IFB-26-47 2027 Run Bentonville Finisher Medals

The City of Bentonville, Arkansas, is soliciting sealed bids under IFB-26-47 for the purchase and delivery of medals and lanyards for the 2027 Run Bentonville Race Series and the Bentonville Half Marathon. The procurement includes approximately 16,415 finisher medals and 900 age group medals, with specific quantities distributed across various events such as the Half Marathon, Cupid's Kilometers, Glow Run, and Freedom Frosty. The selected vendor must provide high-quality products, reliable production and delivery timelines, and comprehensive artwork proofing and design services. Bids are due by September 17, 2026, at 1:00 PM CST, and the award will be granted to the lowest responsive and responsible bidder based on price, conformance to specifications, delivery time, past performance, and payment terms. Key delivery deadlines are established for specific events, including the Low Run by May 19, 2027, the Worst Race Ever by August 25, 2027, the Goblin Run by October 13, 2027, and the Freedom Frosty by November 17, 2027. The City emphasizes the use of eco-friendly packaging and requires Material Safety Data Sheets for any hazardous materials per 29CFR 1910.1200. Required submission documents include a Non-Collusion Affidavit, Contractor/Vendor Disclosure, and a Form W-9. Payment is typically issued via check within fourteen days of receipt and acceptance of the goods. Due to statutory tort immunity, the City will not agree to indemnification clauses.