IFB 454-27-0121-34681-AEC

The Texas Department of Insurance is soliciting bids for an annual license to an online event registration system under Invitation for Bid 454-27-0121-34681-AEC, with responses due by August 9, 2026, via email to Amy Cole at Contracts@tdi.texas.gov. The acquisition is governed by Texas Government Code Section 2155.067, which mandates strict adherence to exact brand names, models, and technical specifications, resulting in a Lowest Price Technically Acceptable evaluation method where compliance is binary and non-negotiable. The system must provide unlimited online registrations, PCI-compliant payment processing tightly integrated with the Texas Comptroller’s Uniform Statewide Accounting System/Treasury, support for multiple merchant numbers, real-time reporting on registrants and revenue, post-event survey functionality, and multi-event tracking. The vendor is responsible for all payment gateway costs and must certify compliance with federal restrictions under NDAA Sections 889 and 1260H, as well as 15 C.F.R. §791.4, confirming no affiliation with foreign adversaries or prohibited entities. Performance is entirely in Texas, with a 12-month term beginning upon award, and no physical delivery or packaging requirements apply. Pricing is left blank for vendor completion, with no estimated contract value provided, and no options, renewal terms, or formal contract administration roles such as COR or COTR are specified. The only required submission is a completed bid form via email, with no page limits or multi-volume formats permitted, and no socioeconomic or small business certifications are mandated beyond an optional checkbox for Texas-certified veteran-owned status.