IFB #26-3006-9JLG - Snow Removal, Deicing, and Post Storm Sweeping Services - Zones 2 and 4

Invitation for Bid IFB 26-3006-8JLG is a solicitation by the County of Henrico, Virginia, to establish an annual contract for snow removal, deicing, and post-storm sweeping services. The scope of work requires the contractor to provide all labor, supervision, materials, and equipment to clear parking lots, sidewalks, walkways, handicap ramps, and steps. Key performance standards include maintaining a maximum snow accumulation of one inch in parking lots and using specific deicing agents, such as sodium chloride for roadways and calcium chloride with 90 percent or greater content for walkways. The contract prohibits the use of deicing agents containing urea, nitrogen, or phosphorus and forbids the use of foreign AI systems in the performance of the contract. The contract is awarded to the lowest responsive and responsible bidder based on the total bid price per zone. The initial term is for one year from the date of award, with options to renew for four additional one-year periods, not to exceed five years total. Bidders must provide hourly rates for equipment and labor, as well as unit prices for salt, sand, and non-corrosive ice melt. Required equipment includes 4WD plow trucks, skid steer loaders, and front-end loaders, all of which must be clearly marked with the company name and equipped with flashing amber or strobe lights. Administrative requirements include submitting bids electronically via the eVA portal by October 21, 2026. Successful bidders must be authorized to transact business in Virginia, maintain specific public liability and workers compensation insurance, and provide Safety Data Sheets for all chemicals used. Payments are processed within 45 days of receiving a proper itemized invoice, with a preference for ACH payments through the Paymo-de-X network. The County reserves the right to inspect all equipment at various intervals to ensure compliance with safety and capacity standards.