IFB- DLAR Siemens Phenol Upgrade WR# 25246

PLEASE READ THIS ADVERTISEMENT IN ITS ENTIRETY BEFORE SUBMITTING QUESTIONS. THERE IS A LOT OF INFORMATION CONTAINED IN THIS SOLICITATION AND MANY QUESTIONS WILL HAVE ALREADY BEEN ANSWERED WITHIN THE ADVERTISEMENT. THANK YOU. AD ID# 2140448 Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed bid will be held. If you are interested in providing a proposal for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice. An award will be made to one single Prime Contractor. A Wicks Waiver has been applied for by the Hospital. The work to be done under the Contract, in accordance with the Contract Documents, shall include, but not be limited to the following: performing, installing, furnishing, and supplying all materials, equipment, labor, and incidentals necessary or convenient for the construction of Project Number 25246, titled DLAR Siemens Phenol Upgrade and carry out all of the duties and obligations imposed upon the Contractor by the Contract Documents. The main features of the work shall include, but not be limited to the following: The Work under this Contract consists of furnishing all labor, materials, equipment, and services necessary to complete the installation of a Siemens ALPA PRO CT imaging and in the ACP building located on campus at Stony Brook University, Room 1-116. The Project includes, but is not limited to, the installation of conduit systems, junction boxes, power distribution, and pathway infrastructure for Siemens equipment. This includes and is not limited to, trenching, saw cutting, painting, floor installation, electrical and HVAC work that is required for the new machine to operate efficiently. The Work shall be performed within an active healthcare/research environment and shall include all necessary measures for infection control, protection of adjacent areas, and maintenance of ongoing operations. All systems shall be complete, tested, and ready for operation in accordance with the Contract Documents and applicable codes and standards. Bidding Documents, including drawings and specifications, will be issued to interested contractors free of charge by the Hospital Purchasing Department, upon written request to the buyer of record, Michael Dillon, by email, to contact@example.gov. Documents will only be provided to potential bidders electronically via e-mail for this project. This will allow for inclusion on the Project’s Plan Holders List and direct receipt of any Addenda and/or Clarifications that may be issued. Bids submitted by contractors who have obtained forms in any other manner will be considered informal. Bids must be submitted in triplicate on the forms provided by the Hospital. They shall be addressed to Stony Brook University Hospital Purchasing, Attn: Michael Dillon Procurement Officer III 2000 Ocean Ave. Suite 1 Ronkonkoma, NY 11779 in a sealed envelope, marked with the name and address of the bidder, the title of the Project - DLAR Siemens Phenol Upgrade WR# 25246, and the Project number IFB 26/27-025. The Hospital accepts no responsibility for Proposals that may be delivered by any courier or other messenger service that does not contain all of the above-noted information on the outside of a sealed envelope. Facsimile or email copies of the Proposal will not be accepted. TimeLine: Mandatory Site Visit & Bidders Conference - A mandatory site visit/walkthrough and bidders conference will be held on Wednesday November 17th, 2026, at 9:00 AM at Stony Brook University Hospital. Interested bidders must plan to meet at 08:45 am L5 Hospital Main Entrance Lobby Information desk where you will be greeted and then escorted to the Health Science Center Lecture Hall for a Prompt 10:00 am start. Interested bidders will be sent the bid documents including drawings and specifications as requested. It is strongly suggested that contractors include enough travel time to the hospital to include time to park and walk to the meeting location at the Hospital. Vendors must enter the hospital by way of the main entrance, get visitor passes from the information desk, and be ready for a prompt 10:00 AM Start. When applicable, vendors must wear face masks in the Hospital Environment. Interested Prime contractors must be in attendance in order to submit a bid. It is recommended that interested subcontractors and/or suppliers also attend in order to network and share company information with interested Prime Bidders, however, attendance is optional for subcontractors and suppliers. Interested subcontractors/suppliers can request a copy of the sign in sheet for the names of Prime Contractors who were in attendance, post conference. RFI's (Request for Information - Technical Questions) All Bidders’ questions must be submitted in writing, citing the particular IFB page, section, and paragraph number where applicable to contact@example.gov by November 25th, 2026, 4:00 PM. Questions received after the closing date for inquiries will not be answered. All questions must be relevant to the Bidder’s response to this IFB. RFI Responses - Copies of all relevant questions, with official responses, will be provided in writing to all Bidders who have requested this IFB by December 9th, 2026, or as soon thereafter as possible. Only written answers are official. Submission of Bids – Bids must be sealed and submitted in triplicate, one with all original signatures, in accordance with the instructions contained in the Information for Bidders, this advertisement, Notice to Bidders, and the IFB package. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid. Refer to Information for bidders, 7554-06, for additional information on bid security. Bids, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed package: Stony Brook University Hospital Purchasing Attn: Michael Dillon 2000 Ocean Avenue Suite 1 Ronkonkoma, NY 11779. IFB 26/27-025 DLAR Siemens Phenol Upgrade WR# 25246 Due December 18th, 2026, at 11:00 am. Bid Opening: Proposals will be opened and read aloud on December 18th, 2026, at 11:00 am Stony Brook University Hospital Purchasing 2000 Ocean Ave. Main Conference Room Estimated Project Start Date: January 1st, 2027 Estimated Project Completion Date: January 1st, 2028 Documentation: The following items must be submitted with an IFB response: -7554-07 Contractor Proposal -Bid Bond or other means of security as per Information for Bidders Section 6 -Exhibit H- Finance Law 139-I Sexual Harassment Certification -Exhibit E (EO 177 Certification) -Exhibit L -Exhibit N -List of Sub-Contractors with the same minimum requirements as Bidder -Time and Performance Working plan and schedule as per section 8 of the Information for Bidders -Bid Breakdown Sheet (Also referred to as the SOV) -Signed IFB cover page -MWBE 7557-107 Utilization Plan -MWBE 7557-108 EEO Staffing Plan -SDVOB 7564-107 Utilization Plan -Signed Amendments -7554-20 Bidder’s Certifications -Equipment Submittals -EO_16 Certification -Vendor Responsibility Online Questionnaire Certification completed within the past 6 months by filing the required CCA-2 online via the VendRep. To enroll in and use the VendRep, see the VendRep Instructions at http://www.osc.state.ny.us/vendrep/vendor_index.htmor go directly to the VendRep online at https://portal.osc.state.ny.us. To request assistance, contact the Office of the State Comptroller’s (“OSC”) Help Desk at +1 (555) 000-0000 or 518- 408-4672 or by email at contact@example.gov Minimum Qualifications Required by Prime Contractor and Sub Contractor(s) See section 7 of Information for Bidders Document 7554-06 which is not limited to but includes the following: A bidder must demonstrate, to the satisfaction of the Hospital, that it has successfully completed three (3) contracts similar in size, scope, and complexity to this contract within the last five (5) years. Each project reference must include a brief description of the project including location, project size, scope, original budget estimate, client references with contact numbers, completed budget for the project, and scheduled/actual completion dates. For scope and complexity, similar work is defined as demonstrated experience with installation of medical imaging equipment of similar caliber, the support infrastructure required for the replacement, but not limited to conduit systems, integration pathways, as well as the coordination with owner-furnished equipment. Must have experience with integration equipment that may be needed as part of the installation. Bidder must have experience working in a hospital. In addition to work, of as further described in the General Requirements, Description of Work. ii. Items required during bid submission are, but not limited to: - Site Logistics Plan (Parking, dumpsters, staging, etc.) - Phasing Plan - Healthcare experience - General Contractors List identifying all proposed subcontractors - Material Procurement Plan identifying anticipated lead times and supply chain considerations - Temporary Protection Plan identifying dust control, weather protection, pedestrian protection, and security measures NYS Department of Labor Requirement Public Work Contractor and Subcontractor Registry (NEW MANDATORY REQUIRMENT) Starting December 30, 2024, all contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor (NYSDOL) under Labor Law Section 220-i. Private projects subject to Article 8 of the Labor Law include those covered by Labor Law Sections 224-a (public subsidy funded projects), 224-d (renewable energy systems), 224-e (broadband projects), 224-f (climate risk-related and energy transition projects, and roadway excavations.) The law defines a “contractor” as any entity entering into a contract to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication. The law defines “subcontractor” as any entity subcontracting with a contractor to perform construction, demolition, reconstruction, excavation, rehabilitation, repair, installation, renovation, alteration, or custom fabrication, which is subject to Article 8 of the Labor Law. Contractors are responsible for verifying that any subcontractors they work with are registered. Contractors need to register before submitting any new bids or commencing new work on a covered project on or after December 30, 2024. Subcontractors need to register before commencing new work on a covered project on or after December 30, 2024. NYSDOL encourages all contractors and subcontractors to register as soon as possible to obtain a Certificate of Registration to avoid negatively impacting a bidding period or project schedule. For more information or to register, please visit: https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing This is a prevailing wage project. NYS Department of Labor has assigned PRC Schedule #2026031280 for this project. Stony Brook Medicine (SBM) is committed to following the Hospital's leadership mandate to implement sustainable and/or energy-conserving products/building materials that would be required to achieve a minimum of LEED Silver status. LEED certification may or may not be applied for but the required documentation should be appropriately available upon the request of SBM. Therefore, procured products shall meet the established sustainable standards consistent with their restrictive industries such as Green Guard, FloorScore for flooring products, BIFMA for Business and Institutional Furniture, CertiPUR-US for products containing foam material, etc. All vendor estimates, proposals, and quotes must be accompanied by the appropriate reference to the respective certifying agency. N.Y. State Finance Law §139-l Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019, to the State of any public department or agency thereof, where competitive bidding is required by statute, rule, or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law §201-g. N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevention policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers. Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder. If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification. The certification required above can be found on Exhibits E and H which the bidder must submit with this bid. This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law, and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”. This restricted period will be in effect until an award for this product and/or service has been fully executed. Vendors are cautioned that the only permissible contact for this procurement is Michael Dillon Hospital Purchasing contact@example.gov Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency. The successful bidder will be required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officer Law. The successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. If you propose to submit a bid, it must be sent to the address noted and received by the date and time provided in this advertisement. All bidders must demonstrate their ability to meet specified Service Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit preliminary MWBE and SDVOB Utilization Plans (forms 7557-107 and 7564-107) with their IFB response. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: none Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 11.00% WBE Goal: 19.00%