IFB 27-03 HVAC Service and Maintenance

Cape Cod Community College is soliciting bids under IFB 27-03 for comprehensive HVAC service and maintenance for its main campus in West Barnstable, Massachusetts. The scope of work covers approximately 330,000 square feet and includes the professional inspection, repair, replacement, and maintenance of a diverse equipment portfolio, including rooftop units, boilers, chillers, and air-handling units. The selected contractor must provide 24/7 emergency support with a 15-minute telephone acknowledgment and a 4-hour on-site response for critical failures. Award will be based on the lowest price from a responsive and responsible bidder, though the college may also consider the most advantageous proposal based on a comparison of technical merits and price. Bids must be submitted by October 28, 2026, and must include five required attachments: the Vendor Information Sheet, Certificate of Compliance, Certification of Non-collusion, Debarment and Suspension form, and the Price Proposal Form. The contractor is required to maintain comprehensive insurance coverage, including general liability, automobile, and workers compensation, and must provide certified payroll with monthly invoices. All personnel must undergo background checks and adhere to strict site access and confidentiality requirements. Service reports are due within two business days of each visit, and itemized estimates are required for all non-emergency repair work.