Invoicing Instructions 88 CONS H-002, Delivery Procedures Commercial Vehicles All Quotations must be received no later than 5:00 PM, Eastern Standard Time on 19-September-2011. Submittal of quotes in response to this RFQ constitutes agreement by the offeror of all terms & conditions contained herein, which will also be the terms & conditions of resulting contract. Please email to contact@example.gov or send requested information to: ASC/PKO Attn: Mohamed Hussein 1940 Allbrook Drive, Suite3 WPAFB, OH 45433 Any questions should be directed to Mohamed Hussein at +1 (555) 000-0000 or contact@example.gov