IFB 25-020/SC Term Contract for Heavy Materials

The Jefferson County Drainage District No. 6 is soliciting sealed bids for a term contract to supply heavy materials necessary for drainage projects, with the solicitation identified as IFB 25-020/SC. Bids must be submitted in hard copy, including one original and three copies, by 2:00 PM on August 21, 2025, to the District’s Purchasing Department in Beaumont, Texas; electronic submissions are not accepted. The contract encompasses a comprehensive list of materials such as embankment soils, limestone, concrete, rip-rap, and stabilized base products, with pricing structured per unit (tons, cubic yards, sacks) and additional options for delivery costs based on mileage ranges. Bidders are required to specify delivery lead times, and all prices must include freight and related charges, with FOB destination terms. The contract incorporates numerous federal and state regulatory clauses, including requirements for insurance, compliance with environmental laws, debarment certifications, and affirmative efforts for HUB participation. It emphasizes responsible bidder qualifications, including active SAM registration with proof of status, and mandates certifications related to lobbying, conflicts of interest, and responsible standing. Inspection and acceptance are performed at the delivery destination, with the District reserving the right to reject non-conforming goods and require replacement at the vendor’s expense. Evaluation of bids will be based on responsiveness, price, responsibility, and performance considerations, with the District reserving discretion in award decisions. The process underscores strict adherence to submission instructions, with bid opening open to the public and questions directed to the Chief Business Officer. Overall, the solicitation aims to establish a reliable, compliant supply chain for heavy materials over a specified contract period, with clear procedures for bid submission, evaluation, and contract administration.