IFB 27-011: On-Call Services for Material Testing and Inspection Services

The City of Springfield, Massachusetts, through its Department of Capital Asset Construction and Office of Procurement, is soliciting bids for an on-call service agreement to provide Material Testing and Inspection Services under IFB 27-011, solicitation number BD-27-1167-PUR02-PUR01-131508. The solicitation, posted on July 20, 2026, and due by August 3, 2026, seeks qualified vendors to support capital improvement projects with responsive, as-needed testing and inspection services across city-owned facilities. The contract structure is an indefinite-delivery, indefinite-quantity agreement with a one-year base term and two optional one-year renewal periods, each with an estimated value of $250,000, resulting in a potential total contract value per vendor of up to $750,000. Bids must be submitted in person to the Office of Procurement at 36 Court Street, Room 307, Springfield, MA 01103, and full specifications are available free of charge on the city’s website, www.springfieldcityhall.com, beginning July 20, 2026. All work must comply with M.G.L. c. 30B and applicable prevailing wage laws, and vendors are expected to provide test reports, inspection certifications, and compliance documentation as required. The solicitation emphasizes Minority and Women Business Enterprise participation with a 20% subcontracting goal, although no formal certification or self-reporting requirements are specified beyond this policy consideration. No FAR clause alternates are used, and no specific packaging, marking, inspection, or delivery standards are detailed in the available information, indicating that such requirements are included in referenced attachments or specifications not provided here. While the evaluation methodology is not explicitly defined, the structure of the IFB under Massachusetts law strongly suggests a Lowest Price Technically Acceptable basis for award, and multiple vendors may be selected. Invoices must reference the bid number, and payments will be processed through the Office of Procurement, with no electronic invoicing systems named. The contracting officer’s representative and technical representative are not named, and no security clearances, key personnel requirements, or organizational conflict of interest provisions are included. Offerors are expected to access the complete IFB package via the city’s portal to ensure full compliance with all technical, administrative, and regulatory conditions.