IFB#78-27-YE LIGHT AND MEDIUM DUTY VEHICLE PREVENTIVE MAINTENANCE AND REPAIR SERVICES

The City of Portsmouth, Virginia, is soliciting bids under IFB#78-27-YE for preventive maintenance and repair services for its fleet of light and medium duty vehicles and light trucks. The scope of work encompasses a wide range of automotive services, including brake repair, steering and suspension, engine and drivetrain work, heating and air conditioning, electrical diagnostics, and specialized light truck services such as diesel fuel filter and DEF maintenance. Additionally, the contractor is responsible for providing oil changes, tire services, and mandatory Virginia State Inspections. The contract will be awarded on a grand total basis to the lowest responsive and responsible bidder. The initial contract term is for two years from the date of award, with the option for three one-year renewable periods. Bidders must submit their proposals electronically via eVA by October 19, 2026, including a bid bond, a completed W-9, and required certifications regarding business size and professional licensing. Key contractual requirements include maintaining automobile insurance with a minimum liability of $1,000,000 per occurrence and adhering to a 30-day payment cycle. The City reserves the right to conduct periodic or daily inspections of work through a Department of General Services representative, and failure to deliver services by a specified date may result in liquidated damages of $500.