Ice Machine Rental and Maintenance Services

The Texas Department of Transportation is seeking bids for the rental of ice machines and associated maintenance services at the Special Maintenance East Harris County Office in Highway District 12. The solicitation, numbered 601330000046827, was issued on May 28, 2026, with a response deadline of June 18, 2026, and requires submission through the Euna Procurement system at txdot.bonfirehub.com. Proposals must include a signed Execution of Bid, a completed Bid Table in the department’s Excel format, vendor qualifications and experience schedules, and a Certificate of Insurance, with all documents submitted as unencrypted, non-password-protected files not exceeding 20 MB in total size. Responses sent via email to TxDOT staff are non-responsive. The contract, if awarded, will commence upon execution and run through June 30, 2027, with three optional one-year renewals at TxDOT’s sole discretion, each requiring at least 30 days’ written notice prior to expiration. Vendors must provide two types of ice machines: Type 1 units with a minimum daily production of 440 pounds at 208–230 volts and an 882-pound bin capacity, and Type 2 units producing at least 315 pounds daily at 115 volts with a 400-pound bin capacity, both requiring an ice scoop and delivered within 30 calendar days of purchase order award. All equipment must be new, in first-class condition, and shipped F.O.B. destination with freight prepaid. Maintenance services include quarterly preventive maintenance with cleaning, component inspections, and filter replacements, plus a guarantee of verbal response to service calls within two hours and on-site technician arrival within 24 hours. Services must comply with OSHA, ASHRAE 15, 29, and 34, NFPA 70, and ANSI 12-2023 standards. Pricing is firm, fixed, all-inclusive, with no taxes included due to state tax exemption. Annual price adjustments may be requested based on the CPI-W index. Vendor personnel must include at least one fluent English speaker, have two years of relevant experience, hold valid Texas driver’s licenses with no DUI/DWI or more than two moving violations in the past three years, and undergo annual license verification. All technicians must comply with TxDOT